CCTA Bus Tires Lease (5 Years Fixed Price)

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
Posted Date:	Feb 2, 2024
Due Date:	Mar 5, 2024
Solicitation No:	Reference number: 97581-002.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Central County Transportation Authority

Purchasing Division

241 W. South Street

Kalamazoo, MI 49007

Phone: 269.337.8020

www.kmetro.com

REQUEST FOR PROPOSAL (RFP)

The Central County Transportation Authority (CCTA) is soliciting sealed proposals for:

Project Name: Bus Tire Lease (5 Years Fixed Price)

Proposal Reference #: 97581-002.0

RFP ISSUE DATE: February 2, 2024

PROPOSAL DUE/OPENING DATE: March 5, 2024 @ 3:00 p.m. Local Time

Facsimile Proposals Will Not Be Accepted.

MAILING ADDRESS & INSTRUCTIONS

Mail to:

Purchasing

c/o Central County Transportation Authority

241 W. South Street

Kalamazoo, MI 49007

Questions about this RFP should be directed to:

Department Contact: Rob Branch

Deputy Director of Fleet and Facilities at (269) 337-8235

Include on the Envelope the Project Name and Proposal Reference Number. All Envelopes Must Be Sealed.

You are invited to submit a proposal for this project. Specifications, terms, conditions and instructions for

submitting Proposals are contained herein. This Request for Proposal with all pages, documents and

attachments contained herein, or subsequently added to and made a part hereof, submitted as a fully and

properly executed proposal shall constitute the contract between the CCTA and the successful proposer when

approved and accepted on behalf of the CCTA by an authorized official or agent of the CCTA. Please review

the Proposal document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to

Proposers.

All proposers shall complete and return the Proposal and Award page(s) and submit all information requested

herein in order for a proposal to be responsive. The proposal document shall be returned in its entirety, in a

properly identified and sealed envelope to the Purchasing Division at the above address. PROPOSALS MUST

BE RECEIVED BEFORE THE DUE DATE - LATE PROPOSALS WILL NOT BE CONSIDERED.

The CCTA reserves the right to postpone the proposal opening for its own convenience.

SECTION TABLE OF CONTENT

TABLE OF CONTENTS

PAGE #

APPENDICES

Instructions to Proposers

1-2

Proposal & Award Signature Pages 3 – 16

III

Technical Specifications and

17 - 23

General Requirements

Indemnity and Insurance

24 – 25

Terms and Conditions

26 – 29

Appendix A

Appendix A-1- FTA Requirements

CCTA – REQUEST FOR PROPOSAL

Bus Tire Lease (5 Years Fixed Price)

Proposal Reference #: 97581-002.0

STATEMENT OF NO PROPOSAL

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and

return this form immediately. Your response will assist us in evaluating all responses for this

important project and to improve our proposal solicitation process.

The Purchasing Division of the CCTA wishes to keep its proposers list file up to date. If, for any

reason you cannot supply the commodity/service noted in this proposal solicitation, this form must

be completed and returned to remain on the particular proposal list for future projects of this type.

If you do not respond to this inquiry within the time set for the proposal opening date and

time noted, we will assume that you can no longer supply this commodity/service, and your

name will be removed from this proposal list.

_____

Specifications too "tight", i.e., geared toward one vendor only (explain below).

_____

Specifications are unclear (explain below).

_____

We are unable to meet specifications.

_____

Insufficient time to respond to the Request for Proposal.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

_____

We do not offer this product or service.

_____

Remove us from your proposal list for this commodity or service.

_____

Other (specify below).

REMARKS: ____________________________________________________________________

SIGNED: _________________________________ NAME_______________________________

(Type or Print)

TITLE: _______________________________ DATE: __________________________________

FIRM NAME: ____________________________________________________________________

(If any)

ADDRESS_______________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _______________________________ FAX: ___________________________________

EMAIL: _________________________________________________________________________

CCTA – REQUEST FOR PROPOSAL

Bus Tire Lease (5 Years Fixed Price)

Page 1

Proposal Reference No: 97581-002.0

SECTION I - INSTRUCTIONS TO PROPOSERS

1. EXAMINATION OF PROPOSAL DOCUMENT-Before submitting a proposal, proposers shall

carefully examine the specifications and shall fully inform themselves as to all existing conditions and

limitations. The proposer shall indicate in the proposal the sum to cover the cost of all items included on

the proposal form.

