Check and Gate Valves

INVITATION TO BID
Solicitation # 2026-SWB-25
Check and Gate Valves
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Bid Due Date: September 8,2026
Bid Due Time: 11:00 a.m. CST
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Sewerage and Water Board of New Orleans
Invitation to Bid
2026-SWB-25
Check and Gate Valves
The Sewerage and Water Board of New Orleans (Board) is soliciting bids
from companies to purchase Check and Gate Valves.
Invitation to Bid (ITB) will be available August 18, 2026, for download at the
following websites:
Board: https://www.swbno.org/Bids/
LAPAC:https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&te
rm=181
Fax and email submission will not be accepted.
Bids will be received by the Sewerage and Water Board of New Orleans
Procurement Department by September 8, 2026, at 11:00 a.m. (Central Time).
For submission instructions, see bid documents.
Bids will be publicly opened on September 8, 2026, at 11:30 a.m. (Central
Time) in the Procurement Conference Room, Rm 131, located at 625 St. Joseph
St., New Orleans, Louisiana 70165.
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/287312169024139?
Meeting ID: 287 312 169 024 139
Passcode: H5hF6Kp3
Dial in by phone
+1 504-224-8698,,733378359# United States, New Orleans
Phone conference ID: 733 378 359#
LATE BIDS WILL NOT BE ACCEPTED.
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Sewerage and Water Board of New Orleans
Invitation to Bid
2026-SWB-25
Check and Gate Valves
Bidder's Information
1. Point of Contact/ Inquiries/ Requests for Information:
The point of contact for this ITB is Kimberly Barnes. All correspondence and
other communications regarding this ITB shall be directed at Kimberly Barnes.
Inquiries and/or Requests for Information are due to the Board's Procurement
Department via email to kbarnes@swbno.org no later than timeline stated in
the Anticipated Bid Timetable below. Any request received after that time
may not be reviewed for inclusion in this ITB. The request shall contain the
requester's name, address, and telephone number.
The Procurement Department will issue a response to any inquiry if it deems
it necessary, by written addendum to the ITB, posted on Board's website, and
issued prior to the ITB's Delivery Deadline. The Bidders shall not rely on any
representation, statement, or explanation other than those made in this ITB or
in any addenda issued. Where there appears to be a conflict between this ITB
and any addendum issued, the last addendum issued will prevail.
Bids will be received by the Sewerage and Water Board of New Orleans
Procurement Department as stated in the Anticipated Bid Timetable.
2. Submission Instructions:
Ways to submit a bid:
Hard Copy Submission:
Signed hardcopy of the bid in a sealed envelope
Mark the front envelope with the following:
Solicitation # 2026-SWB-25 Check and Gate Valves
Company Name
Company Address
Company Contact Name, Phone Number, and Email Address
Address envelope to:
Sewerage and Water Board of New Orleans
Attn: Kimberly Barnes
625 St. Joseph St. Rm 133
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New Orleans, LA 70165
Fax and email submission will not be accepted.
3. Mail or courier specifications:
Bidder remains responsible for ensuring that the bid is delivered prior to the
submission deadline with proof of delivery. Failure to meet the submission
deadline, irrespective of the mode of delivery, shall result in the rejection of
the bid.
* Bid documents should be contained in a sealed envelope and be
placed in the shipping envelope or box. If the mailed bid is not
contained in a separate sealed envelope, the bidder takes the risk that
the envelope may be inadvertently opened, and the information
compromised.
* Please add the Procurement Analyst's name to the Attention Line of
the shipping label to ensure proper delivery.
4. Bid Opening
Bids will be received by the Sewerage and Water Board of New Orleans
Procurement Department as stated in the Anticipated Bid Timetable.
