Cemetery Mowing Services Bid

Cemetery Mowing Services
4/16/2026
City of Gallatin
1.0 Introduction
The Gallatin Parks and Recreation Department is seeking bids for mowing the
grounds located at the Gallatin City Cemetery. Bids are due on Monday, April
27, 2026, at 2:00 PM, in a sealed envelope clearly marked: Bid: Cemetery
Mowing Services.
2.0 Technical Requirements
Vendor will mow grass on as needed basis.
Vendor will be required to trim around each tombstone and structure.
Vendor will not use any type of weed killing spray on site.
Vendor will be responsible for any damage to structure/tombstones.
Vendor shall make appointment with Pat Townsend to walk around site to discuss
expectations.
Vendor shall sign and agree to terms of contract included in the bid.
Vendor shall meet all insurance requirements in contract.
3.0 Evaluation of Proposals
The City of Gallatin will award the contract to lowest responsible and responsive
bidder meeting specifications, quality, and performance standards pursuant to the
Municipal Purchasing Act of 1983. Response will be based on the following
factors:
Completeness of Response
Cost
Vendor Track Record, Including References
Quality of Service
4.0 Contract Award
The City of Gallatin reserves the right to reject any or all proposals and to waive
any informality found therein. The City of Gallatin will award a contract based on
evaluations described above. Contract pricing is good for 1 year and may be
extended in 1 year increment up to 3 years if both parties agree to contract
pricing.
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5.0 Question and Appointment Submission Contact:
Gallatin Parks and Recreation Department
Attn: Pat Townsend
210 Albert Gallatin Ave.
Gallatin, TN 37066
Telephone: 615-708-8046
6.0 Proposal Submission
ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED
"Cemetery Mowing Services"
Bid Due Date: Monday, April 27, 2026, at 2:00 PM
Proposals shall be directed to the attention of:
Finance Department
Attn: Scott Beaman
132 West Main Street
Gallatin, TN 37066
Telephone: 615-451-5899
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Price Sheet
Mowing Services: $____________________ per cut
Name of Company: _____________________________________
Address: _____________________________________
Telephone: _____________________________________
Signature: _____________________________________
Print Name: _____________________________________
Title: _____________________________________
Date: ____________________________________
Iran Divestment Act:
By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own
organization, under penalty of perjury, that to the best of its knowledge and believe that
each bidder is not on the list created pursuant to 12-12-106.
Boycott of Israel.
Contractor certifies that it is not currently engaged in, and covenants that it will not, for
the duration of the Contract, engage in a Boycott of Israel, as that term is defined in Tenn.
Code Ann. 12-4-127.
Title VI
It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil
Rights Act of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no
person shall be excluded from participation in or be denied the benefits of, or be
subjected to discrimination under any program or activity on the grounds of race, color,
sex, age, disability or national origin.
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") is made effective as of
_______________, 20__, by and between the City of Gallatin, Tennessee ("City") and
_________________ ("Consultant").
RECITALS:
WHEREAS, City is a private act municipal corporation with authority to enter into
contracts. City has complied with all purchasing policies and ordinances in procuring the
services described hereunder.
WHEREAS, Consultant is a professional, skilled in the services described hereunder, and
is available and willing to perform the services, as more fully described in this Agreement
and attached exhibits.
NOW, THEREFORE, it is agreed between the parties as follows:
Section 1.
Description of Services. Consultant shall provide the professional services as more fully
outlined in the attached Exhibit A (the "Services"). In the event a conflict exists between
this Agreement and any term in Exhibit A, the terms in this Agreement shall supersede
Exhibit A.
Section 2.
Performance of Services. The manner in which the Services are to be performed and the
specific hours to be worked by the Consultant shall be determined by the Consultant. The
City will rely on the Consultant to work as many hours as may be reasonably necessary to
complete the Services in a timely and thorough manner, exercising professional due care.
Section 3.
Payment to Consultant. In exchange for the services performed hereunder, City shall pay
Consultant amounts specified in the attached Exhibit A, but in no event shall amounts due
hereunder exceed $________ in any 12-month period.
Section 4.
Term/Termination. The term of this Agreement shall begin upon execution of this
Agreement by the City. This Agreement may be terminated by either party upon seven (7)
days written notice in the event of failure to perform in accordance with the terms of this
Agreement.
In the event of termination for fault, the Consultant shall be compensated for all Services
satisfactorily performed and accepted by the City and costs incurred up to the effective
date of termination for which Consultant has not been previously compensated.
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Upon receipt of notice of termination from the City, the Consultant shall discontinue the
Services unless otherwise directed and deliver to the City all data, reports, estimates,
summaries, and such other information and materials as may have been accumulated by
the Consultant in the performance of the Services under this Agreement, whether
completed or in process.
Section 5.
