CDBG Hale Acres Waterline Phase III

C D
ONTRACT OCUMENTS
and
F
O
S
PECIFICATIONS
R
V
for
I
E
W
CDBG H A W
ALE CRES ATER
I
N
L R - P III
INE EPLACEMENT HASE
G
P
for
U
R
The City of Owasso
P
Owasso, Oklahoma
O
S
E
S
March 2026
O
N
L
Set No. _____Y_

MANDATORY
F
PREBID MEETING
O
R
AT
V
I
E
OWASSO CITY HALL
W
I
N
200 SOUTH MAIN
G
OWASSOP, OKLAHOMA
U
R
P
O
S
TIME: 2:00pm
E
S
DATE: April 2, 2026
O
MEETING SHALL BE FOR ALL QUESTIONS N
CONCERNING THE PROJECT.
L
Y
THE ONLY BIDS HONORED AT THE BID OPENING WILL BE FROM
THOSE BIDDERS HAVING A REPRESENTATIVE PRESENT AT THE
PREBID MEETING.

TABLE OF CONTENTS
FSECTION TITLE PAGES
O
00100 Advertisement for Bids ..................................................................................3
R00110 Requirements for Bidders ..................................................................................1
0012 0 Instructions to Bidders ..................................................................................6
V
00200 Bid ......................................................................................................................6
I
00210 Bid Bond ............................................................................................................2
E
00220 Bid Affidavits.....................................................................................................2
W
00230 Statement of Bidder's Qualifications .................................................................2
I
00240 Certificate of Non-Discrimination .....................................................................1
N
00300 Agreement ........................................................................................................15
G
00410 Performance Bond .............................................................................................3
00420 Maintenance Bond .............................................................................................2
P
00430 Statutory Payment Bond ....................................................................................1
U
00510 Notice of Award .................................................................................................1
R
00520 Notice to Proceed ...............................................................................................1
P
00600 Change Order .....................................................................................................1
O
00700 General Conditions ..........................................................................................26
00800 Project Specifications.......................................S..................................................1
00900 Special Provisions ...................................................E...........................................4
S
HUD Requirements
O
Federal Labor Standards Provisions for Construction Contracts
N
Equal Opportunity Provisions Attachment
I.Executive Order 11246 (Contacts/Subcontracts Over $10,000.00) L
II.Certification of Non-Segregated Facilities (Over $10,000.00)
Y
III.Civil Rights Action of 1964
IV.Section 109 of The Housing and Community Development Act of 1974
VI.Section 504 disabled (if $2,500 or over) - Affirmative Action for Disabled Workers.
VII.Age Discrimination Act of 1975
VIII.Section 402, Veterans of the Vietnam Era (if $10,000 or over) Affirmative Action for

Disabled Veterans - and Veterans of the Vietnam Era
SAM - System for Award Management
F
Section 3 of the Housing and Urban Development Act of 1968, as amended
O
Build America, Buy America (BABA) Act, 41 USC 8301
R
Wage Determination Rates
V
2200 City of Owasso Construction Standards - Water Systems ..............................30
I
E
Construction Plans .........................................................................................................................20
W
I
N
G
P
U
R
P
O
S
E
S
O
N
L
Y

