Cedar Shake Shingle Roof Replacement

May 1, 2026
GENESEE COUNTY INVITATION TO BID (ITB) #26-495
Sealed bids will be received until 2:00 p.m. (EST), Wednesday, June 3, 2026, at the Genesee
County Purchasing Department, 324 S Saginaw St, Suite 9A, Flint, MI, 48502 for the Cedar
Shake and Shingle Roof Replacement.
A mandatory pre-bid meeting will be held on Tuesday, May 19, 2026, at 11:00 a.m. (EST)
at Crossroads Village in the Millstreet Warehouse and Dining Room, 6140 Bray Rd, Flint, MI
48505. All vendors submitting a proposal must attend the mandatory pre-bid meeting and
arrive within a reasonable time following the start of the meeting. This meeting will afford
contractors the opportunity to obtain information about this project and ask any questions
directly related to this solicitation. An attendance sheet will be provided and will serve as the
official document verifying attendance. Failure to attend this meeting shall result in
disqualification of a Contractor's bid.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee County
Purchasing Department or at the website Microsoft Word - PURCHASING REGULATIONS
8222016.
Each offeror is responsible for labeling the exterior of the sealed envelope containing the bid
response with the bid number, bid name, bid due date and time, and your firm's name. The
bid request number and due date for this ITB are:
DUE DATE: Wednesday, June 3, 2026, before 2:00 pm (EST)
DUE DATE FOR SUBMISSION OF QUESTIONS: Wednesday , May 13, 2026, before 3:00 pm (EST)
PRE-BID MEETING: Tuesday, May 19, 2026 @ 11:00 AM (EST)
POST MEETING SUBMISSION OF QUESTIONS: Wednesday, May 20, 2026, before 3:00 PM
BID REQUEST NUMBER: #26-495
Rita Schubert, Purchasing Manager
Attachments
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ITB 26-495

ITB #26-495 Cedar Shake and Shingle Roof Replacement
SECTION 1 - INSTRUCTIONS TO PROPOSERS
1. Sealed bids will be received until 2:00 PM (EST), Wednesday, June 3, 2026 at the
Genesee County Purchasing Department, 324 S Saginaw Street, Suite 9A, Flint, MI,
48502. The Genesee County Purchasing Department hours of operation are 8:00 a.m. to
4:30 p.m., closed holidays, check website for closed days. Label the envelope containing
the bid response as described on page 1. LATE BIDS AND BIDS SENT BY FACSIMILE
OR E- MAIL WILL NOT BE ACCEPTED.
2. A mandatory pre-bid meeting will be held on Tuesday, May 19, 2026, at 11:00 a.m.
(EST) at Crossroads in the Millstreet Warehouse and Dining Room, 6140 Bray Rd, Flint,
MI 48505. All vendors submitting a proposal must attend the mandatory pre-bid meeting
and arrive within a reasonable time following the start of the meeting. This meeting will
afford contractors the opportunity to obtain information about this project and ask any
questions directly related to this solicitation. An attendance sheet will be provided and will
serve as the official document verifying attendance. Failure to attend this meeting shall
result in disqualification of a Contractor's bid.
3. Please carefully review this document. It provides information necessary to aid
participating vendors in formulating a thorough response. A formal, comprehensive review
period will be conducted to ensure that Genesee County selects the best possible vendor
that will provide the best value and service.
4. Submit one original, one paper copy of your bid. After the bid closes you will be
contacted to send the County an electronic copy of your complete bid. All bids
become the property of Genesee County. The original must include a signature on the
Signature Page of a person authorized to make a binding offer. Failure to provide the
required number of duplicate copies may result in rejection of your bid. Bids may not be
submitted at the MITN site for this offering.
5. All submissions will be time stamped by an individual within the Office of Fiscal Services.
The only acceptable evidence of the time of receipt of the submissions is that of the time
clock that resides within said department. It is each Bidder's responsibility to ensure that
its bid is time stamped by the Office of Fiscal Services by the deadline. This responsibility
rests entirely with the Bidder, regardless of delays resulting from postal handling or for any
other reasons. Bids will be accepted at any time during the normal course of business
only, said hours being 8:00 a.m. to 4:30 p.m. Local Time, Monday through Friday, legal
holidays as an exception.
