Ceiling Tiles

Agency:	Greenville County School District
State:	Michigan
Type of Government:	State & Local
NAICS Category:	238310 - Drywall and Insulation Contractors
Posted Date:	Mar 13, 2024
Due Date:	Apr 5, 2024
Solicitation No:	324-85 (2)
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Greenville County Schools

Procurement Department

2 Space Dr., Taylors, SC 29687-6072

Fixed Price Bid (FPB)

Description:

Ceiling Tiles

Solicitation No:

324-85-4-5

Issue Date:

March 13, 2024

Bids Due by:

April 5, 2024 at 10:00 A.M. EDT

***Solicitation Number and Opening Date must be shown on sealed envelope***

The award, this solicitation, any amendments, and any related notices will be posted on our

website - https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations

Must Be Signed to be Valid

Authorized Signature

Printed Name/Title

Date

Company Name

State Vendor No. (If Known)

Mailing Address

Social Security or Federal Tax No.

City

State

Zip

Phone Number

Fax Number

Email Address

Buyer Signature and Date (District Use Only)

Purchase Order Number (District Use Only)

Are you a Minority Owned Vendor? ☐Yes or ☐ No

SC Certified Minority? ☐Yes or ☐No

ACKNOWLEDGEMENT OF ADDENDUMS: Acknowledge receipt of amendments by

initialing below (if applicable).

Addendum Addendum Addendum Addendum Addendum Addendum Addendum

No.

Initial

SOLICITATION TABLE OF CONTENTS

SECTION I – SCOPE OF SOLICITATION

SECTION II - A. GENERAL INSTRUCTIONS TO OFFERORS

B. SPECIAL INSTRUCTIONS TO OFFERORS

SECTION III - SCOPE OF WORK/SPECIFICATIONS

SECTION IV - INFORMATION FOR OFFERORS TO SUBMIT

SECTION V - AW ARD CRITERIA

SECTION VI - TERMS AND CONDITIONS

SECTION VII - BIDDING SCHEDULE

I. SCOPE OF SOLICITATION

The School District of Greenville County (District) invites interested firms to submit a SEALED BID to provide the District with

a Fixed Percent Mark-Up added to the bidder’s material cost pricing or a Fixed Percent Discount off MSRP for Ceiling Tiles for

delivery to the District’s Distribution Center located at 2 Space Drive, Taylors, South Carolina 29687 in accordance with the

specifications and terms and conditions of this solicitation. The District uses approximately 600 cases of tile per year.

This solicitation does not commit the District to award a contract, to pay any costs incurred in the preparation of the response to

this solicitation or to procure any goods or services.

PERIOD OF PERFORMANCE

An award resulting from this solicitation will be for one (1) year from the date of award with the option to extend for one (1) year

annually, with a potential of five (5) years in total, if agreed to by GCS and the successful proposers. The award and period of

performance is valid annually and shall not exceed five (5) years in total. The contract may be awarded annually if agreed to by

both parties.

After issuance of award, vendors not responding to the initial Fixed Price solicitation may be added to the awarded vendors list

quarterly based upon award date (subject to review), provided they agree to adhere to the solicitation requirements and terms

and conditions of the solicitation. The quarterly review and addition of vendors will be determined based on the benefits to the

District.

Solicitation Schedule

Issue Date

Inquiry Deadline

Bids Due/Public Opening

March 13, 2024

March 27, 2024 at 10:00 A.M. EDT

April 5 , 2024 at 10:00 A.M. EDT

INQUIRIES

Questions or comments regarding this solicitation document or the process shall be forwarded, in writing, to Ms. Tonya A.

Stroud, Senior Buyer, and Mr. Matt Pettit, Director of Procurement, 2 Space Drive, Taylors, South Carolina 29687. Email

addresses are: tstroud@greenville.k12.sc.us and mjpettit@greenville.k12.sc.us. Inquiries and comments shall be delivered to the

Procurement Department no later than March 27, 2024 at 10:00 A.M. EDT. Verbal questions/comments shall not be addressed

at any time.

After the Inquiry Deadline, the District will issue an addendum to address any questions or changes. Any addenda will be posted

on the Procurement Department website. Questions and comments received after the Inquiry Deadline will not be addressed.