SECTION 00100
ADVERTISEMENT FOR BID
FThe City of Owasso is accepting Sealed Bids for the CDBG Hale Acres Water Line Replacement
Phase III at Public Works, 10102 E 116th St N, Owasso, Oklahoma 74055, until 2:00pm
O
April 9, 2026, then publicly opened and read aloud. A Mandatory Pre-bid meeting will be held
at 2:00pm, April 2, 2026 to address bid requirements and questions.
R
CDBG FEDERALLY ASSISTED FUNDING PUBLIC CONSTRUCTION PROJECT
V
All BIDDERS must be aware that BIDS prepared and submitted for all work specified in the
I
Contract Documents must comply fully with the provisions contained in the following:
E
- Wage and Hour provisions contained in the Bacon-Davis Act
- Title VI of thWe Civil Rights Act of 1964
Section 3, Housing and Urban Development Act of 1968, as amended; 12 U.S.C. 1701U, which
requires that, to thIe greatest extent feasible, opportunities for training and
N
employment be given lower-income residents of the project area and contracts for work in
substantial part by persons residing in the area of the project
G
- Section 504 of the Rehabilitation Act of 1973, as amended
- Section 109, Housing and Community Development Act of 1974, as amended
- Section 402, Veterans of Vietnam EPra (if $10,000 or over)
- Bonding and Insurance Requirements:
U
- A bond or irrevocable letter of credit
- Public liability and workers' compensation insRurance during construction in reasonable amounts
- Oklahoma and U. S. Government laws require that all U. S. employers ensure that all employees,
P
regardless of citizenship or national origin, are allowed to work in the United States
- Build America, Buy America (BABA) Act, 41 USC 8301- BOuild America, Buy America Act (BABA) -
Enacted in the Infrastructure Investment and Jobs Act requires all IRON AND STEEL used in
federally assisted infrastructure projects costing over $250,00S0.00 must be produced in the
United States. *CDBG State Program Note - HUD established a BAP Phased
E
Implementation Waiver for its programs based on the date when funds were obligated to the
state. Iron and Steel, effective 2023; Specifically Listed Construction materials added 2024; Not
S
Listed Construction Materials and Manufactured Products add 2025.
- System for Award Management (SAM) registration and a Unique Identity ID n umber is required
O
Viewing documents may be examined at Owasso City Hall or www.cityofowasso.com/bids.aspx.
N
Free Electronic Bid documents and further information regarding the bidding process can be
obtained by contacting Krystal Amberg at 918-272-4959 or by email at
L
engineering@cityofowasso.com during regular working hours (Mon.-Thurs. 7:30 am to 5:30
pm, Fri. 7:30 am -11:30 am). Hard copies of project documents may be purchased at City Y
Hall for $35.00 each set, which is the cost of reproduction and will not be refunded.
ADVERTISEMENT FOR BIDS
00100 - Page 1 of 3

The work is generally described as follows:
CDBG FEDERALLY ASSISTED FUNDING PUBLIC CONSTRUCTION PROJECT
F
Base bid includes approximately 2,200 LF of 8 and 6" PVC waterline along with miscellaneous
O
fittings, re-connections to the existing water system.
R
Additive Alternate #1 includes 1.030 LF of 8 and 6" PVC waterline along with miscellaneous
fittings, re-connections to the existing water system.
V
Additive Alternate #2 includes 925 LF of 6" PVC waterline along with miscellaneous fittings, re-
I
connections to the existing water system.
E
Project will be paWrtially funded by a Community Development Block Grant and local funds.
Project is located along E. 114th Street N. from N. 106th Street North and Garnett Road.
I
Each Bid must be accomNpanied by a PROPOSAL GUARANTY payable to the CITY OF
OWASSO for Five Percent (5%) of the total amount of the BID. As soon as the BID prices have
G
been compared, the CITY OF OWASSO will return the GUARANTY to all except the three
lowest responsible BIDDERS. When the Agreement is executed, the GUARANTY of the two
remaining unsuccessful BIDDERS will be returned. The GUARANTY of the successful
P
BIDDER will not be returned until the PERFORMANCE AND MAINTENANCE AND
STATUTORY PAYMENT BONDS have bUeen executed and approved, after which it will be
returned. A certified check may be used in lieu of a PROPOSAL GUARANTY.
R
PERFORMANCE AND MAINTENANCE AND STATUTORY PAYMENT BONDS in the
P
amount of 100 percent (100%) of the Contract Price, with a corporate surety approved by the
CITY OF OWASSO, will be required for the faithful perforOmance of the contract.
Attorneys-in-Fact who sign BID, PERFORMANCE ASND MAINTENANCE AND
STATUTORY PAYMENT BONDS must file with each Bond a certified and effective dated
E
copy of their power of attorney.
S
IMPORTANT: SURETY COMPANIES EXECUTING BONDS MUST APPEAR ON THE
TREASURY DEPARTMENT'S MOST CURRENT LIST AND BE AU THORIZED TO
O
TRANSACT BUSINESS IN THE STATE WHERE THE PROJECT IS LOCATED.
N
All BIDS must be made on the required BID form. ALL blank spaces for BID prices must be
filled in, in ink or typewritten, and BID form must be fully completed and executed when
L
submitted. BIDS carrying riders, alterations of construction time or qualifications which modify
Y
the amount of the BID as submitted can be rejected as irregular. BIDDER must fill out the BID
form and other required documents for the bid opening.
The CITY OF OWASSO may waive any informalities or minor defects or reject any and all
BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS
or authorized postponement thereof. Any BID received after the time and date specified shall
not be considered. No BIDDER may withdraw a BID within thirty (30) calendar days following
ADVERTISEMENT FOR BIDS
00100 - Page 2 of 3

