Chemical Purchase

COUNTY OF MOORE
NORTH CAROLINA
INVITATION FOR FORMAL BIDS
ISSUE DATE: June 11, 2026 IFB#: 2026-09
TITLE: CHEMICAL PURCHASE
ISSUING DEPARTMENT:
County of Moore
Attn: Terra Vuncannon
103 W. Saunders Street
Carthage, NC 28327
Sealed Bids will be received until 4:30 p.m., Monday, June 22, 2026 from qualified vendors for
Chemical Purchases County of Moore Public Works Department. For your convenience, a Bid Drop-
Off Box is located in the lobby at 103 W. Saunders Street. All inquiries for information concerning
Instructions to Bidders, Bid Submission Requirements or Procurement Procedures shall be directed to
(in writing):
Terra Vuncannon, Purchasing Manager
103 W. Saunders Street
Carthage, NC 28327
(910) 947-7118 (Telephone)
tvuncannon@moorecountync.gov
Sealed Bids shall be mailed via FedEx/UPS or hand delivered to the Issuing Department shown
above, and the envelope shall bear the name and number of this Invitation for Bids. It is the sole
responsibility of the Bidder to ensure that its bid reaches the Issuing Department by the
designated date and hour indicated above.
In compliance with the Invitation for Bids and to all the terms and conditions imposed herein,
the undersigned offers and agrees to furnish the services and install the goods described in
accordance with the attached signed bid.
Firm Name: _________________________________________ Date: ____________________
Address: ____________________________________________ Phone: ___________________
____________________________________________ By: ______________________
(typed)
By: ______________________
(signed)

TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS Page 3
SPECIFICATIONS REQUIRED Page 6
BID FORM Page 7
NON -COLLUSION AFFIDAVIT Page 9
E-VERIFY AFFIDAVIT Page 10
FORM W-9 Page 11
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INSTRUCTIONS TO BIDDERS
1. Sealed Bids shall be submitted to the Issuing Department- Attn: Terra Vuncannon and
include the enclosed Bid Form. In order for a bid to be considered, it shall be based on the
terms, conditions and specifications contained herein and shall be a complete response to this
Formal Bid. The County of Moore (County) reserves the right to make an award in whole, or in
part, and to reject any and/or all bids, and to waive any informality in bids unless otherwise
specified by the Bidder. The Bidder shall sign the bid correctly and bids may be rejected if they
show omissions, alterations of form, additions not called for, conditional proposals or any
irregularities of any kind.
2. All labor costs, direct and indirect, shall have been determined and included in the proposal.
The cost and availability of all equipment, materials, and supplies associated with performing
the services described herein shall have been determined and included in the proposal. Do not
include sales tax in bid figures. The County pays sales tax and will add this to your proposal
figures separately when invoices are paid. All price quotes shall include delivery to the delivery
point, installation and set-up charges, as necessary. Goods shall be set in place ready for
owner's use. All goods shall be new and of industry standard quality. No remanufactured,
refurbished or used goods will be accepted.
3. After the Bid issue date, all communications between the Issuing Department and prospective
Bidders shall be in writing. No oral questions shall be accepted. Any inquiries, requests for
interpretation, technical questions, clarifications, or additional information shall be directed to
Terra Vuncannon at the address listed on page one if this solicitation or via e-mail to
tvuncannon@moorecountync.gov. All questions concerning this Formal Bid shall reference
the section and page number. Questions and responses affecting the scope of the goods will be
provided to all prospective Bidders by issuance of an Addendum. All written questions shall
be sent to tvuncannon@moorecountync.gov no later than 10:00 am Tuesday June 16,
2026. Please include "IFB 2026-09" in subject header of e-mail. NO EXCEPTIONS.
This includes any request for substitution or "or equal" items. All addenda pertaining to
this Bid will be posted on the County website at www.moorecountync.gov within 24 - 48
business hours after the deadline for questions. It is the bidder's responsibility to check
the website for the addenda.
4. The County will not be responsible for any oral instructions. Should a Bidder find
discrepancies in, or omissions from the documents, or should be in doubt as to their meaning,
s/he should at once notify the Issuing Department in writing, and a written addendum shall be
issued. Acknowledgement of any Addendum received during the time of the bid shall be noted
on the Bid Form in the spaces provided. In closing of a contract, any Addendum issued shall
become a part thereof. It is the Bidder's responsibility to assure that all addenda have been
reviewed and, if need be, signed and returned with the bid.
