Cedar Lake Water System Improvements

CONTRACT DOCUMENTS
FOR
CEDAR LAKE
WATER SYSTEM IMPROVEMENTS
IFB # 26037-AG
CITY OF SUFFOLK
FINANCE DEPARTMENT / PURCHASING DIVISION
442 W. WASHINGTON STREET
SUFFOLK, VA 23434-5237
PREPARED BY:
Michael Baker International, Inc.
272 Bendix Road, Suite 400
Virginia Beach, VA 23452-1367
APRIL 2026

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TABLE OF CONTENTS
Table of Contents ..................................................................................................................................... 1 - 3
Section A (Submit with Bid)
Invitation for Bids .................................................................................................................................... 7 - 9
Additional Instructions ......................................................................................................................... 11 - 15
Contract Terms and Conditions ........................................................................................................... 17 - 22
Bid Form .............................................................................................................................................. 23 - 26
Anticollusion / Nondiscrimination / Drug Free Workplace Clauses........................................................... 27
Proof of Authority to Transact Business in Virginia .................................................................................. 29
Exceptions Page .......................................................................................................................................... 31
Bid Bond .............................................................................................................................................. 33 - 34
Section B (Successful Bidder Submits)
Insurance Requirements ...................................................................................................................... 37 - 38
Performance Bond ............................................................................................................................... 39 - 40
Labor and Material Payment Bond ...................................................................................................... 41 - 43
Contract ................................................................................................................................................ 45 - 48
Section C
General Conditions ............................................................................................................................. 51 - 73
Work within the Right of Way Permit Application Forms ................................................................. 75 - 86
Right of Way Permit Application for Utility Work Form
Right of Way Street, Lane, Sidewalk Closure Permit Application Form
Work Within the Right of Way Surety Form
City of Suffolk Change Order Form .......................................................................................................... 89
Certificate of Substantial Completion ........................................................................................................ 91
Certificate of Final Completion ................................................................................................................. 93
Technical Specifications
Division 1 - General Requirements
Summary of Work ...................................................................................................... 01110-1 - 01110-4
Measurement and Payment Procedures .................................................................... 01200-1 - 01200-12
Project Meetings ......................................................................................................... 01310-1 - 01310-2
Submittals ................................................................................................................... 01330-1 - 01330-7
Regulatory Requirements ........................................................................................... 01410-1 - 01410-3
References .................................................................................................................. 01420-1 - 01420-3
Quality Control ........................................................................................................... 01450-1 - 01450-3
Construction Facilities and Temporary Controls........................................................ 01500-1 - 01500-7
IFB #26037-AG Page 1

