Certified Public Accountant Firm for the City of Williamsburg

Agency:	City of Williamsburg
State:	Virginia
Type of Government:	State & Local
NAICS Category:	541211 - Offices of Certified Public Accountants 541219 - Other Accounting Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	May 7, 2026
Due Date:	Jun 4, 2026
Solicitation No:	RFP 01 1214 26
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	RFP 01 1214 26
Bid Title:	Certified Public Accountant Firm for the City of Williamsburg
Category:	RFP - Request for Proposal
Status:	Open
Bid Recipient:	Travis A. Dill , purchasing@williamsburgva.gov

Description:

PROJECT DESCRIPTION

The City of Williamsburg, Virginia (the City), is seeking proposals from Certified Public Accountant firms with experience in local government audits in Virginia to perform certain pre-auditing and accounting services.

Publication Date/Time:

5/7/2026 3:35 PM

Closing Date/Time:

6/4/2026 2:00 PM

Submittal Information:

City of Williamsburg - 401 Lafayette Street, Finance Office Attn: Travis Dill

Bid Opening Information:

06/04/2026 @ 2:00pm LOCAL TIME

Pre-bid Meeting:

None

Contact Person:

Travis Dill, Purchasing Agent
purchasing@williamsburgva.gov

Business Hours:

Monday - Friday 8:00 - 4:30

Qualifications:

SCOPE OF WORK
The services to be provided include the following; however, additional services may be requested upon mutual agreement.
Part A: Pre-Audit Services Scope of Work:
•        Prepare account reconciliations
•        Calculate Allowance for doubtful accounts
•        Analysis of Personal Property
•        Calculate unbilled Water revenue
•        Compensated Absences
•        Assist with the implementation of GASB 103
•        Assist in the preparation of the ACFR, to include statistical and supplemental information
•        Prepare year-end adjusting journal entries
•        Assist with input of subscription-based information and technology asset and lease information into DebtBooks, analyze the DebtBook entries and notes, and assist in preparing journal entries
•        Other assistance to prepare for the annual audit to be agreed upon during engagement planning.
Part B: Accounting Services Scope of Work:
•        Performs and approves a variety of accounting activities, including the recording of transactions in the City’s general ledgers in accordance with generally accepted accounting principles
•        Monitors and reconciles cash balances in all City funds and performs all electronic transfers/transactions with banking institutions
•        Bank reconciliations
•        Reconciles all credit card activity for all City-wide revenue applications, including web transactions
•        Prepare various invoices
•        Monitors monthly summaries from accounts receivable functions, including utility and tax billing, monthly billing of City rental property, and various balance sheet account reconciliations
•        Ensures compliance with accounting, disbursement, and reporting requirements of Federal and State grants
•        Prepare monthly financial reports
•        Records and reconciles Human Service Department transactions and issues fund financial statements
•        Assists in tracking and recording City fixed assets

Special Requirements:

The City’s ERP System is Tyler EERP (MUNIS). Experience with Tyler is preferred, but not mandatory

Miscellaneous:

Length of Contract:
This is a 6-month project from when contract is finalized.

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