6. Michigan Inter-governmental Trade Network (MITN) - an alternate review of this project
can be done at (under bid # 26-495 Cedar Shake and Shingle Roof Replacement
https://www.bidnetdirect.com/mitn
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a. Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network and will post their bid opportunities to this site. As
a vendor, you can register with Michigan Inter-governmental Trade Network
(use hyperlink or https://www.mitn.info/Registration.asp?ID=2340) and be sure
that you see all available bids and opportunities. By selecting automatic bid
notification, your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site handles
bid opportunities, ITBs, and RFQs for other member governmental agencies. If
you need help registering, please call Michigan Inter- governmental Trade
Network support department toll free 1-800-835-4603.
7. All communications, any modifications, clarifications, amendments, questions, responses,
or any other matters related to this ITB, shall be made by and through the purchasing
contact reference in this solicitation. No contact regarding this solicitation made with other
County employees is permitted. Any violation of this condition may result in immediate
rejection of bid.
8. All prospective bidders shall be responsible for routinely checking the Genesee County
Purchasing Department website at Genesee County, MI (geneseecountymi.gov) for
issued addenda and other relevant information. Genesee County shall not be
responsible for the failure of a prospective proposer to obtain addenda and other
information issued at any time related to this ITB.
9. A sample of a contract is attached to this ITB. After the award is made to the successful
bidder, the County and the successful proposer will negotiate a final contract that
substantially conforms to said contract. Any exceptions to the terms and conditions of the
contract and this ITB must be clearly set forth in your bid and referenced on the company
letterhead. The County will not entertain negotiations to change any terms and conditions
of the contract or ITB unless those changes are requested in your bid.
10. Insurance must be provided prior to the contract starting date and kept in full effect and
compliance during the entire contract period. Insurance requirements are provided in the
attached sample contract. Failure to comply with these provisions will cause termination
of the agreement. The County of Genesee requires a signed Genesee County Insurance
Requirements acknowledgement form with each bid submitted.
The contractor agrees to be responsible for any loss or damage to property or persons
due to the performance of services herein contracted and further agrees to indemnify and
defend the County of Genesee against all claims or demands whatsoever, and to hold the
County of Genesee harmless from any loss or damage resulting therefrom.
County policy dictates that under no circumstances can the County agree to indemnify
bidders pursuant to Michigan Law.
11. Bid Format: Bids must be submitted in the format outlined in Section 7. IMFORMATION
REQUIRED FROM BIDDERS to be deemed responsive.
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12. Local Preference for Genesee County Businesses: Unless the funding source for the
contract prohibits such preferences, within 5 business days of bid opening, if the lowest
responsive responsible bidder is not a Genesee County Business a Genesee County
Business who has submitted a responsive bid that is no more than 5% higher than the
lowest responsive bid may submit an amended bid to the Purchasing Administrator. In the
event that there are multiple Preferred Businesses that would qualify for an opportunity to
submit an amended bid, only the Preferred Business submitting the lowest qualifying bid
may submit an amended bid. A Preferred Business who is the lowest responsive
responsible bidder may not amend their bid pursuant to this section. Amended bids
submitted by Preferred Businesses in this manner shall be considered along with other
responsive bids submitted by responsible bidders
13. Contractors are to utilize the forms that are contained in this packet.
SECTION 2 - STANDARD TERMS & CONDITIONS
View Genesee County's Standard Terms and Conditions by going to the following link:
Std T C SECTION 2023.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this ITB, Genesee County ("the County") is soliciting bids from
qualified contactors for the removal and replacement of cedar shake and cedar shingle
roofing systems at multiple historic structures, located at Historic Crossroads Village
and Huckleberry Railroad as requested by Genesee County Parks and Recreation
Commission.
2. Issuing Office: This ITB is issued by the Genesee County Purchasing Department on
behalf of the Genesee County Parks and Recreation Commission. The contact person
is Rita Schubert, Purchasing Manager, Genesee County, 324 S Saginaw St, Suite 9A,
Flint, Michigan 48502, phone: (810)-257-3195, fax: (810) 257-3380 and
rschubert@geneseecountymi.gov. Email is the preferred method of contact.
3. Bid Bond: A bid bond is required upon submission of bid. Contractor must furnish a
bid bond or cashier's check (payable to Treasurer, County of Genesee) equal to five
percent (5%) of the total amount of the submitted bid price.