the actual date of the opening thereof. Should there be reasons why the contract cannot be
awarded within the specified period, the time may be extended by mutual agreement between the
CITY OF OWASSO and the BIDDER.
F
BIDDERS shall submit a completed "Statement of Bidder's Qualification", Section 00230, at the
O
time of the BID submittal. All forms are included. BIDDERS are only required to submit all
subsections of Section 00200 (See Section 00110: Requirements for Bidders) at the time of
R
opening.
ViewinVg Documents may be examined at www.cityofowasso.com. Click on the "Government"
tab and go to "Bid Opportunities". If interested in bidding the project and downloading an
I
"official" bid set, please contact Krystal Amberg, Contract Administrator, at 918-272-4959 (or
E
via email engineering@cityofowasso.com) during regular working hours (Mon.-Thurs. 7:30 am
to 5:30 pm, Fri. 7:W30 am -11:30 am) in order to submit bidder information to gain access to the
bid documents. Hard copies of the Contract Documents may be purchased at Owasso City Hall
upon payment of ThirtyI-five Dollars ($35.00) for each set, which is the cost of reproduction
and will not be refunded. N
G
CITY OF OWASSO
Krystal Amberg, Contract Administrator
P
U
R
P
O
S
E
S
O
N
L
Y
ADVERTISEMENT FOR BIDS
00100 - Page 3 of 3

SECTION 00110
REQUIREMENTS FOR BIDDERS
F
O
In accordance with the State Law, the following documents must be included in each Bid
Proposal packet submitted for consideration. Failure to submit all of the items called for may
R
render the bid proposal incomplete, thus eliminating the bidder from further consideration.
Requ ired documents are:
V
I
1. Bid - Section 00200
E
2. PWroposal Guaranty in the amount of five percent (5%) of the total bid -
Section - 00210
I
3. Bid AffidaNvits - Section 00220
G
4. Statement of Bidder's Qualifications - Section 00230
5. Certificate of Non-Discrimination - Section 00240
P
6. System for Award ManagemUent (SAM) registration and Unique Identity
Number
R
7. Contractor Section 3 Plan
P
8. Build America, Buy America (BABA) AcOt
S
E
S
O
N
L
Y
REQUIREMENTS FOR BIDDERS
00110 - Page 1 of 1