5. Bids will be examined promptly after opening and award will be made at the earliest possible
date. The prices quoted shall be held firm, and no bids may be withdrawn until 90 days after
proposal opening date. The County reserves the right to conduct any test/inspection it may
deem advisable to ensure services/materials/supplies/equipment, as appropriate, conform to
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specifications.
6. Pursuant to North Carolina General Statutes Section 143-129, "award shall be made to the
lowest responsible, responsive bid or bidders, taking into consideration quality, performance
and the time specified in the proposals for the performance of the contract."
7. The materials/supplies/equipment furnished under any resulting contract shall be covered by
the manufacturer's most favorable commercial warranty. Each Bidder shall plainly set forth the
warranty for the goods in the proposal. Operations and maintenance manuals for equipment
shall also be provided, as specific and appropriate.
8. All purchases for goods or services are subject to the availability of funds for this particular
purpose.
9. The General Statutes of the State of North Carolina, insofar as they apply to purchasing and
competitive bidding, are made a part hereof.
10. The County of Moore is committed to creating and maintaining an environment free from
harassment and other forms of misconduct that fundamentally compromise the working
environment of the County. All contractors performing work/services at a County facility shall
take all necessary steps to assure that none of its employees engage in harassment or
intimidation relating to personal beliefs or characteristics of anyone on the County's premises,
including but not limited to, race, religion, age, color, sex, national origin or disability. Such
harassment is unacceptable and will not be condoned in any form at the County of Moore. If
such conduct occurs, the contractor will take all necessary steps to stop it and prevent its future
occurrence. This policy shall be strictly enforced.
11. For all the work being performed under this Contract, the County of Moore has the right to
inspect, examine, and make copies of any and all books, accounts, records and other writing
relating to the performance of the work. Audits shall take place at times and locations mutually
agreed upon by both parties, although the Bidder/contractor must make the materials to be
audited available within one (1) week of the request for them.
12. All Bidders must complete and submit the Vendor Application Form with their proposal
package. This information will be used to create or update the County's Vendor file.
13. Bidders are cautioned that this is a formal bid, not a request for contract, and the County of
Moore reserves the right to reject any and/or all bids. It further reserves the right to waive
informalities insofar as it is authorized so to do where it deems it advisable in protection of the
best interests of the County.
14. Bids will be tabulated, evaluated and a recommendation presented to the County Manager
and/or County of Moore Board of Commissioners for their approval.
15. Any and all exceptions to the Specifications must be stated in writing, giving complete details
of what is to be furnished in lieu of requested Specifications.
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16. The County of Moore reserves the right to cancel and terminate any resulting contract, in whole
or in part, without penalty, upon forty-five (45) days' notice to the Bidder(s). Any contract
cancellation shall not relieve the Bidder(s) of the obligation to deliver any outstanding services
issued prior to the effective date of the cancellation.
17. Bids in one (1) original and one (1) copy will be received from each bidder in a sealed
envelope or package. Each original shall be signed and dated by an official authorized to bind
the form. Unsigned bids will not be considered.
18. Upon receipt by Moore County Financial Services, your Bid is considered a public record
except for material which qualifies as "trade secret" information under N.C. Gen. Stat. 66-152
et. seq. After the Bid opening, your Bid may be reviewed by the County's evaluation
committee, as well as other County staff and members of the general public who submit public
records requests. To properly designate material as trade secret under these circumstances, each
Bidder must take the following precautions: (a) any trade secrets submitted by a Bidder must be
submitted in a separate, sealed envelope marked "Trade Secret - Confidential and Proprietary
Information - Do Not Disclose Except for the Purpose of Evaluating this Proposal," and (b)
the same trade secret/confidentiality designation must be stamped on each page of the trade
secret materials contained in the envelope.
In submitting a Bid, each Bidder agrees that the County may reveal any trade secret materials
contained in such response to all County staff and County officials involved in the selection
process, and to any outside consultant or other third parties who serve on the evaluation committee
or who are hired by the County to assist in the selection process. Furthermore, each Bidder agrees
to indemnify and hold harmless the County and each of its officers, employees, and agents from all
costs, damages, and expenses incurred in connection with refusing to disclose any material which
the Bidder has designated as a trade secret. Any Bidder that designates its entire Proposal as a trade
secret may be disqualified.
