CERTIFIED LEAD BASED PAINT INSPECTOR/RISK ASSESSOR

TOWNSHIP OF FLORENCE
BURLINGTON COUNTY
NEW JERSEY
__________________________________________________________
REQUEST FOR PROPOSAL
FOR
CERTIFIED LEAD BASED PAINT INSPECTOR/RISK ASSESSOR
SUBMISSION DUE: 10:00 a.m., Tuesday, April 14, 2026
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NOTICE TO BIDDERS
TOWNSHIP OF FLORENCE
Notice is hereby given that the Township of Florence ("Township"), located in the County of
Burlington in the state of New Jersey, is requesting the submission of proposals from licensed
individuals and/or firms interested in providing Certified Lead Based Paint Inspector/Risk
Assessor. Sealed proposals must be received by the Township Clerk no later than Tuesday, April
14, 2026 at 10:00 a.m. prevailing time, addressed to Township of Florence, 711 Broad Street,
Florence, NJ 08518. Proposals will not be accepted after the specified time. Proposals must be
on the official proposal form which can be downloaded from www.florence-nj.gov. All
submitted proposals must be enclosed in sealed envelopes and must bear the name and
address of the firm submitting and "Request for Proposals for "Certified Lead Based Paint
Inspector/Risk Assessor" on the outside, including the outside of any delivery service envelope.
This RFP is being solicited through a fair and open process in accordance with N.J.S.A.
19:44A-20.4 et seq. Nothing herein is intended to exclude any responsible firm or in any way
restrain or restrict competition. All responsible firms are encouraged to submit proposals.
All firms are required to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27 et
seq.
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SECTION I - Scope of Services
The Township of Florence is seeking the services of a state certified lead evaluation contractor.
The certified lead evaluation contractor shall inspect via dust-wipe sampling any applicable
properties in accordance with the provisions of P.L. 2021, c.182 and implementing regulations
and shall certify the dwelling unit as lead-safe on a form prescribed by the Department of
Community Affairs; or, if lead-based paint exists in a dwelling unit upon conducting an
inspection, the said contractor shall conduct additional inspections to certify that the hazard no
longer exists.
SECTION II - Proposal Content
Sample Result Reports. Attach two (2) examples of Lead Based Paint Inspection Reports.
Testing Equipment. Identify make, model, condition, and serial number, licensing and
registration of testing device(s) to be used. Describe the source of radiation, type of analyzer,
protocol for substrate corrections, and use of a dosimeter.
Ability. Describe your firm's ability to provide services. Include your hours and days of
operations. Describe your commitment to provide expedited services upon request. Provide
how many of your current employees are capable of providing the requested services.
SECTION III - Fee Schedule
1. Provide a cost proposal consisting of information on your fee structure(s) based on the
scope of services indicated herein, including anticipated reimbursable costs.
2. Provide cost quote for lead inspection services on per housing unit basis. State
associated turnaround time.
3. Provide cost for clearance examination costs if required.
4. Identify available discounts. Identify surcharge for expedited services, state associated
turnaround time.
5. Provide cost quote for less than full-scope lead inspection services. Describe basis for
quotation (ex. Per hour, per surface, per room, other), state associated turnaround
time.
List discount for multiple combination risk assessment/paint inspections or clearance
examinations completed on the same day (use additional paper if needed):
List discounts, additional charges, turnaround time and additional information below (use
additional paper if needed):
SECTION IV - Contract Term
The contract time period will be for one (1) year commencing from the contract date.
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SECTION V - General Requirements
AT A MINIMUM, THE RESPONDING FIRM OR ENTITY:
1. Must demonstrate proficiency, knowledge and experience in the above areas and that
it/he/she is qualified and/or licensed to perform and provide all services set forth within
the body of this Request for Proposals as defined below.
2. Must obtain the submission package and complete and return the sealed submission
form and enclosures by the due date set forth in this notice.