NOTE: No other District personnel or representative of the District shall be contacted regarding this solicitation or the evaluation

process. Vendors that attempt to contact other District personnel or representatives or obtain information in any way other than

the authorized method, which is in writing to the Procurement Officer, may have that firm’s bid rejected.

II. INSTRUCTIONS TO OFFERORS

A. GENERAL INSTRUCTIONS TO OFFERORS

DEFINITIONS - Except as otherwise provided herein, the following definitions are applicable to all parts of the solicitation:

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Greenville County School Board of Trustees

BUYER means the Procurement Officer or Procurement Department representative.

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties to

the contract.

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor to

make changes which the changes clause of the contract authorizes the Procurement Officer to order without the consent

of the contractor.

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used

interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term

Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PROCUREMENT OFFICER means the person, or his successor, identified as such on the Cover Page.

RESPONSIBLE Bidder means a person who has the capability in all respects to perform fully the contract

requirements, and the integrity and reliability, which will assure good faith performance, which may be substantiated

by past performance RESPONSIVE Bidder means a person who has submitted a bid or offer, which conforms in all

material aspects to the invitation for bids or request for proposals.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person having a contract to perform work or render service to Contractor as a part of

the Contractor's agreement arising from this solicitation.

WORK means all labor, materials, equipment and services provided or to be provided by the Contractor to fulfill the

Contractor's obligations under the Contract

YOU and YOUR means Offeror.

AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All actual and

prospective Offerors (b) shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the

amendment, (2) by letter, or (3) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this

solicitation is amended, then all terms and conditions which are not modified remain unchanged.

AWARD NOTIFICATION: Notice regarding the District's intent to award a contract will be posted on the District Procurement

Website – https://www.greenville.k12.sc.us/Departments/main.asp?titleid=solicitations. If the contract resulting from this

Solicitation has a total or potential value in excess of fifty thousand dollars, such notice will be sent to all Offerors responding to

the Solicitation and any award will be effective the day such notice is given. Should the contract resulting from this Solicitation

have a total or potential value of one hundred thousand dollars or more, such notice will be sent to all Offerors responding to the

Solicitation and any award will not be effective until the sixteenth day after such notice is given, once the protest period has

ended.

BID/ PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter into a

contract with Greenville County Schools. Without further action by either party, a binding contract shall result upon final award.

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page.

An Offer may be submitted by only one legal entity; "joint bids" are not allowed.

BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover Page, You

must notify the Procurement Officer in writing.

BID IN ENGLISH & DOLLARS: Offers submitted in response to this solicitation shall be in the English language and in US

dollars, unless otherwise permitted by the Solicitation.

CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS: By submitting an Offer,

Offeror certifies, to the best of its knowledge and belief, that-

(1) Offeror and/or any of its Principals-

a) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts

by any state or federal agency;

b) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered

against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or

performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes

relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or

destruction of records, making false statements, tax evasion, or receiving stolen property; and

c) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,

commission of any of the offenses enumerated in paragraph (a)(l)(i)(B) of this provision.

d) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default

by any public (Federal, state, or local) entity.

(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having

primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a subsidiary, division, or business segment, and similar positions).

a) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,

Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed

circumstances.

b) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written

explanation regarding its inability to make the certification. The certification will be considered in connection with a

review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the

Procurement Officer may render the Offeror non-responsive.

c) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to

render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an

Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of

business dealings.

e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was

placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an

erroneous certification, in addition to other remedies available to the State, the Procurement Officer may terminate

the contract resulting from this solicitation for default.

CODE OF LAWS AVAILABLE: The South Carolina Code of Laws, including the Consolidated Procurement Code, is

available at http://www.scstatehouse.net/code/statmast.htm . The South Carolina Regulations are available at:

http://www.scstatehouse.net/coderegs/statmast.htm .

COMPLETION OF FORMS / CORRECTION OF ERRORS: All prices and notations should be printed in ink or

typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not modify the

solicitation document itself (including bid schedule).

DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer or his/her designee has

declared that the time set for opening has arrived, shall be rejected, unless the offer has been delivered to the designated

procurement office or the District's mail room, where confirmation can be authenticated by a third party method, prior to bid

opening

DISTRICT CLOSINGS: If an emergency or unanticipated event interrupts normal District processes so that offers cannot be

received at the Procurement Office designated for receipt of bids by the exact time specified in the solicitation, the time specified

for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on

which the District processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening.