21. Bidder shall comply with the North Carolina Workers' Compensation Act and shall provide for
the payment of workers' compensation to its employees in the manner and to the extent required by
such Act. In addition the Provider shall maintain, at its expense, the following minimum insurance
coverage:
General Liability - $2,000,000
Auto Liability - $2,000,000
Umbrella Coverage - $5,000,000
19. Bidder shall be registered with the NC Secretary of State
20. The following must be included in the Bid Packet to be considered a responsive bid:
Signed Bid Form (must acknowledge addenda)
MSDS Sheets
Notarized Non-Collusion Affidavit
Notarized E-verify Affidavit
W-9 Form
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SPECIFICATIONS REQUIRED
Scope of Work:
The Moore County Public Works Department is seeking bids for July 1, 2026 - June 30, 2027.
Below are estimated quantities for this time frame.
1. 17,000 gallons of Caustic Soda 50%
2. 8,000 gallons of Sodium Hypochlorite 15%
3. 600 gallons of OP 50 Phosphate Solution
Items are total quantity but will be delivered in smaller quantities, 300-400 gallons, at a rate of every 2-
3 months. Items must be delivered in small box truck due to limited space to tum around. Vendor must
supply pumping equipment to transfer from vendor totes to purchaser tanks.
Please include any fuel surcharge.
Vendor will be responsible for all safety compliance during off-loading.
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BID FORM
Sealed Bids will be opened at 4:30 p.m., Monday, June 22, 2026 in Financial Services, County of
Moore, 103 W. Saunders, Carthage, NC 28327.
For your convenience, a Bid Drop-Off Box is located in the lobby at 103 W. Saunders Street.
Use this form only for submitting bids. In submitting your bid, keep in mind that any alterations, changes
in bid format, etc. will make it difficult to evaluate bids. All items should be in the units, quantities, units
of measurement, etc. specified. Do not submit alternates unless requested. The County of Moore shall
reserve the right to reject any and/or all bids.
TOTAL COST PER
CHEMICAL GALLONS GALLON
Caustic Soda 50% 17,000
Sodium Hypochlorite 15% 8,000
OP 50 Phosphate Solution 600
Fuel Surcharge (per lb.): $_____________________
List any additional charges:
o ______________________________________
o ______________________________________
SDS SHEET MUST BE INCLUDED WITH BID FORM
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I certify that the contents of this bid are known to no one outside the undersigned, and to the best of my
knowledge all requirements have been complied with.
Date ____________________ Authorized Signature __________________________________
Authorized Signatory Name/Title: __________________________________________________
Authorized Signatory E-mail: _____________________________________________________
Receipt of the following addendum (if applicable) is acknowledged:
Addendum No. _________________ Date: ______________________
Addendum No. _________________ Date: ______________________
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NON-COLLUSION AFFIDAVIT
State of North Carolina
County of Moore
I _______________________________________, being first duly sworn, deposes and says that:
He/She is the __________________________ of ____________________________, the
Bidder that has submitted the attached bid;
He/She is fully informed respecting the preparation and contents of the attached bid and
of all pertinent circumstances respecting such bid;
Neither the said Bidder nor any of its officers, partners, owners' agents, representatives,
employees or parties of interest, including this affiant, has in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a
collusive or sham bid in connection with the contract for which the attached bid has been
submitted or to refrain from bidding in connection with such contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with
any other Bidder or to fix overhead, profit or cost element of the bid price of any other Bidder
or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage
against the County of Moore or any person interested in the proposed contract; and,
The price or prices quoted in the attached bid are fair and proper and are not tainted by any
collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its
agents, representatives, owners, employees, or parties in interest, including this affiant.
___________________________________
Title
State of North Carolina
County of _________________
Subscribed and sworn before me,
This ______ day of __________, 2026
_______________________________
Notary Public
My commission expires: _______________________
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Moore County E-Verify Affidavit
STATE OF NORTH CAROLINA
AFFIDAVIT
COUNTY OF MOORE
I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of
________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn
hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of
Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work
authorization of newly hired employees pursuant to federal law in accordance with NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in
the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS64-
26(a).
3. Employer is a person, business entity, or other organization that transacts business in this State and that employs
25 or more employees in this State. (mark Yes or No)
a. YES _____, or
b. NO _____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer
will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
Executed, this ____ day of _______________, 2026.
Signature of Affiant
Print or Type Name: _________________________
State of North Carolina
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Signed and sworn to (or affirmed) before me, this the _____
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day of ________________, 2026 l/N
My Commission Expires: o
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