4. Questions & Inquiries: All questions regarding this ITB shall be submitted in writing
and received before 3:00 pm on Wednesday, May 13, 2026 to the Genesee County
Purchasing Department as listed above. E-mail is the preferred method of contact for
all inquiries concerning this ITB, and please entitled the subject line of your e-mail as
follows: Question(s) for ITB # 26-495 No verbal interpretation to any respondent as to
the meaning of any requirement stated in this ITB shall be binding on Genesee County.
All responses to questions regarding this ITB shall be issued in writing and distributed
as an addendum by Genesee County. Contractors who have attended the pre-bid
meeting will also be allowed to submit questions no later than Wednesday, May 20,
2026 before 3:00 pm.
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5. Addenda: Genesee County reserves the right to amend and provide clarification of this
ITB prior to the date for bid submission. In such an event, an addendum will be posted
on the Purchasing Department website Current Bids (www.geneseecountymi.gov).
Further, all proposers shall acknowledge having seen any and all addendums issued (1,
2, 3, etc.) on the Signature Page.
6. Bid Considerations: All costs incurred in the preparation of a response to this ITB or
any costs prior to approval of the contract by Genesee County and formal notification to
the selected proposer will be the responsibility of the respondent and will not be
reimbursed by Genesee County. Bids should be prepared simply and economically,
providing a straightforward, concise description of the proposer's ability to meet the
requirements of this ITB.
7. Responsive Bids: To ensure proper consideration, all proposers are encouraged to
submit a complete response to this ITB using the format outlined in Section 7,
INFORMATION REQUIRED FROM PROPOSERS. In addition, at least one of the paper
bids must be signed with an original signature of the official authorized to bind the
proposer to its provisions.
8. Bid Modifications: Clarifications, modifications, or amendments to any Bid that has
been submitted, but prior to the Bid Opening Date, may be made only within the
discretion and written approval of the Purchasing Manager.
9. Withdrawal of Bid: Bids may only be withdrawn by the proposer with written notice
prior to the date and time set for the opening of bids.
10. Validity Period: Any bid submitted as a result of this Invitation to Bid shall be binding
on the proposer for 120 calendar days following the due date.
11. Right To Reject: Genesee County reserves the right to reject any and all bids received
in response to this ITB.
12. Disclosure: All information in an offeror's bid is subject to disclosure under the
provisions of Public Act N. 442 of 1976 known as the "Freedom of Information Act". This
Act also provides for the complete disclosure of contracts and attachments thereto. In
the event that a proposer wishes to designate any portion of their submission as
"confidential" or "proprietary," the proposer must contact the Purchasing Manager prior
to submission of the bid. All requests regarding disclosure and requests for
confidentiality of a bid response to this ITB shall be submitted in writing and received no
later than May 20, 2026, by 12:00 p.m. (EST), to the Genesee County Purchasing
Department as listed above.
13. Errors, Omissions, And Discrepancies: If a Bidder discovers any ambiguity, conflict,
discrepancy, omission, or other error in the ITB, it shall immediately notify the Genesee
County Purchasing Manager of such error in writing and request modification or
clarification of the document prior to the deadline for submitting questions. Genesee
County will make modifications by issuing a written addendum. The bidder is
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ITB 26-495

responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in
the Invitation for Bids prior to submitting a bid or it shall be waived.
14. Best and Final Offers: Discussions may be undertaken with those proposers whose
bid, based on the evaluation criteria stated herein, has been determined to be
reasonably susceptible of being selected for an award. After discussions are held, and
prior to award, proposers may be allowed the opportunity to submit revisions to their
bids for the purpose of obtaining best and final offers.
During the aforementioned procedures, neither the names of any of the proposers nor
the contents of any bid will be disclosed until the completion of negotiations and revision
of bids (Best and Final Offers).
The contract that may be entered into will be awarded based on the bid response and,
where applicable, the Best and Final Offer that is the most advantageous to Genesee
County, per the evaluation criteria included in this ITB.
15. Prime Contractor Responsibilities: The successful offeror(s) shall be required to
assume responsibility for all services offered in the bid regardless of who produces
them. Further, the County will consider the successful offeror to be the sole point of
contact with regard to contractual matters, including payment of any and all charges
resulting from the contract.
16. Non-Assignability: The contract may not be assigned, transferred, or conveyed by the
Contractor without the expressed written consent of Genesee County.
