CDL Driving Simulator Bid B26-0009

Agency:	Oswego Boces
State:	New York
Type of Government:	State & Local
NAICS Category:	333318 - Other Commercial and Service Industry Machinery Manufacturing
Posted Date:	Feb 3, 2026
Due Date:	Mar 16, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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A Board of Cooperative Educational Services

179 County Route 64, Mexico, NY 13114

Phone: (315) 963-4253 | Fax: (315) 908-3952

www.CiTiboces.org

www.CiTiboces.org/CooperativePurchasing

NOTICE TO BIDDERS – INVITATION TO BID

Specifications and Instructions for the Purchase of:

CDL Driving Simulator

B26-0009

Bid Response Date: Monday, March 16, 2026 at 2:00 p.m.

The Center for Instruction, Technology & Innovation (CiTi) is seeking bids for a one-time

purchase of one (1) driving simulator for its commercial driver training programs.

Business Name:

Contact Person’s Name:

Address:

Phone Number:

Email Address:

Tax ID Number:

Amy Rhinehart, School Purchasing Officer/Contract Developer

CiTi Business Office

179 County Route 64

Mexico, NY 13114

Phone: (315) 963-4253

Email: purchasing@CiTiboces.org

Center for Instruction, Technology & Innovation (CiTi)

CDL Driving Simulator, B26-0009 (RE-BID)

Page 1

INTRODUCTION:

The Center for Instruction, Technology & Innovation (CiTi) is seeking bids for the purchase of

one (1) immersion-based commercial driving simulator to be utilized by the school’s Adult

Education Commercial Driver Training Programs.

Instructions and Special Conditions for the Submission of Responses

1. Bid proposals for the furnishing and delivery of the simulator as requested and as set forth in these

specifications prepared by the CiTi are sought at this time.

2. Copies of the specifications may be obtained by contacting Amy Rhinehart, School Purchasing Officer at

the Business Office of the CiTi, 179 County Route 64, Mexico, New York 13114, by calling (315) 963-4253

or emailing: purchasing@CiTiboces.org

3. Bid opportunities are available electronically at www.CiTiboces.org/cooperativepurchasing. Specifications

can also be found online at BidNet Direct: https://shorturl.at/zNcLe

4. ALL questions with regard to this bid must be submitted in writing. Please email the questionnaire form

that is attached as part of this solicitation document (EXHIBIT A) to the attention of Cooperative

Purchasing Officer at: purchasing@CiTiboces.org

 No questions will be entertained by any other means.

 All questions must be submitted by 2:00p.m. on Friday, February 27, 2026. Questions

received after this date and time may not be addressed.

Sealed bid AND electronic bid submissions will be accepted

5. SEALED BIDs must be received via mail, postal or shipping carrier at: CiTi, 179 County Route 64, Mexico,

NY 13114 until, but not later than 2:00 p.m. on March 16, 2026. Sealed bid envelopes can also be hand-

delivered to CiTi’s Receiving Department (Green Steel Building at the end of the CiTi Campus Driveway in

Mexico). CiTi’s Receiving Department is open Monday – Friday 8:00 a.m. to 3:00 p.m.

6. ELECTRONIC BIDs must be submitted via BidNet Direct no later than 2:00 p.m. on March 16, 2026. This is

the ONLY manner in which electronic submissions will be accepted. Emailed or faxed responses are not

acceptable.

7. A public bid opening will take place on March 16, 2026 at 2:01 p.m.

8. In the event that the CiTi Business Office is closed due to unforeseen circumstances, the bid response

date will be extended to the next business day that CiTi is open for business. The time of day will remain

2:00 p.m.

9. All public bid openings hosted by CiTi are made available virtually via the Zoom platform. Bidders and

members of the public can join the live bid opening virtually by sending an email request in advance of

the opening date and time to: purchasing@citiboces.org. Bidders and members of the public who wish to

join the bid opening in-person must follow all visitor policy guidelines when present on CiTi property.

Center for Instruction, Technology & Innovation (CiTi)

CDL Driving Simulator, B26-0009 (RE-BID)

Page 2

10. For Sealed Bid Submissions: Bidders must supply signed hard copies of their completed bid documents

and their proposal in a sealed envelope marked with the name of the bidder and the bid number on the

front of the envelope to the address listed in the manner specified within the bid documents.

11. All express envelopes must be clearly marked with the words “Sealed Bid Enclosed” on the front of the

outside envelope. This is important in assuring that the bid is delivered properly. The sealed bid envelope

must be included in the express envelope.

12. For Electronic Bid Submissions: Bidders must supply a signed photocopy of the completed bid

documents and their proposal via BidNet Direct.