If District offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to

reschedule the conference.

DISTRICT REGULATIONS: The bidder(s) and his representatives shall follow all applicable regulations while on District

property, including the NO SMOKING, no weapons, and drug-free policies. No work shall interfere with school activities or

environments unless an authorized employee for that location gives permission. All representatives of winning bidder must

display identification tags (picture ID) at all times while on school grounds.

DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a contract,

Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, and Chapter 107 of the South

Carolina Code of Laws, as amended. The successful Vendor shall not permit its personnel, representative or any subcontractor or

other personnel to possess upon District property or within any vehicle transporting students and staff, any alcoholic beverages,

illicit/non-prescribed drugs, tobacco products or weapons. Alcoholic beverages, illicit/non-prescribed drugs, tobacco products

and weapons are not allowed on District property at any time. Any vendor related actions involving or the possession of, any of

the aforementioned items while on District property may cause a cancellation of any award/agreement, at no cost to the District.

Criminal charges may apply. Personnel who appear to be under the influence of any substance shall not be allowed to transport or

come into contact with students or enter or remain on District property.

DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its

Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should

request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure

to do so will be at the Offeror's risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does

not bring to the District's attention.

ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not,

and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The

following statutes require special attention: Section 8-13-700, regarding use of official position for financial gain; Section 8-13-

705, regarding gifts to influence action of public official; Section 8-13-720, regarding offering money for advice or assistance of

public official; Sections 8-13-755 and 8-13-760, regarding restrictions on employment by former public official; Section 8-13-

775, prohibiting public official with economic interests from acting on contracts; Section 8-13-790, regarding recovery of

kickbacks; Section 8-13-1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on

contributions by contractor to candidate who participated in awarding of contract. The District may rescind any contract and

recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates, directly or

indirectly, in the evaluation or award of public contracts, including without limitation, change orders or task orders regarding a

public contract, contractor shall, if required by law to file such a statement, provide the statement required by Section 8-13-1150

to the procurement officer at the same time the law requires the statement to be filed.

PROCUREMENT AUTHORITY: (a) All authority regarding the conduct of this procurement is vested solely with the

responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government

official authorized to bind the government with regard to this procurement. (b) Purchasing Liability. The Procurement Officer is

an employee of Greenville County Schools acting on behalf of the District pursuant to their Procurement Code. Any contracts

awarded as a result of this procurement are between the Contractor and Greenville County Schools.

PROCUREMENT CODE AVAILABLE: The Greenville County Schools Procurement Code, is available at

https://www.greenville.k12.sc.us/Departments/main.asp?titleid=procure.

PROTESTS:

(a) Solicitation - Any prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the

solicitation of a contract shall protest within fifteen (15) days of the date of issuance of the applicable solicitation

document at issue.

(b) Intent to Award - Any actual bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the

intended award or award of a contract shall protest within fifteen (15) days of the date notification of award is posted in

accordance with this code. A protest shall be in writing, submitted to the Director of Procurement, and shall set forth

the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided.

PROTEST- ADDRESS: Any protest must be submitted in writing by mail or email to the Director of Procurement, Matt Pettit, 2

Space Dr., Taylors, SC 29687, or to mjpettit@greenville.k12.sc.us.

PUBLIC OPENING: Offers will be publicly opened at the date / time and at the location identified on the Cover Page, or last

Addendum, whichever is applicable.

QUESTIONS FROM OFFERORS: (a) Any prospective offerer desiring an explanation or interpretation of the solicitation,

drawings, specifications, etc., must request it in writing, either by mail or electronic communication (e-mail). Questions must be

received by the Procurement Officer no later than the date and time indicated in the Solicitation Schedule of the submission date

stated in the Scope of Solicitation. Label any communication regarding your questions with the name of the Procurement Officer,

and the solicitation's title and number. Oral explanations or instructions will not be binding. Any information given a prospective

offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation,

if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. (b) The

Solicitation #	Description	Addendum	Closing Date	Closing Time
324-85 (2).pdf	Ceiling Tiles		4/5/2024	10:00 A.M. EDT

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