Insurance. The Consultant agrees to secure and maintain in full force and effect a policy
of professional liability insurance in a minimum amount of $1,000,000 providing coverage
for any negligent acts, errors or omissions by Consultant made during the term of this
Agreement. The Consultant shall furnish the City with a certificate of insurance showing
that the Consultant has complied with this Article prior to beginning any work under this
Agreement. Consultant and/or its insurer must provide thirty (30) days written notification
of any material change in the coverage or limits or cancellation of the policy to the City.
Section 6.
Workers' Compensation. Consultant shall at its own expense keep in full force and effect
during the term of this Agreement Statutory Workers' Compensation Insurance.
Section 7.
Indemnification. Consultant expressly agrees to indemnify and hold harmless City or any
of its officers or employees from any and all claims, damages, liability, or court awards
including attorney's fees that are or may be awarded as a result of any loss, injury or damage
sustained or claimed to have been sustained by anyone, including, but not limited to, any
person, firm, partnership, or corporation, in connection with or arising out of any omission
or act of commission by Consultant, or any of their employees or agents in performing
work pursuant to this Agreement. In the event that any such suit or action is brought against
City, City will give notice thereof to Consultant.
Section 8.
Standard of Care. Consultant shall perform its services in accordance with the standard
of professional care ordinarily exercised under similar circumstances by reputable
members of its profession in the same locality at the time the services are provided.
Section 9.
Assignment. This Agreement shall not be assigned by Consultant without the written
consent of the City.
Section 10.
Subcontractors. Consultant shall not subcontract any task it is to perform under the terms
of this Agreement without prior written consent of City.
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Section 11.
Binding Effect. This Agreement shall inure to the benefit of, and be binding upon, the
parties, their respective legal representatives, successors, heirs, and assigns; provided,
however, that nothing in this paragraph shall be construed to permit the assignment of this
Agreement except as otherwise expressly authorized herein.
Section 12.
Ownership of Documents. The parties hereto agree that the City shall retain ownership
of all files, summaries, other documents of the Consultant furnished hereunder. The
Consultant will be permitted to retain reproducible copies of files, summaries and other
documents for its files, upon request.
Section 13.
Time of the Essence. Time is of the essence. If any condition, obligation, or duty is not
timely made, tendered or performed by either party, then this Agreement, at the option of
the party who is not in default, may be terminated by the non-defaulting party, in which
case, the non-defaulting party may recover such damages as may be proper. If the non-
defaulting party elects to treat this Agreement as being in full force and effect, the non-
defaulting party shall have the right to an action for specific performance or damages or
both.
Section 14.
Notices. Any notice required or permitted by this Agreement shall be in writing and shall
be deemed to have been sufficiently given for all purposes if sent by certified mail or
registered mail, postage and fees prepaid, addressed as follows:
The City: City of Gallatin
132 West Main Street, Room ______
Gallatin, Tennessee 37066
Attention: _______________________
The Consultant: _____________________
_____________________
______________________
Attention: _____________
All notices shall be effective upon (i) receipt of the party to which notice is given, or (ii)
on the fifth (5th) day following mailing, whichever occurs first.
Section 15.
Exhibits. All exhibits referred to in this Agreement are, by reference, incorporated herein
for all purposes.
Section 16.
Delays. Any delays in or failure of performance by any party of his or its obligations under
this Agreement shall be excused if such delays or failure are a result of acts of God, fires,
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floods, strikes, labor disputes, accidents, regulations or orders of civil or military
authorities, shortages of labor or materials, or other causes, similar or dissimilar, which are
beyond the control of such party.
Section 17.
Additional Documents. The parties agree to execute any additional documents or take
any additional action that is necessary to carry out this Agreement.
Section 18.
Waiver. A waiver by any party to this Agreement of the breach of any term or provision
of this Agreement shall not operate or be construed as a waiver of any subsequent breach
by either party.
Section 19.
Governing Law; Jurisdiction; Venue. This Agreement shall be governed and construed
in accordance with the laws of the State of Tennessee without resort to any jurisdiction's
conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the
claim") between the City (and/or any other or department of the State of Tennessee) and
the Consultant that arises from or relates to this Agreement shall be brought and conducted
solely and exclusively within the Circuit Court of Sumner County for the State of
Tennessee. If, however, the claim must be brought in a federal forum, then it shall be
brought and conducted solely and exclusively within the United States District Court for
the District of Middle Tennessee filed in Davidson County, Tennessee. Consultant, by the
signature herein of its authorized representative, hereby consents to the in personam
jurisdiction of said courts. In no event shall this section be construed as a waiver by City
of any form of defense or immunity, based on the Eleventh Amendment to the United States
Constitution, or otherwise, from any claim or from the jurisdiction.
Section 20.
