Cemetery Building Improvements Bid

Agency:	Town of Queensbury
State:	New York
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction
Posted Date:	Mar 27, 2024
Due Date:	Apr 30, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWN OF QUEENSBURY

BUILDING IMPROVEMENTS AT THE PINEVIEW CEMETERY

BID DOCUMENTS

NOTICE TO BIDDERS

INSTRUCTIONS TO BIDDERS

AFFIDAVIT OF NON-COLLUSION

CERTIFICATION OF COMPLIANCE WITH

THE IRAN DIVESTMENT ACT

BID PROPOSAL

BID SPECIFICATION

March 27, 2024.

DEPARTMENT:

DEPARTMENT: Cemetery

Connie Goedert, Cemetery Superintendent

21 Quaker Road

Queensbury, New York 12804

(518) 745-4476

PURCHASING AGENT: Joanne Watkins

Town of Queensbury

742 Bay Road

Queensbury, New York 12804

Telephone: (518) 761-8239

NOTICE TO BIDDERS

NOTICE IS HEREBY GIVEN that the Town of Queensbury Cemetery Department is

accepting bids for various building improvements in the office at the Pineview Cemetery in

accordance with the specifications on file with the Town of Queensbury Purchasing Agent at the

address listed below. These improvements include windows, flooring, painting and exterior

building repairs.

The sealed proposals (no proposal shall be sent via facsimile) will be received by the

Purchasing Agent at the Accounting Office, Town of Queensbury, 742 Bay Road, Queensbury,

New York until 2:00 PM on Tuesday, April 30, 2024 and will be opened and read aloud. The

Purchasing Agent will then submit the Bids and the recommendation to the Town Board for

consideration and approval, if any, at its next regularly scheduled meeting.

The right is reserved to reject any or all Bids or to waive any informalities and any bids

and to accept any considered advantageous to the Town of Queensbury.

Warranties, if any, may be considered by the Town Board in making a final

determination as to whom to award the bid to.

No proposal may be withdrawn without the consent of the Town Board for a period of 45

days after the time for opening bids has passed.

Specifications for the Building Improvements may be obtained at the Purchasing Agent’s

Office, 742 Bay Road, Queensbury, New York 12804 during normal business hours any

weekday until 2:00 PM, Tuesday, April 30, 2024 or on the town website

www.queensbury.net.

Proposals must be made upon and in accordance with the form of proposal prepared and

obtainable from the Purchasing Agent, which formal proposal will contain accompanying

Instructions to Bidders and Specifications. All statements and requirements of the form proposal,

this advertisement, the Instruction to Bidders, Certification of Compliance with the Iran

Divestment Act and the Affidavit of Non-Collusion shall be deemed a part of the contract to

purchase entered into by the Town with the successful bidder.

BY ORDER OF THE QUEENSBURY TOWN BOARD.

Publication Date: March 28. 2024

Joanne Watkins

Purchasing Agent

Town of Queensbury

INSTRUCTIONS TO BIDDERS

1. Receipt of Bids.

Sealed proposals will be received by the Queensbury Town Board at the Office of the

Purchasing Agent, Town Office Building, 742 Bay Road, Queensbury, Warren County, New York,

until 2:00 PM, Tuesday, April 30, 2024. The Bids received will be opened and read aloud in the

Supervisor’s Conference Room. The Purchasing Agent will submit the bid proposals to the Town

Board at its next regularly or specially scheduled Town Board Meeting, for its consideration and

approval, if any.

2. Payment Procedures.

Payments shall be made within 30 days of receipt of the invoices for each completed

improvement. The Town of Queensbury shall not be obligated to pay for the improvements until the

Cemetery Superintendent is satisfied with each project.

3. Procurement of Bidding Documents.

Specifications and bidding documents can be obtained at the Purchasing Agent’s Office,

Town Office Building, 742 Bay Road, Queensbury, NY during normal business hours, commencing

immediately or retrieved on www.queensbury.net.

4. Explanation to Bidders.

Any explanation regarding intent and meaning of bidding specifications or other bidding

documents shall be requested in writing to Connie Goedert, Cemetery Superintendent, with sufficient

allowance of time for receipt and reply before the time of Bid opening. Any such explanations or

interpretations shall be made in the form of addenda to the documents and shall be furnished to all

Bidders who shall submit all addenda with their bids. Oral explanations and interpretations made

prior to the Bid openings shall not be binding.

5. Bidders Understanding.

A. Inspection of Specifications - Bidders shall inform themselves of the

specifications.

B. Documents - Before submitting a proposal, each contractor shall familiarize

him/herself with the Bidding documents which include the Notice to Bidders,

Instructions to Bidders, Bid Proposal, Affidavit of Non-Collusion,

Certification of Compliance with the Iran Divestment Act and Specifications.

C. The failure or omission of any Bidder to receive or examine the Bidding

documents shall in no way relieve any Bidder from any obligation with respect

to his Bid. By submitting a Bid, the Bidder agrees and warrants that he/she

has examined the Bidding documents, that the specifications are adequate for

bidding purposes, and the required items can be provided under the

specifications.

D. No claim for extra charges will be allowed because of alleged impossibilities

or because of inadequate or improper specifications.

E. Bid Requirements.

1. Each Bidder shall submit one (1) properly completed and signed copy

of the following: Bid Proposal, Non-Collusive Affidavit, and

Certification of Compliance with the Iran Divestment Act.

2. Each bidder shall satisfy to the Queensbury Town Board his/her

ability, financial and otherwise, to so provide the items requested, if

requested by the Town Board.

F. Preparation of Bids.

1. The Bidder shall base his Bid on items complying fully with the

Bidding documents and in the event he names or includes in his/her

Bid materials which do not conform, if awarded the contract he/she

shall be responsible for furnishing items which fully conform, at no

change in his/her contract price.

2. Only lump sum, firm bids for the item to be furnished will be accepted.

6. Submission of Bids.

A. Bids shall be submitted as directed in the invitation for bids. All Bids shall be

submitted on the form provided and all appropriate spaces shall be fully filled.

Proposals shall be submitted in an opaque, sealed envelope marked proposal

bearing the title of the work and the name of the Bidder. Bids may not be

faxed to the Town Offices.

B. A Bidder shall not include any retailer, occupation, or use taxes in his Bid.

Exemption certificates for these taxes will be furnished by the Town of

Queensbury.

C. Bids shall be submitted prior to the time fixed in the invitation for bids. Bids

received after the time so indicated shall be returned unopened.

D. Upon written request to the Bidder, Bids may be withdrawn at any time prior

to the expiration of the time for submitting Bids. Negligence on the part of

the Bidder in preparing his/her Bid shall not constitute a right to withdraw

his/her Bid subsequent to the Bid opening.

E. No proposal may be withdrawn without the consent of the Town for a period

of 45 days after the time for opening Bids has passed.

F. At the time and place fixed for opening Bids, the contents of all Bids will be

made public for the information of all Bidders and other interested parties who

may be present in person or by representative.

7. Rejection of Bids.

The right is reserved to reject any and all Bids or to waive any informality in any Bid and to

accept any considered advantageous to the Town of Queensbury.

Cemetery Building Improvements Bid

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