17. Independent Contractor: It is understood and agreed to, by and between the
Contractor and Genesee County, that any and all acts that the Contractor or its
personnel, employees, and servants perform pursuant to the terms of the Contract shall
be undertaken as independent contractors and not as employees of Genesee County
by or with a contract or agreement, nor impose any liability upon Genesee County. All
acts and contracts of the Contractor shall be in its own name and not in the name of
Genesee County.
18. Subcontracts: The Contractor shall not enter into subcontracts to this Agreement with
additional parties without obtaining prior written approval of Genesee County. A
condition of granting such approval is that such subcontractors shall be subject to all
conditions and provisions of this contract. The Contractor shall be responsible for the
performance of all subcontractors.
19. Prevailing Wage Addendum: The Contractor acknowledges that Section 3-302(3) of
the Genesee County Purchasing Regulations requires the Contractor and its
subcontractors to pay laborers and mechanics not less than the prevailing wage rates
and fringe benefits for corresponding classes of laborers and mechanics employed on
similar projects in the area. The Contractor shall comply with the provisions of the
Prevailing Wage Addendum attached as Exhibit C to this Contract.
20. Statement of Exceptions: The proposer shall furnish a statement on the company
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letterhead giving a complete description of all exceptions to the terms, conditions, and
specifications set forth in the bid. Failure to furnish this statement shall mean that the
proposer agrees to meet all requirements set forth in this solicitation.
21. Acceptance of Bid Content: It is proposed that, if a contract is entered into as a result
of this ITB, the ITB will serve as the basis for the contract. The contents of the bid of
the successful bidder may become contractual obligations if a contract is issued. Failure
of the successful offeror to accept these obligations will result in cancellation of contract
award.
22. Termination for Misrepresentation: If the successful bidder receives a contract and
is subsequently found to have misrepresented any information in its bid and/or Best and
Final Offer submission, the contract may be terminated at the discretion of Genesee
County.
23. Acceptable Deviations: The decision of Genesee County shall be final as to what
constitutes acceptable deviations from specifications or requirements.
24. News Release: News releases pertaining to this ITB or the services to which it relates
will not be made without prior written Genesee County approval, and then only in
accordance with the instructions from the contract administrator. No information
regarding the procurement and services shall be released without prior approval of the
contract administrator.
25. Contract Award/Split Awards: The County reserves the right to award by item and/or
group of items. The Bidder to whom the award is made will be notified at the earliest
possible date. Tentative acceptance of the bid, intent to recommend award of a contract
and actual award of the contract will be provided by written notice sent to the Bidder at
the address designated in the bid if a separate Agreement is required to be executed.
26. Debarment and Suspension: The contractor certifies to the best of its knowledge
and belief, that the corporation, LLC, partnership, or sole proprietor, and/or its'
principals, owners, officers, shareholders, key employees, directors and member
partners: (1) are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency; (2) have not within a three-year period preceding this form been
convicted of or had a civil judgement rendered against them from commission of fraud
or a criminal offense in connection with obtaining, attempting to obtain, or performing
a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property; (3) are not presently indicted for or otherwise criminally
charged by a governmental entity (Federal, State or local) with commission of any of
the offenses enumerated in (2) of this certification; and , (4) have not within a three-year
period preceding this bid had one or more public transactions (Federal, State or local)
terminated for cause or default.
27. Tax: Genesee County is a Michigan Municipal Corporation and as such it is exempt
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from Federal Excise Tax and Michigan Sales Tax.
SECTION 4 - QUALIFICATIONS OF BIDDERS
In order to qualify for an award, a bidder shall have the capability in all respects to perform the
work and the integrity and reliability, which will assure good faith performance. This requirement
shall include, but is not limited to, the availability of the appropriate financial material, equipment,
facility, personnel, ability, expertise, and experience necessary to meet all procurement
requirements.
Bidders must be properly licensed under the laws governing their respective trades and be
able to obtain insurance and bonds required for the Work. A Performance Bond, a separate
Labor and Material Payment Bond, and Insurance will be required of the successful Bidder.
No bid will be considered from any bidder unless known to be skilled and regularly engaged
in the work of a character similar to that covered by the solicitation documents.
If a bidder does not convince Genesee County that it possesses the above qualifications with the
bid submission, Genesee County shall not consider its bid for award.