SECTION VI - Insurance Requirements
Worker's Compensation Insurance
Worker's Compensation Insurance shall be maintained in full force during the life of the
contract, covering all employees engaged in performance of the contract pursuant to N.J.S.A.
34:15-12(a) and N.J.A.C. 12:235-1.6.
General Liability Insurance
The contractor shall furnish evidence to the Township of Florence prior to commencement of
the work that he/she or any of his/her subcontractors perform and will provide Standard
Liability for any operations to be performed by contractor or subcontractors as follows:
General Liability Insurance shall be provided with limits of not less than $1,000,000.00 for any
occurrence and $2,000,000.00 aggregate for bodily injury and property damage. Coverage shall
be maintained in full force during the life of the contract.
Automotive Liability Insurance
Automotive Liability Insurance covering the contractor for claims arising from owned, hired and
non-owned vehicles with limits of not less than $1,000,000.00 for any one occurrence and
$1,000,000.00 aggregate for bodily injury and property damage. Coverage shall be maintained
in full force during the life of the contract.
Professional Liability Insurance
Professional Liability Insurance covering contractor for claims arising from its representation of
the municipality with limits of not less than $1,000,000.00 for any one occurrence, which shall
be claim based, and coverage shall be maintained in full force and effect during the life of the
contract.
The preceding insurance requirements maybe amended before the issuance of the final
contract at the sole and absolute discretion of the Township of Florence on a case-by-case
basis.
SECTION VII - Work Product/Deliverables
All work products of the Contractor which result from this contract are the exclusive property
of the Township of Florence.
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SECTION VIII - Evaluation Process
An evaluation team will review all proposals/responses to the RFP. The team will determine if
the proposals/responses satisfy the RFP Requirements, determine if a proposal/response
should be rejected and then evaluate the proposals/responses based upon the Evaluation
Criteria. The highest-ranking respondent will then be recommended to the governing body for
award of contract, based on rates and other factors. Multiple contracts may be awarded at the
Township's discretion. Listed below are the criteria that the Township of Florence will consider
in the evaluation of each proposal/response. The arrangement of the criteria does not imply
order of importance in the selection process. All criteria will be used to select the successful
respondent.
1. Requirements
Possess the general requirements stated herein.
2. Understanding of the Requested Work
The proposals/responses will be evaluated for general compliance with instructions and
requests issued in the RFP. Non-compliance with significant instructions shall be
grounds for disqualification of proposals/responses.
3. Knowledge and Technical Competence
This includes the ability of the respondent to perform all of the tasks and fulfill
adequately the stated requirements.
4. Management, Experience and Personnel Qualifications
Expertise of the respondent shall be demonstrated by past contract successes providing
government agencies with similar services. The respondent will be evaluated on
knowledge, experience, prior collaboration and successful completion of
projects/services similar to those requested in the RFP. In additional to relevant
experience, respondents shall provide personnel qualifications in the
Proposal/Response.
5. Ability to Complete the Services in a Timely Manner
This is based on the estimated duration of the tasks and the respondent's ability to
accomplish these tasks as stated.
6. Cost
The contract shall be based on rates set forth in the response to this RFP in an amount
not to exceed the specified contract amount, or where a cost proposal is required (RFP),
as submitted in the cost proposal. Prices are firm for twelve (12) months. Any services
not included as part of any resulting contract scope of services or cost proposal must be
approved and authorized by the Township of Florence before such work is initiated. The
Township of Florence shall pay for such approved services, at the rate or cost agreed
upon between the Township of Florence and contractor.
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BASIS OF AWARD EVALUATION CRITERIA
Professional Services
Certified Lead Based Paint Inspector/Risk Assessor
Term: One Year Commencing from the Contract Date
The following is the criteria for evaluation of the proposal/response. Points shall be
awarded based on the information contained in the proposal/response for each
category as listed below on a scale of 1-10, with 10 meeting all required criteria and
1 not meeting the required criteria. The highest total score shall be the basis for the
contract award.