Bids will be publicly opened in the Procurement Conference Room, Rm 131,
located at 625 St. Joseph St., New Orleans, Louisiana 70165 or if you are
unable to attend this in-person meeting, you can also join via teleconference
call:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/287312169024139?p=gz1cy72CVXA3F1Rt0Q
Meeting ID: 287 312 169 024 139
Passcode: H5hF6Kp3
Dial in by phone
+1 504-224-8698,,733378359# United States, New Orleans
Phone conference ID: 733 378 359#
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5. Anticipated Bid Timetable
The Board will make every effort to administer the ITB process in accordance
with the terms and dates discussed in this solicitation. However, the Board
reserves the right to modify the ITB process and dates as deemed necessary at
its sole discretion. The Procurement Department will submit a written
addendum to the ITB should there be any changes.
Event Date Local Time
ITB Release
August 18, 2026
August 26, 2026
Questions Deadline 5:00 P.M.
September 2, 2026
Responses to Questions
September 8, 2026
Bid Due Date and Time 11:00 A.M.
September 8, 2026
Bid Opening 11:30 A.M.
6. Changes, Addenda, or Withdrawal of Bids Before Deadline:
Any changes or addenda to a bid must be submitted in writing, signed by the
authorized representative, cross-referenced clearly to the relevant bid section,
and received by the Board's Procurement Department prior to the bid due date
and time. Changes and addenda must meet all requirements for the bid. Any
Bidder choosing to withdraw must submit a written withdrawal request to the
Board's Procurement Department prior to the bid due date and time.
7. Prohibition on Communication:
From the time of advertising, and until the final award, there is a prohibition on
communication by any Bidder (or anyone on their behalf) with the Board staff.
Breaking the established prohibition on communication may result in a
disqualification of the bid.
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The point of contact for this ITB is Kimberly Barnes All correspondence and
other communications regarding this ITB should be directed at Kimberly
Barnes.
8. Bidders must complete all required attachments. Failure to complete and
submit the required documents and attachments shall result in your bid being
deemed non-responsive.
NOTE: BIDS ON FORMS OTHER THAN THOSE PROVIDED WILL NOT
BE CONSIDERED.
9. All bids must be received by the Board on or before the Delivery Deadline.
Bids delivered after the said deadline shall be rejected.
10. The naming of a certain brand, make, or manufacturer, or definite
specifications is used only to denote the quality standard of product desired
and that the bidder is not restricted to a specific brand, make, manufacturer or
specification named but that the brand, make, manufacturer or definite
specification is used only to set forth and convey to prospective bidders the
general style, type, character, and quality of product desired and that
equivalent products will be acceptable.
11. Prices bid in the submission must be written or typed legibly. Erasures or
other changes in the Bid Prices must be initialed by the Bidder.
NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN WILL BE
ACCEPTED. PENCIL FIGURES OR PENCIL SIGNATURES WILL
DISQUALIFY BIDDER.
12. Discrepancies between the indicated product of any row of figures on the Bid
Form and the correct product will be resolved in favor of the correct product.
Discrepancies between the indicated sum of any column of figures and the
correct sum thereof will be resolved in favor of the correct sum.
13. Submissions from any person, firm or corporation in default upon any contract
with the Board will neither be received nor considered.
14. Any bid which does not fully comply with all the provisions of the
"Bidder's Instructions", and the "Specifications" will be deemed non-
responsive.
15. If a Bidder withdraws their bid after the bid due date and time and/or the bid
opening time, the withdrawing Bidder will be prohibited from resubmitting
for this ITB in accordance with La. R.S. 38:2214(D)(1).
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16. The Contract may be awarded to a single bidder or to separate bidders
whichever should appear to the best interest of the Board. If two or more bids
are received, equal in amount and lower than any other bid, the Board reserves
the right to evaluate the bids and to decide which bid will be accepted. All
other conditions being equal, preference will be given in accordance with La.
R.S. 38:2184.
17. The Board reserves the right to reject any and all bids or proposals for just
cause.
18. All bid pricing shall remain firm for a period of ninety (90) days after the date
of bid opening.
19. Awards
The Board specifically reserves the right to evaluate bids and award items
separately, grouped or an all or none basis, and to accept the bid, which is in
the best interest of the Board, and to reject all proposals if that is in the best
interest of the Board.
20. Objection of Recommendation/Award
Any formal protest against the recommendation of award which is to be made
by an aggrieved Proposer must be submitted in writing to the Procurement
Director, Cashanna K Moses at cmoses@swbno.org according to the Board's
Policy 83(R): Procedural Rules for Bid Appeals.
