Charter Bus Service for Governor's School 2024

Agency:	Middle Tennessee State University
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	485510 - Charter Bus Industry
Posted Date:	Oct 23, 2023
Due Date:	Nov 7, 2023
Solicitation No:	178017778
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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178017778

Issue Date: 10/23/2023

Response Deadline: 11/7/2023 03:00 PM (CT)

Contact Information

Contact: Tori Ramsey

Address: Procurement Logistic Services

Middle Tennessee State University

P. O. Box 18, 1672 Greenland Dr.

Murfreesboro, TN 37132

Phone: (615) 898-5811

Email: Tori.Ramsey@mtsu.edu

Page 1 of 10 pages

Deadline: 11/7/2023 03:00 PM (CT)

178017778

Event Information

Number:

178017778

Title:

Charter Bus Service for Governor's School 2024

Type:

ITB (Informal)

Issue Date:

10/23/2023

Response Deadline: 11/7/2023 03:00 PM (CT)

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

View Online

BID_TERMS_AND_CONDITIONS_Oct_2018

Ethnicity Report Form.doc

View Online

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

2 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with

the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to

utilize the resulting Agreement. This does not mean that other TBR, UTK institutions or State of Tennessee

Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

3 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I will comply.

(Required: Check if applicable)

Page 2 of 10 pages

Deadline: 11/7/2023 03:00 PM (CT)

178017778

4 Prompt Payment Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1% Net 30).

Proposer is not required to submit a payment discount; however, the University will attempt to take advantage of any

payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30

days. Payment terms for less than thirty (30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 Licenses, Permits, and Certificates

All Proposers must have all Licenses, Permits, and Certificates required by Federal and State Laws for the

performance of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of

possession of all Licenses, Permits, and Certificates. Failure to provide the documents upon request will cause your

bid to be considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.

Yes, I will comply

(Required: Check if applicable)

7 Insurance Requirement

The Contractor shall maintain a commercial general liability policy. The commercial general liability policy shall

provide coverage which includes, but is not limited to, bodily injury, personal injury, death, property damage and

medical claims, with minimum limits of $1,000,000 per occurrence, $3,000,000 in the aggregate. The Contractor

shall maintain workers’ compensation coverage or a self-insured program as required under Tennessee law. The

Contractor shall deliver to the Institution both certificates of insurance no later than the effective date of the

Contract. If any policy providing insurance required by the Contract is cancelled prior to the policy expiration date,

the Contractor, upon receiving a notice of cancellation, shall give immediate notice to the Institution. The

enumeration in the Contract of the kinds and amounts of liability insurance shall not abridge, diminish or affect the

Contractor’s legal responsibilities arising out of or resulting from the services under this Contract.

Yes, I will comply

(Required: Check if applicable)

8 Tax Exempt Institution

MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

Page 3 of 10 pages

Deadline: 11/7/2023 03:00 PM (CT)

178017778

9 Tennessee Sales and Use Tax Registration

A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with

the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy

of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an

award of any purchase or contract pursuant to this solicitation.

B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers

in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of

taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to

customers in Tennessee of taxable goods or services.

[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate

No - I do not sell goods or services in Tennessee

(Required: Check only one)

1 Award Criteria

0 An award for this bid shall be made to the lowest responsive and responsible bidder for each item, group, or total.

Award may be split when it is in the best interests of the Institution.

1 Prohibition on Hiring Illegal Immigrants

1 In compliance with the requirements of Tennessee Code Annotated Section 12-4-124, Contractor hereby attests

that it shall not knowingly utilize the services of an illegal immigrant in the United States in the performance of this

Agreement and shall not knowingly utilize the services of any subcontractor who will utilize the services of an illegal

immigrant in the United State in the performance of this Agreement.

Yes, I will comply

(Required: Check if applicable)

1 State Contracts

2 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

1 Assignment and Subcontracting

3 Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-contractors. All subcontracts are subject to approval by the University. Despite the

existence of subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for

all work performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Firm Price Period

4 Proposer agrees that their bid prices will be firm for one (1) year from date of award. Bid discounts will be firm for

the duration of the contract.

Yes, I will comply

(Required: Check if applicable)

1 Number of Years in Business

5 Company must have been in business providing charter bus service for at least three (3) years. Enter the number

of years your company has been in business.

(Required: Numbers only)

Page 4 of 10 pages

Deadline: 11/7/2023 03:00 PM (CT)

178017778

1 References and History

6 Provide a minimum of three (3) references of previous work performed in same size and scope of this project within

the past three (3) years. Include company name, contact name, phone number and/or email address. Positive and

negative references will be used in the evaluation of award.

Provide a brief history of your company with organizational structure and highlight personnel credentials and

qualifications. Attach a separate document if needed.

(Required: Maximum 1000 characters allowed)

1 Billing Instructions

7 Billing Instructions:

The contractor shall invoice the Institution only after completion of the work described in the purchase

order/contract, and as required below prior to any payment.

The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:

Such invoice shall clearly and accurately detail the following required information.

Invoice/reference number; (assigned by the contractor) Invoice date;

Contract and/or purchase order number; (assigned by the Institution)

Account name; procuring Department and Requestor’s Name

Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor

name;

Contractor federal employer identification number;

Contractor contact (name, phone, and/or fax for the individual to

Contact with billing questions);

Contractor remittance address;

Description of delivered item or service; and total amount due for delivered item or service.

The contractor understands and agrees that the invoice shall; include only charges for service described in

contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase

order; not include any future work but will only be submitted for completed service; and not include sales tax or

shipping charges (unless otherwise stipulated in the contract or purchase order).

The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a

correct invoice meeting the minimum requirements above.

Yes, I will comply

(Required: Check if applicable)

1 Expansion of Services

8 At INSTITUTION’S sole discretion, it may request an expansion or reduction of the services provided by the

CONTRACTOR herein, at which time the parties shall negotiate in good faith commensurate with the expansion or

reduction.

Yes, I will comply

(Required: Check if applicable)

1 Purchase Order Release

9 A Purchase Order will be prepared and sent to the Awarded Vendor to establish contract. The University Purchase

Order will be the contract for the University. If awarded Vendor attempts to secure a signed contract after the bid

opening, their bid will be rejected and University will move to the next lowest vendor.

Yes, I will comply

(Required: Check if applicable)

Page 5 of 10 pages

Deadline: 11/7/2023 03:00 PM (CT)

178017778

Charter Bus Service for Governor's School 2024

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