2. PREPARATION OF PROPOSAL-The proposal shall be legibly prepared in ink or typed. If a unit price

or extension already entered by the proposer on the Proposal and Award form is to be altered, it shall be

crossed out and the new unit price or extension entered above or below and initialed by the proposer with

ink. The proposal shall be legally signed, and the complete address of the proposer given thereon.

All proposals shall be tightly sealed in an envelope plainly marked SEALED PROPOSAL and identified

by project name, proposal opening date and time. Proposals opened by mistake, due to improper

identification, will be so documented and resealed. The Purchasing Division will maintain and guarantee

confidentiality of the contents until the specified opening date and time. Facsimile proposals will not be

accepted.

3. EXPLANATION TO PROPOSERS-Any binding explanation desired by a proposer regarding the

meaning or interpretation of the Request for Proposal (RFP) and attachments must be requested in writing,

at least 5 business days before the proposal opening and with sufficient time allowed for a reply to reach

all prospective proposers before the submission of their proposal. Any information given to a prospective

proposer concerning the RFP will be furnished to all prospective proposers as an amendment or addendum

to the RFP if such information would be prejudicial to uninformed proposers. Receipt of amendments or

addenda by a proposer must be acknowledged in the proposal by attachment, or by letter or fax received

before the time set for opening of proposals. Oral explanation or instructions given prior to the opening will

not be binding.

4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be considered in

evaluating proposals for award. Offered discounts of less than thirty (30) days will be taken if payment is

made within the discount period, even though not considered in evaluation of the proposal.

5. WITHDRAWAL OF PROPOSALS-Proposals may be withdrawn in person by a proposer or authorized

representative, provided their identity is made known and a receipt is signed for the proposal, but only if the

withdrawal is made prior to the exact time set for receipt of proposal. No proposal may be withdrawn for at

least ninety (90) days after proposal opening.

6. ALTERNATE PROPOSALS-Proposers are cautioned that any alternate proposal, unless specifically

requested or any changes, insertions or omissions to the terms and conditions, specifications or any other

requirement of this RFP may be considered non-responsive, and at the option of the CCTA, result in

rejection of the alternate proposal.

7. LATE PROPOSALS-Any proposal received at the office designated herein after the exact time specified

for receipt will not be considered. (Note: the CCTA reserves the right to consider proposals that have been

determined by the CCTA to be received late due to mishandling by the CCTA after receipt of the proposal

and no award has been made.)

8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall prevail.

9. PROPOSAL SUBMITTAL- Bidders can submit sealed bids in one of the following ways:

CCTA – REQUEST FOR PROPOSAL

Bus Tire Lease (5 Years Fixed Price)

Page 2

Proposal Reference No: 97581-002.0

9.1. Mail your proposal, to be received before the bid due date and time indicated in the bid

document, to the City of Kalamazoo at the following address:

City of Kalamazoo

Purchasing Division

241 West South Street

Kalamazoo, MI 49007

9.2. Deliver your proposal to City Hall In-Person before the bid due date and time indicated in the

bid document.

9.3. Deliver your proposal to the Treasurer’s Office Payment Drop Box located in the northwest

corner of City Hall (see photos below) before the bid due date and time indicated in the bid

document.

1. Open drop box located at City Hall.

2. Insert SEALED PROPOSAL here.

10. PROPOSAL TABULATIONS- The Purchasing Division makes an effort to post proposal tabulations

to the City of Kalamazoo website within 24 hours after the proposal opening date and time at:

https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the proposal

tabulation may extend beyond the 24-hour window.

CCTA – REQUEST FOR PROPOSAL

Bus Tire Lease (5 Years Fixed Price)

Page 3

Proposal Reference No: 97581-002.0

SECTION II

PROPOSAL AND AWARD

The undersigned having become thoroughly familiar with and understanding all of the proposal/contract

documents incorporated herein, agrees to provide the services as specified herein at the fixed rates

stated.

Each proposer shall specify a firm fixed tire per mile rate for furnishing bus tires over the life of the

contract. Award will be based on the lowest responsive proposal for the first five (5) years of the

contract. Cost for damaged tires shall be included in the price per tire mile. Proposals shall be

unqualified and unconditional.

Radial Tires

Year Tire Size

*Estimated

Annual Tire Miles

Base Rate

WheelsPer Mile

Fixed Annual

Rental Amount

1 B315/8012R22.5 1,600,000 x 6 x $___________ = $___________

275/70R22.5

200,000