No Third-Party Beneficiaries. It is expressly understood and agreed that enforcement of
the terms and conditions of this Agreement, and all rights of action relating to such
enforcement, shall be strictly reserved to City and Consultant, and nothing contained in
this Agreement shall give or allow any such claim or right of action by any other third
party on such Agreement. It is the express intention of the parties that any person other
than City or Consultant receiving services or benefits under this Agreement shall be
deemed to be an incidental beneficiary only.
Section 21.
Appropriation and Availability of Funds. This Agreement is subject to the appropriation
and availability of funds. In the event that the funds are not appropriated or are otherwise
unavailable, City reserves the right to terminate the Agreement upon thirty (30) days
written notice to Consultant. Said termination shall not be deemed a breach of agreement
by City. Upon receipt of the written notice, Consultant shall cease all work associated with
the Agreement. Should such an event occur, Consultant shall be entitled to compensation
for all satisfactory and authorized services completed as of the termination date. Upon such
termination, Consultant shall have no right to recover from City any actual, general,
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special, incidental, consequential, or any other damages whatsoever of any description or
amount.
Section 22.
No Agency Relationship. The parties hereto, in the performance of this Agreement, shall
not act as agents, employees, partners, joint ventures, or associates of one another. It is
expressly acknowledged by the parties hereto that such parties are independent contracting
entities and that nothing in this Agreement shall be construed to create a principal/agent
relationship or to allow either to exercise control or direction over the manner or method
by which the other transacts its business affairs or provides its usual services. The
employees or agents of one party shall not be deemed or construed to be the employees or
agents of the other party for any purpose whatsoever.
Section 23.
Tennessee Government Tort Liability Act. City, being a political subdivision of the
State, is governed by the provisions of the Tennessee Government Tort Liability Act,
Tennessee Code Annotated, Sections 29-20-101, et seq, and all other applicable laws.
Section 24.
Discrimination Prohibited. Consultant hereby agrees, warrants, and assures that no
person shall be excluded from participation in, be denied benefits of, or be otherwise
subjected to discrimination in the performance of this contract or in the employment
practices of the Consultant on the grounds of handicap or disability, age, race, color,
religion, sex, national origin, or any other classification protected by Federal, Tennessee
State constitutional, or statutory law. Consultant shall, upon request, show proof of such
nondiscrimination and shall post in conspicuous places, available to all employees and
applicants, notices of nondiscrimination. Consultant agrees to insert a similar provision in
all subcontracts, if any.
Section 25.
Title VI. Consultant shall comply with all the requirements imposed by Title VI of the
Civil Rights Act of 1964 (42 U.S.C. 2000d), 49 C.F.R., Part 21, and related statutes and
regulations. Consultant shall include provisions in all agreements with third parties that
ensure compliance with Title VI of the Civil Rights Act of 1964, 49 C.F.R., Part 21, and
related statutes and regulations.
Section 26.
Americans with Disabilities Act. Consultant will comply with all the requirements as
imposed by the Americans with Disabilities Act of 1990 and the regulations of the federal
government issued thereunder.
Section 27.
Conflicts of Interest Prohibited. Consultant warrants that no amount shall be paid directly
or indirectly to an employee or official of the City or State of Tennessee as wages,
compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor,
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or consultant to Consultant in connection with any work contemplated or performed
relative to this Agreement.
Section 28.
Lobbying. Consultant certifies that to the best of its knowledge and belief:
a. No federally appropriated funds have been paid or will be paid, by or on behalf of
the Consultant, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress in connection with the awarding
of any federal agreement, the making of any federal grant, the making of any federal
loan, and entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal agreement, grant,
loan, or cooperative agreement.
b. If any funds other than federally appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this contract, grant, loan, or cooperative
agreement, the Consultant shall complete and submit Standard Form-LLL, ``Disclosure
Form to Report Lobbying,'' in accordance with its instructions.
c. Consultant shall require that the language of this certification be included in the
award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
Section 29.
Boycott of Israel. Contractor certifies that it is not currently engaged in, and covenants
that it will not, for the duration of the Contract, engage in a Boycott of Israel, as that term
is defined in Tenn. Code Ann. 12-4-127.
Section 30.
Entire Agreement. This Agreement represents the entire agreement between the parties
and there are no oral or collateral agreements or understandings. This Agreement may be
amended only by an instrument in writing signed by the parties. If any other provision of
this Agreement is held invalid or unenforceable, no other provision shall be affected by
such holding, and all of the remaining provisions of this Agreement shall continue in full
force and effect.
CITY OF GALLATIN, TENNESSEE: CONSULTANT:
By:
Paige Brown
Mayor for the City of Gallatin, Tennessee Its:
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ATTEST:
Connie Kittrell
City Recorder
APPROVED AS TO FORM:
Susan High-McAuley
City Attorney
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