EVALUATION CRITERIA SCORE/
POINTS
TECHNICAL CRITERIA
Vendor's proposal/response demonstrates a clear understanding of the scope of
work and related objectives
Vendor's proposal/response is complete and responsive to the technical RFP
requirements
Vendor evidences successful past performance of like projects
MANAGEMENT CRITERIA
History and experience in performing similar work
Availability of personnel, facilities, equipment, etc.
Qualification and experience of support personnel
Comprehensive work plan and schedule, if applicable
Significant experience in Lead Based Paint Inspections/Risk Assessments
pursuant to CDBG regulations
Proof of licensure
COST CRITERIA
Cost of goods/services to be provided
Quality and quantity of vendor's services to previous clientele
Vendor's financial ability to meet obligations
POINTS TOTALS
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PROPOSAL SUBMISSION DOCUMENTS
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PROPOSAL DOCUMENT SUBMISSION CHECKLIST
TOWNSHIP OF FLORENCE
CERTIFIED LEAD BASED PAINT INSPECTOR/RISK ASSESSOR
THIS CHECKLIST MUST BE COMPLETED AND SUBMITTED WITH YOUR PROPOSAL.
PLEASE INITIAL BELOW, INDICATING THAT YOUR PROPOSAL INCLUDES THE ITEMIZED
DOCUMENTS. A PROPOSAL SUBMITTED WITHOUT THE FOLLOWING DOCUMENTS MAY
BE REJECTED. PLEASE NOTE, WHERE INDICTED "FORM PROVIDED" THE PROVIDED
FORM FOLLOWS THIS SECTION.
ITEM INITIALS
Executed Vendor Information (form provided)
Executed Affidavit of Non-Collusion (form provided)
Executed Statement of Ownership (Ownership Disclosure Statement) (form
provided)
Executed Affirmative Action Compliance Notice (form provided)
Executed Disclosure of Prohibited Russia-Belarus Activities and Iran
Investment Activities (form provided)
Mandatory Equal Employment Opportunity Language (form provided)
American With Disabilities Act of 1990 (form provided)
New Jersey Business Registration Certificate (example attached)
Two (2) Copies of Paper Proposal (one must be original with original
signatures)
VENDOR INFORMATION
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In order to assure that all future correspondence is directed to the correct address, assure
proper ordering, expedite future payments, and in accord with I.R.S. regulations, the following
information must be provided with this proposal.
Name of Business:_______________________________________________________________
(Print)
Name of Contact Person:_________________________________________________________
(Print)
Correspondence Address (including zip code):_________________________________________
__________________________________________________________________
__________________________________________________________________
Purchase Order Address (including zip code):_________________________________________
__________________________________________________________________
__________________________________________________________________
Payment Address (including zip code):_______________________________________________
__________________________________________________________________
__________________________________________________________________
Telephone Number (including area code): ___________________________________________
Fax Number (including area code):__________________________________________________
E-mail Address:_________________________________________________________________
Employer Federal I.D. # or S.S. #:___________________________________________________
AFFIDAVIT OF NON-COLLUSION
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STATE OF ___________________________:
COUNTY OF ____________________: SS:
____________________________________ of full age being duly sworn according to law,
upon oath deposes and says:
1. I am ____________________________________________________________________
(President, Partner, Individual)
Of__________________________________, a _________________________________
(Name of Corporation, Partnership, Individual)
______________________________________________________________________________________
(Corporation, Partnership, Sole Proprietorship)
Bidder for the following item: _______________________________________________
________________________________________________________________________
Submitted to the TOWNSHIP OF FLORENCE on _________________________________
(Date)
2. I certify that the bid submitted herewith was arrived at independently without
collusion with any other bidder or with any competitor or potential competitor.
____________________________________
(ORIGINAL SIGNATURE REQUIRED)
Sworn to and subscribed
before me this __________ day
of ___________________, 20________.
_______________________________
Notary Public
SEAL:
STATEMENT OF OWNERSHIP (OWNERSHIP DISCLOSURE CERTIFICATION)
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