Technical Specifications (continued)
Division 1 - General Requirements (continued)
Traffic Regulation ...................................................................................................... 01570-1 - 01570-3
Materials and Equipment ............................................................................................ 01600-1 - 01600-3
Field Engineering ....................................................................................................... 01720-1 - 01720-2
Cutting and Patching .................................................................................................. 01730-1 - 01730-2
Closeout Procedures ................................................................................................... 01770-1 - 01770-4
Division 2 - Site Construction
Excavation Support Systems ...................................................................................... 02260-1 - 02260-3
Excavating, Backfilling and Compacting ................................................................ 02315-1 - 02315-12
Erosion and Sediment Control.................................................................................... 02370-1 - 02370-4
Ductile Iron Pipe (DIP) Water Main and Appurtenances ......................................... 02510-1 - 02510-18
Thrust Restraints ......................................................................................................... 02512-1 - 02512-2
Disinfection of Water Distribution Systems ............................................................... 02513-1 - 02513-5
Leakage Testing ......................................................................................................... 02514-1 - 02514-3
Paving and Surfacing .................................................................................................. 02700-1 - 02700-5
CCTV Inspection of Pipelines .................................................................................... 02761-1 - 02761-6
Contaminated Soils and Groundwater Remediation .................................................. 02810-1 - 02810-6
Lawns and Grasses ..................................................................................................... 02920-1 - 02920-3
Division 3 - Concrete
Concrete Reinforcement ............................................................................................. 03200-1 - 03200-3
Cast-In-Place Concrete ............................................................................................. 03300-1 - 03300-15
Division 4 - NOT USED
Division 5 - Metals
Metal Fabrications ...................................................................................................... 05500-1 - 05500-2
Divisions 6 through 16, inclusive - NOT USED
Appendices
Appendix A - Additional City of Suffolk Forms
* Land Disturbance Permit Application Form
* Pressure Test Form
* Utility Field Change Request Form
Appendix B - Issued Permits and Approvals
* Virginia Department of Health, Waterworks Construction Permit
Appendix C - Report of Subsurface Exploration and Geotechnical Engineering Report
Appendix D - Stormwater Pollution Prevention Plan (SWPPP)
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Drawings
Schedule of Drawings ................................................................................................ 1 through 15, inclusive
Drawing No. Sheet No. Sheet Title
1 G1.01 Cover Sheet
2 G1.02 Index, Legend & Abbreviations
3 G1.03 General Notes & City of Suffolk Standard Notes
4 G2.01 Existing Topographic Survey
5 G2.02 Existing Topographic Survey
6 C1.01 Cedar Lake Dr. Plan & Profile Sta. 10+00 to 15+50
7 C1.02 Cedar Lake Dr. Plan & Profile Sta. 15+50 to 19+52
8 C2.01 Timberlake Dr. Plan & Profile Sta. 10+00 to 14+36
9 C3.01 Fernwood Ct. Plan & Profile Sta. 10+00 to 11+74
10 C4.01 Water Main Abandonment Plan
11 D1.01 Details
12 D1.02 Details
13 ES.01 Erosion & Sediment Control Notes & Details
14 TC.01 Traffic Control
15 TC.02 Traffic Control
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Section A
(Submit with Bid)
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INVITATION FOR BIDS
City of Suffolk
IFB#26037-AG
April 13, 2026
Purchasing Division
442 West Washington Street, Room 1086
Suffolk, VA 23434-5237
Phone: (757) 514-7520/ Fax: (757) 514-7524
https://www.suffolkva.us/Bids.aspx?CatID=17
Cedar Lake Water System Improvements
Sealed bids subject to the conditions and instructions contained herein, will be received at the office of the
Purchasing Agent listed above, until the time and date shown below (local prevailing time), for furnishing
the items or services described in the bid.
SCOPE OF WORK - This project consists of providing all labor, materials, equipment, tools, and other
required incidentals and ancillary items as required to construct, complete and in-place, approximately: 9
linear feet of 12-inch, 1,570 linear feet of 8-inch and 4-inch diameter ductile iron water main; associated
appurtenances; and, interconnections. Appurtenant work includes installation of: fittings; joint restraints;
air release; connections to the existing system; demolition and abandonment of the existing pipelines; site
restoration; and, other miscellaneous items as required in order to complete the Work, as specified in the
Contract Documents. Erosion and sediment control as well as any temporary traffic control for site
ingress/egress is included in the Project Scope.
Bid Due: 3:00 p.m., May 13, 2026
Amy Gardner
Contract Officer:
Amy Gardner, NIGP-CPP, CPPB, Senior Buyer, agardner@suffolkva.us
The Senior Buyer, Amy Gardner, is the Contract Officer for the City of Suffolk with respect to this IFB.
All questions and/or comments should be directed to her at this email address: agardner@suffolkva.us. The
respondents to this IFB shall not contact, either directly or indirectly, any other employee or agent of the
City regarding this IFB. Any such unauthorized contact may disqualify the bidder from the procurement.
**AN ORIGINAL SECTION "A" IS REQUIRED AS SUBMITTAL**
Firm Name:
Address:
City / State / Zip:
Telephone: FAX No.:
E-mail:
Print Name: Title:
Signature: Date:
(This form must be signed. All signatures must be original and not photocopies.)
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In compliance with this Invitation for Bid, and subject to all the conditions thereof, the bidder offers, if this
bid is accepted within ninety days (90) consecutive calendar days from the date of the notice to proceed, to
furnish any or all of the items and/or services upon which prices are quoted, at the price set opposite each
item, to be delivered at the time and place specified herein. The bidder signing above certifies he/she has
read, understands, and agrees to all terms, conditions, and requirements of this bid, and is authorized to
contract on behalf of firm named on the previous page.
BID DOCUMENTS
Bidders are encouraged to obtain ALL Bid Documents from the City of Suffolk Purchasing "Bid Board"
which can be directly accessed at https://www.suffolkva.us/Bids.aspx?CatID=17.
If required, Bid Documents in paper format may be obtained from the office of Michael Baker International,
Inc., 272 Bendix Road, Suite 400, Virginia Beach, VA 23452, (757) 463-8770, and will only be issued as
complete sets, for a non-refundable printing fee of $45.00 per set. Firms requesting shipment of Bid
Documents shall also include a non-refundable shipping and handling fee of $20.00 per set, unless the
requesting firm has provided a valid FedEx or UPS Account Number for direct recipient billing. Payment
will be accepted in the form of cash or check made payable to "Michael Baker International, Inc.". Credit
cards and digital payments will not be accepted, nor will separate invoices be issued.
PRE-BID CONFERENCE
A NON-MANDATORY pre-bid conference will be held on April 29, 2026, at 10:00 a.m., City of
Suffolk Department of Public Utilities Operations Center, located at 272 Benton Road in Suffolk, VA.
There will be no formal site visit following the meeting.
BID QUESTIONS
Questions concerning this project must be in writing and addressed to the Contract Officer stated herein;
and, must be received no later than five (5) business days preceding the date that the bids are accepted.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted. Public opening of the
bids will be held at 3:00 p.m., May 13, 2026 (local prevailing time) at City Hall, Conference Room #3,
located at 442 W. Washington, Street, Suffolk, Virginia 23434. BIDS MUST BE SUBMITTED TO THE
PURCHASING DEPARTMENT, ROOM 1086, PRIOR TO THE 3:00 P.M. BID OPENING.
LIQUIDATED DAMAGES
The contract resulting from this IFB will contain the following language:
If said work is not Substantially Complete within 210 consecutive calendar days as stated in the Notice to
Proceed, the Contractor shall be liable and hereby agrees to pay to the Owner as liquidated damages, and
not as a penalty, the amount of five hundred dollars ($500.00) per calendar day for each and every part
of a day thereafter that said work is not Substantially Complete.
If said work is not fully completed within 30 consecutive calendar days after the date of Substantial
Completion as stated in the Notice to Proceed, the Contractor shall be liable and hereby agrees to pay to the
Owner as liquidated damages, and not as a penalty, the amount of two hundred fifty dollars ($250.00) per
calendar day for each and every part of a day thereafter that said work remains incomplete.
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