CCSD Request Charging Carts HC-04-20-26A rev 0

Instructions & Specifications
The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting
quotes for MC-4016-EDU, CS-SL1, JAR Systems - Elevate Air USB-C Open Charging Cart, under Quote
Request Number HC-04-20-26A (RFQ). The pricing must be valid for at least 45 days.
Quotes are due no-later-than 2:00 p.m. EST on April 20, 2026, Business Office 4781 Hereford Farm
Road, Evans, GA 30809.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed
bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email
greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be
accepted on bids.
Awarded product will be "inside-delivered". Inside delivery shall include, as a minimum, delivery,
unloading and placement in a designated area inside the first floor of building. No pallet delivery.
Bid new items only. No reconditioned items.
Please read all RFQ documents carefully. It shall be the sole responsibility of the Bidder to seek clarification
from CCSD in sufficient time prior to the RFQ closing date and time to resolve any questions or
misunderstandings that may arise regarding the RFQ. Clarification or information not obtained sufficiently in
advance of the bid closing shall be deemed to have been asked and answered. For questions, please email
James.VanMeter@CCBOE.net and copy Hudson.Chandler@CCBOE.net.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed
bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email
greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be
accepted on bids.
CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax,
or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The
Federal Tax ID number for the CCSD is 58-6000217.
At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to
every person or firm responding to this solicitation.
Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be
considered non-responsive and result in disqualification of the bidder. The award from this RFQ may be made
to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD
reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever
award is deemed to be in the best interest of CCSD.
The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based
on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.

Columbia County School District
Charging Carts
HC-04-20-26A
The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or
technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions
of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may
deem necessary.
Preparation and submittal of a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or
obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFQ.
By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid
have been arrived at independently without collusion, consultation, communication, or agreement, for the
purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any
competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by
Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by
the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any
other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to
induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting
competition.
Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will
result in disqualification of your bid.
THE FOLLOWING RFQ DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.
FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF
YOUR BID.
* Business References Form (1-Page)
* Bid Inputs
* Warranty information

Columbia County School District
Charging Carts
HC-04-20-26A
qty 2 per
SCHOOL Address
location
Evans High 4550 Cox Rd., Evans,GA 30809 2
Greenbrier High 5114 Riverwood Pkwy., Evans,GA 30809 2
Grovetown High 2010 Warrior Way, Grovetown,GA 30813 2
Harlem High 1070 Appling-Harlem Rd., Harlem,GA 30814 2
Lakeside High 533 Blue Ridge Rd., Evans,GA 30809 2
CCAS 306 Ford Ave, Grovetown,GA 30813 2
CVA 6000 Columbia Rd., Grovetown GA 30813 2
Columbia Middle 2013 Raider Way, Grovetown,GA 30813 2
Evans Middle 4785 Hereford Farm Road, Evans,GA 30809 2
Greenbrier Middle 5120 Riverwood Pkwy., Evans,GA 30809 2
Grovetown Middle 5463 Harlem-Grovetown Rd., Grovetown,GA 30813 2
Harlem Middle 424 Hawes Branch Parkway, Harlem,GA 30814 2
Lakeside Middle 527 Blue Ridge Dr., Evans,GA 30809 2
Riverside Middle 1095 Fury's Ferry Rd., Evans,GA 30809 2
Stallings Island Middle 3830 Blackstone Camp Rd., Evans,GA 30809 2
Baker Place Elementary 2011 Hero Way, Grovetown,GA 30813 2
Blue Ridge Elementary 550 Blue Ridge Dr., Evans,GA 30809 2
Brookwood Elementary 455 S. Old Belair Road, Grovetown,GA 30813 2
Cedar Ridge Elementary 1000 Trudeau Trail, Grovetown,GA 30813 2
Euchee Creek Elementary 795 Louisville Road, Grovetown,GA 30813 2
Evans Elementary 618 Gibbs Road, Evans,GA 30809 2
Greenbrier Elementary 5116 Riverwood Pkwy., Evans,GA 30809 2
Grovetown Elementary 300 Ford Avenue, Grovetown,GA 30813 2
Lewiston Elementary 5426 Hereford Farm Rd., Evans,GA 30809 2
Martinez Elementary 213 Flowing Wells Road, Martinez,GA 30907 2
North Columbia Elementary 2890 Ray Owens Rd., Appling,GA 30802 2
North Harlem Elementary 360 West Trippe St., Harlem,GA 30814 2
Parkway Elementary 2660 William Few Parkway, Evans,GA 30809 2
River Ridge Elementary 4109 Mullikin Road , Evans,GA 30809 2
Riverside Elementary 4431 Hardy McManus Rd., Evans,GA 30809 2
South Columbia Elementary 325 McCormick Rd., Martinez,GA 30907 2
Stevens Creek Elementary 3780 Evans-to-Lock Rd., Martinez,GA 30907 2
Westmont Elementary 4558 Oakley Pirkle Rd., Martinez,GA 30907 2
TOTAL 66
Please provide unit price for estimated quantity of 66 units delivered to 33 locations. Product will
be "inside-delivered". Inside delivery shall include, as a minimum, delivery, unloading and
placement in a designated area inside the first floor of building. No pallet delivery. Product is MC-
4016-EDU, CS-SL1, JAR Systems - Elevate Air USB-C Open Charging Cart, Education Line - 16 Device
Bays - 16 Quick-Sense USB-C PD Charging Ports - 30W Max Output Per Port - 16 USB-C to USB-C
Coiled Cables - AC Adapter-Free Charging for Chromebooks, Tablets, Notebooks up to 65W.

Business References Form
Company Name: _________________________________________________________________
Authorized Signature: _____________________________________________________________
Title: _________________________________ Date: ____________________________________
Number of years Company has operated under present name:
References For Similar Goods and/or Services And Approximate Size:
Company or Business Name Address Email address/Contact/Telephone Number
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_____________________________________________________________________________________
Bid responses that are incomplete or contain less than three (3) business references may not be considered for
award.