SECTION 5. SCOPE OF WORK AND SPECIFICATIONS
This project is for the removal and replacement of cedar shake and cedar shingle roofing systems
at multiple historic structures Located at Historic Crossroads Village and Huckleberry Railroad.
The work shall include all labor, materials, equipment, supervision, and incidentals necessary to
complete the project in accordance with this Invitation to Bid.
The Owner reserves the right to award the project in whole or in part, to reject any or all bids, and
to waive informalities in the bidding process when deemed in the best interest of the Owner.
1. General
The Contractor shall furnish all labor, materials, equipment, supervision, and incidentals
necessary to remove existing roofing systems and install new cedar shake or cedar shingle
roofing systems as specified herein. All roofs shall be replaced with like type existing cedar
shake roofs shall be replaced with cedar shakes, and existing cedar shingle roofs shall be
replaced with cedar shingles unless otherwise directed in writing by GCP.
All work shall be performed in accordance with applicable local, state, and federal codes,
manufacturer specifications, and industry best practices.
Demolition and Site Management
* Remove and dispose of all existing roofing materials down to the roof deck.
* Remove debris from the site daily and dispose of legally off-site.
* Protect all adjacent structures, landscaping, and finished surfaces.
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Roof Deck and Structural Repairs
* Inspect roof decking and framing after tear-off.
* Replace rotted or deteriorated materials as required.
* Replacement materials shall match existing thickness and dimensions.
Ice, Water, and Underlayment Protection
* Install Grace Ice & Water Shield a minimum of 6 feet up from all eave edges.
* Install Grace Ice & Water Shield in all valleys.
* Install GAF breathable Deck-Armor underlayment over remaining roof areas.
Flashings and Sheet Metal
* Install W-crimped copper valley flashing.
* Install copper drip edge at all eaves and rakes.
* Install copper counter-flashings and chimney flashings.
Ventilation
* Install ridge vent systems where required and approved.
Roofing Materials
* Install 18-inch Perfection Western Red Cedar Blue Label Grade 1 shingles where
applicable.
* Install Western Red Cedar shakes where existing conditions dictate.
* Install No. 1 Grade Blue Label pre-formed cedar hip and ridge capping.
* All cedar materials shall be fastened with stainless steel fasteners.
2. HISTORIC STRUCTURE CARE REQUIREMENTS
General
Many buildings included are historic structures. All work shall preserve the historic
character and integrity of each.
Protection
The Contractor shall protect all historic features including trim, siding, masonry, windows,
doors, porches, and decorative elements. Damage caused by construction activities shall
be repaired at the Contractor's expense.
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Work Practices
* Use removal methods that minimize vibration and impact.
* Aggressive mechanical tear-off methods are prohibited.
* Preserve original materials wherever feasible.
Materials Compatibility
Replacement materials shall match existing appearance, profile, size, and exposure.
Copper components shall be historically appropriate and visually compatible.
Unforeseen Conditions
If historic features or concealed conditions are discovered, work shall stop and the Owner
shall be notified immediately. Written authorization is required before proceeding.
Project Locations
Wisner Carriage Barn, Eldridge House, Coldwater Chapel, Stanley School House,
School House Bathroom, Ticket Booth, Depot, Depot Restrooms, Attica Hotel, Mason
Tavern, masters' Cider Mill, Broom Barn, Print Shop, and Fox House.
SECTION 6. SUPPLEMENTAL CONDITIONS
1. Reference Form: All proposers shall include information for current or prior project
references similar to the requested services referenced in this solicitation (see
Reference Page). The name, address, and telephone numbers of the appropriate
contact for each reference shall be submitted as part of the bid. Particular attention
will be paid to references from other municipalities and/or public sector entities in
the state of Michigan.
2. Surety Bonds:
A. Bid Bond: A bid bond is required upon submission of bid. Contractor must
furnish a bid bond or cashier's check (payable to Treasurer, County of
Genesee) equal to five percent (5%) of the total amount of the submitted
bid price.
B. Performance Bond: The successful proposer must provide a Performance
Bond insuring the Contractor's performance of awarded structures/projects.
C. Payment Bond: The successful proposer must provide a Materials & Labor
Payment Bond insuring that the Contractor's subcontractors will be paid
according to their subcontracts.
D. Maintenance Bond: The successful proposer must provide a 24-month
maintenance bond insuring the Contractor's performance of awarded
project. The maintenance bond commences with final acceptance of project
completion.
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