SECTION 00120
INSTRUCTIONS TO BIDDERS
F
O
1. DEFINED TERMS
R
Terms used in these Instructions to Bidders, which are defined in the Standard General
Cond itions of the Construction Contract, have the meanings assigned to them in the General
ConditVions. The term "Successful Bidder" means the lowest, qualified, responsible Bidder to
whom Owner (on the basis of Owner's evaluation as hereinafter provided) makes an award.
I
E
2. COPIES OF THE BIDDING DOCUMENTS
W
2.1 Watermarked review sets are available at www.cityofowasso.com. Click on the
"GovernmentI" tab and go to "Bid Opportunities." A set of bid documents and plans
are available forN viewing at Owasso City Hall, 200 S Main, Owasso, OK 74055.
G
2.2 Official bid sets are available by contacting Krystal Amberg at 918-272-4959 or by
email at engineering@cityofowasso.com during regular working hours (Mon.-Thurs.
7:30 am to 5:30 pm, Fri. 7:30 am -11:30 am).
P
2.3 Incomplete subsections of SectUion 00200 in the bidding documents will not be
accepted. Bid form will be issued as an Excel spreadsheet that can be completed by
R
the bidder. Final hard copy of the bid form must be printed and submitted with the
rest of the required documents.
P
2.4 Owner, in making copies of bidding documentsO available on the above terms, does so
only for the purpose of obtaining Bids on the work and does not confer a license or
grant for any other use. S
E
3. QUALIFICATIONS OF BIDDERS
S
3.1 Bidders shall complete "Statement of Bidder's Qualifications" - Section 00230 of
these specifications, and submit with their bid proposal.
O
3.2 Bidders shall complete the and SAM Registrations and Unique Identity Number, and
N
submit with their bid proposal.
L
3.3 A mandatory pre-bid conference will be held for this project as advertised. Failure to
Y
attend the mandatory pre-bid conference will disqualify the bidder from bidding on
this project.
4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
4.1 Before submitting bid, each Bidder must: (a) Examine the Contract Documents
thoroughly; (b) Visit the site to familiarize himself/herself with local conditions that
INSTRUCTIONS TO BIDDERS
00120 - Page 1 of 6

may in any manner affect cost, progress or performance of the work; (c) Familiarize
himself/herself with federal, state and local laws, ordinances, rules and regulations
that may in any manner affect cost, progress, or performance of the Work; and (d)
F Study and carefully correlate Bidder's observations with the Contract Documents.
O
4.2 Before submitting a bid, each Bidder may, at Bidder's own expense, make such
additional investigations and tests as the Bidder may deem necessary to determine the
R
Bid for performance of work in accordance with the time, price and other terms and
conditions of the Contract Documents.
V
4.3 Copies of documents pertaining to exploration and tests of subsurface conditions at
I
the site, used by the Engineer or Consultant in preparing the Contract Documents, are
E
available upon written request to the Engineer. The Bidder shall be held solely
responsWible for any interpretation or conclusion drawn from this technical data.
4.4 The submissiIon of a Bid will constitute an incontrovertible representation by the
Bidder that he/sNhe has complied with every requirement and the Contract Documents
are sufficient in scope and detail to indicate and convey understanding of all terms
G
and conditions for performance of the Work. No conditional bids are to be
accepted.
P
5. INTERPRETATIONS
U
5.1 All questions about the meaning or intent of the Contract Documents shall be
R
submitted to Krystal Amberg, Contract Administrator, by
email engineering@cityofowasso.com by 11:30am on April 3, 2026. Replies
P
will be issued by Addenda posted to the city website and delivered, no later than
two days before the bid opening date, to all pOarties recorded by Owner on the plan
holder's list.
5.2 Only questions answered by formal written AddendaS will be binding. Oral and other
interpretations or clarifications will be without legal effect.
E
5.3 Each Bidder shall be responsible for determining that (s)he has received all Addenda
S
issued.
O
6. PROPOSAL SECURITY
N
6.1 Proposal Guaranty shall be made payable to Owner in an amount of five percent (5%)
of the Bidder's maximum Bid price and in the form of a certified or bank check or a
L
Bid Bond (the form in Section 00210 of these documents or the bond form issued
Y
by your Surety) issued by a Surety meeting the requirements of the General
Conditions.
6.2 The Proposal Guaranty of the successful bidder will be retained until such Bidder has
executed the Agreement and furnished the required Bonds, whereupon it will be
returned. If the successful Bidder fails to execute and deliver the Agreement and
furnish the required Bonds within ten (10) days of the Notice of Award, Owner may
INSTRUCTIONS TO BIDDERS
00120 - Page 2 of 6