13. A bid proposal as presented shall remain valid for a minimum period of sixty (60) days from the date of

bid opening.

14. The following three (3) forms are included herein and form a part of this bid:

 Bid Proposal Certifications (Non-Collusion Bidding Certification and Conflict of Interest Certification).

 Iran Divestment Act Certificate of Compliance.

 General Acknowledgement

Failure to fully execute these three (3) statements will constitute grounds for rejection of a bid

submission.

15. CiTi reserves the right to waive any informality or irregularities on bids received.

16. During the evaluation process, CiTi reserves the right, where it may serve CiTi’s best interest, to request

additional information or clarifications from proposers, or to allow corrections of errors or omissions.

Any such information given, either orally or in writing, is not given in confidence and may be used, or

disclosed to others, for any purpose at any time without obligation or compensation and without liability

of any kind whatsoever.

17. At CiTi’s discretion, companies submitting proposals may be requested to make oral presentations as

part of the evaluation process at a time determined by CiTi.

18. CiTi reserves the right to retain all bid proposals submitted and to use any ideas in a proposal regardless

of whether that proposal is selected. Submission of a proposal indicates acceptance by the company of

the conditions contained in this solicitation, unless any and all such exceptions are clearly and specifically

noted in the bid proposal submitted and confirmed in the contract between CiTi and awarded company.

19. CiTi reserves the right to reject any or all bid proposals and to re-advertise.

20. There is no expressed or implied obligation for CiTi to reimburse responding companies or individuals for

any expenses incurred in preparing bid proposals in response to this request.

Failure to adhere to these instructions and special conditions will constitute grounds for rejection of the bid.

Center for Instruction, Technology & Innovation (CiTi)

CDL Driving Simulator, B26-0009 (RE-BID)

Page 3

BID SCHEDULE

The anticipated schedule with respect to this BID is as follows:

Bid Issued:

February 3, 2026

Bid Questions Due:

Friday, February 27, 2026 by 2:00 p.m.

Questions regarding this bid should be emailed to Amy Rhinehart, School Purchasing Officer, at

purchasing@citiboces.org, using the form provided.

Response to Questions:

Monday, March 2, 2026 by 2:00 p.m.

Responses to questions will be answered in the form of an addendum and posted on CiTi’s public

website (www.citiboces.org/cooperativepurchasing) and on www.bidnetdirect.com

Bid Responses Due:

Monday, March 16, 2026 at 2:00 p.m.

Anticipated Board of Education Award: Wednesday, May 13, 2026

Anticipated Contract Term:

Onetime purchase on/after May 18, 2026

Please Note: CiTi reserves the right to revise these dates.

Center for Instruction, Technology & Innovation (CiTi)

CDL Driving Simulator, B26-0009 (RE-BID)

Page 4

SPECIFICATIONS AND SCOPE

CiTi is seeking to purchase one (1) immersion-based fully shrouded commercial driving simulator to be

utilized by the school’s Adult Education Commercial Driving Training Programs.

The following are a list of the specifications and mandatory requirements for the simulator that CiTi is

seeking to purchase. The specifications have been identified to create a standard for which to submit a

response. Please keep these specifications in mind when submitting a response.

Proposers offering a simulator and related services most aligned with these specifications will be scored

the highest. See ‘EVALUATION PROCEDURES’ for more information.

 Fully shrouded, realistic, open cab experience with three (3) display screens

 Lifelike instrument cluster and ignition switches, turn signals, wipers

 Air ride seat with seat belt

 Cab pedals (accelerator, brake and clutch) and shifter

 Realistic steering

 Full motion experience with realistic sounds and vibrations

 Air brake experience and air brake tests system

 Multi-geared manual transmission

 Multi-vehicle options (semi-trailer, dump truck, garbage truck, concrete truck, school bus)

 Pre-loaded commercial trucking scenarios

 Ability to create customized driving scenarios

 Multiple location settings (rural, urban, loading dock, highway)

 Challenging weather scenarios, obstacles, and malfunctions

 Adjustable and progressively challenging driving experience

 Assessment and evaluation reporting tools

 Instructor workstation and controls

 Reaction testing

 Collision detection

 Recording and replay abilities

 Data and reporting ability

 Growth and expansion – ability to networking an additional simulator or simulators in the future

Center for Instruction, Technology & Innovation (CiTi)

CDL Driving Simulator, B26-0009 (RE-BID)

Page 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title	Response Date	Contract Period	Bid Packet	Addendum
CDL Driving Simulator Bid B26-0009	Monday, March 16, 2026 at 2:00 p.m.	one-time purchase on/after May 18, 2026	B26-0009 Bid Packet

CDL Driving Simulator Bid B26-0009

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