21. Tabulations
To view unofficial bid tabulations after the bids have opened, please visit the
Board website under Doing Business - Bids - Tabulations
https://www.swbno.org/BidTabulations
22. Ownership:
All bids to this ITB are the property of the Board for all purposes. Bidders must
clearly mark individual documents or information that the applicant claims are
exempt from public record disclosure and specifically justify the exemption.
The Board does not guarantee the confidentiality of submissions.
23. Effect:
This ITB and any related discussions, evaluations, qualifications, or resulting
solicitations by the Board or any person on its behalf create no rights or
obligations whatsoever except as provided in this ITB. The Board may cancel
or modify this ITB or any resulting solicitation at any time at will, with or
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without notice. Anything to the contrary notwithstanding, any professional
services agreement executed by the Board will be issued the exclusive statement
of rights and obligations extending from this solicitation.
24. Errors or Omissions:
The Board will not be liable for any error in any bid. Bidder will not be allowed
to alter bid documents after the deadline for bid submission, except under the
following condition: The Board reserves the right to make corrections or
clarifications due to patent errors identified in bids by the Board or the Bidder.
The Board, at its option, has the right to request clarification or additional
information from the Bidder.
25. Cost of Preparation:
The Board is not liable for any costs incurred by prospective Bidders or
Contractors prior to issuance of or entering a Contract. Costs associated with
developing the bid, and any other expenses incurred by the Bidder in responding
to the ITB are entirely the responsibility of the Bidder and shall not be
reimbursed in any manner by the Board.
26. Public Records Requests
To request a public record for the proposal documents, please submit to the
following website: https://swbno.nextrequest.com/
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General Specifications
1. Beginning Dates of Contract and Shipments
The initial contract period will begin on the date the contract is signed by the
Board and will cover the requirements for one (1) year. The Contractor shall be
ready to begin shipments immediately upon contract execution in accordance
with the delivery requirements in these specifications.
2. Length of Contract Term
The unit prices shall cover the requirements of the Board for a period of three
(3) years, with two (2) one-year renewal options. If requested by the Contractor
and approved by the Board.
Upon the expiration of the initial contract term or any contract extension, the
Contractor will continue to supply the product or services under the same terms
and conditions on a month-to- month basis, for a maximum of three (3) months,
until receiving a 30-day written notice of termination.
3. Contract Renewal Option
Between ninety (90) and one hundred twenty (120) days prior to the end of the
initial contract period, the Contractor shall submit in writing to the Board (to
the address specified in Paragraph 1, herein) stating their intent to renew (or not
to renew) the contract with all terms, conditions, and prices of the original
contract. Upon receiving and evaluating any proposals for contract renewal, the
Board will have the option to accept this proposal for the additional renewal
term(s), or to reject this proposal and open the contract for public bid if doing
so would be in the best interest of the Board.
4. Price Adjustments:
Contract prices are to remain firm through the effective dates of the contract.
The Contractor may request a price adjustment, in writing, between ninety (90)
and one hundred twenty (120) days prior to the contract renewal date with the
Contractor's proposal stating his intent to renew the contract. If the Contractor
does not request a price adjustment between 90 and 120 days prior to the
contract renewal date with the Contractor's proposal to renew the contract, no
price adjustment will be made. All price adjustments must be approved by the
Board's Procurement Department prior to the implementation of the adjusted
pricing. Approval shall be in the form of a contract amendment issued by the
Board.
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Price adjustments will be made in accordance with the percentage change in the
U.S. Bureau of Labor Statistics Producer Price Index (PPI) for the commodity
associated with the product or other industry recognized, mutually agreed upon
index. The percentage difference between the PPI issued for the contract's
effective month and year, and the PPI issued for the month prior to the request
will determine the maximum allowable adjustment of original contract prices.
Only final PPI data will be used to adjust contract pricing. No retroactive
contract price adjustment will be allowed. The Board may request decrease of
prices under the same terms and conditions.
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