2027 CCLIP Pavement Improvements (K254)

K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
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ADVERTISEMENT FOR BIDS
Project No.: 257029-003
KDOT Project No.: 008 U-2602-01
Owner: City of El Dorado
Address: 226 N Vine St., El Dorado, KS 67042
Bids for the construction of K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP will be
received at the office of City of El Dorado located at 226 N. Vine, El Dorado, Kansas July 23,
2026 at 1:30PM local time. At that time the Bids will be publicly privately opened and read.
Description of Project: Pavement surfacing improvements to K254 / Central Avenue from Boyer
Road to Haverhill Road. This includes 40,899 S.Y. of HMA Ultrathin Bonded Overlay and
pavement marking.
The Bidding Documents consisting of the drawings and project manual may be examined and
obtained from the City of El Dorado.
Neither Owner nor Engineer will be responsible for Bidding Documents, including addenda, if
any, obtained from sources other than the City of El Dorado.
Bidders on this work will be required to comply with the President's Executive Order No. 11246.
Requirements for bidders and contractors under this order are explained in the specifications.
Owner's Representative Date
END OF SECTION
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
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INSTRUCTIONS TO BIDDERS
PART 1 - GENERAL
1.1 DEFINED TERMS
A. Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions
to Bidders have the meanings indicated below:
1. Issuing Office - The office from which the Bidding Documents are to be issued,
and which registers plan holders.
1.2 BIDDING DOCUMENTS
A. Bidder shall obtain a complete set of Bidding Requirements and proposed Contract
Documents (together, the Bidding Documents). See the Agreement for a list of the
Contract Documents. It is Bidder's responsibility to determine that it is using a
complete set of documents in the preparation of a Bid. Bidder assumes sole
responsibility for errors or misinterpretations resulting from the use of incomplete
documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
B. Bidding Documents are made available for the sole purpose of obtaining Bids for
completion of the Project and permission to download or distribution of the Bidding
Documents does not confer a license or grant permission or authorization for any other
use. Authorization to download documents, or other distribution, includes the right for
plan holders to print documents solely for their use, and the use of their prospective
Subcontractors and Suppliers, provided the plan holder pays all costs associated with
printing or reproduction. Printed documents may not be re-sold under any
circumstances.
C. Electronic Documents
1. When the Bidding Requirements indicate that electronic (digital) copies of the
Bidding Documents are available, such documents will be made available to the
Bidders as Electronic Documents in the manner specified.
a. Bidding Documents will be provided in Adobe PDF (Portable Document
Format) (.pdf) that is readable by Adobe Acrobat Reader. Because the Owner
and Engineer cannot totally control the transmission and receipt of Electronic
Documents nor the Contractor's means of reproduction of such documents,
the Owner and Engineer cannot and do not guarantee that Electronic
Documents and reproductions prepared from those versions are identical in
every manner to the paper copies.
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
2. Unless otherwise stated in the Bidding Documents, the Bidder may use and rely
upon complete sets of Electronic Documents of the Bidding Documents, described
in Paragraph 2.06.A above. However, Bidder assumes all risks associated with
differences arising from transmission/receipt of Electronic Documents versions of
Bidding Documents and reproductions prepared from those versions.
1.3 QUALIFICATIONS OF BIDDERS
A. Bidder is to submit the following information with its Bid to demonstrate Bidder's
qualifications to perform the Work.
1. Supplement to Bid Form.
B. To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid
and within 5 days of Owner's request, Bidder must submit the following information.
1. Written evidence establishing its qualifications such as financial data, previous
experience, and present commitments.
2. A written statement that Bidder is authorized to do business in the state where the
Project is located, or a written certification that Bidder will obtain such authority
prior to the Effective Date of the Contract.
3. Bidder's state or other contractor license number, if applicable.
4. Subcontractor and Supplier qualification information.
5. Other required information regarding qualifications.
C. A Bidder's failure to submit required qualification information within the times
indicated may disqualify Bidder from receiving an award of the Contract.
D. No requirement in this Article 3 to submit information will prejudice the right of Owner
to seek additional pertinent information regarding Bidder's qualifications.
1.4 PRE-BID CONFERENCE
A. A pre-bid conference will not be conducted for this Project.
1.5 SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF
SITE; OWNER'S SAFETY PROGRAM; OTHER WORK AT THE SITE
A. Site and Other Areas
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
1. The Site is identified in the Bidding Documents. By definition, the Site includes
rights-of-way, easements, and other lands furnished by Owner for the use of the
Contractor. Any additional lands required for temporary construction facilities,
construction equipment, or storage of materials and equipment, and any access
needed for such additional lands, are to be obtained and paid for by Contractor.
B. Existing Site Conditions
1. Subsurface and Physical Conditions; Hazardous Environmental Conditions
a. The Supplementary Conditions identify the following regarding existing
conditions at or adjacent to the Site:
i. Those reports of explorations and tests of subsurface conditions at or
adjacent to the Site that contain Technical Data.
ii. Those drawings known to Owner of existing physical conditions at or
adjacent to the Site, including those drawings depicting existing surface
or subsurface structures at or adjacent to the Site (except Underground
Facilities), that contain Technical Data.
iii. Reports and drawings known to Owner relating to Hazardous
Environmental Conditions that have been identified at or adjacent to the
Site.
iv. Technical Data contained in such reports and drawings.
b. Owner will make copies of reports and drawings referenced above available
to any Bidder on request. These reports and drawings are not part of the
Contract Documents, but the Technical Data contained therein upon whose
accuracy Bidder is entitled to rely, as provided in the General Conditions, has
been identified and established in the Supplementary Conditions. Bidder is
responsible for any interpretation or conclusion Bidder draws from any
Technical Data or any other data, interpretations, opinions, or information
contained in such reports or shown or indicated in such drawings.
c. If the Supplementary Conditions do not identify Technical Data, the default
definition of Technical Data set forth in Article 1 of the General Conditions
will apply.
C. Other Site-Related Documents
1. No other Site-related documents are available.
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
D. Site Visit and Testing by Bidders
1. Bidder is required to visit the Site and conduct a thorough visual examination of
the Site and adjacent areas. During the visit the Bidder must not disturb any ongoing
operations at the Site.
E. Owner's Safety Program
1. Site visits and work at the Site may be governed by an Owner safety program. If an
Owner safety program exists, it will be noted in the Supplementary Conditions.
F. Other Work at the Site.
1. Reference is made to Article 8 of the Supplementary Conditions for the
identification of the general nature of other work of which Owner is aware (if any)
that is to be performed at the Site by Owner or others (such as utilities and other
prime contractors) and relates to the Work contemplated by these Bidding
Documents. If Owner is party to a written contract for such other work, then on
request, Owner will provide to each Bidder access to examine such contracts (other
than portions thereof related to price and other confidential matters), if any.
1.6 BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
A. Express Representations and Certifications in Bid Form, Agreement
1. The Bid Form that each Bidder will submit contains express representations
regarding the Bidder's examination of Project documentation, Site visit, and
preparation of the Bid, and certifications regarding lack of collusion or fraud in
connection with the Bid. Bidder should review these representations and
certifications and assure that Bidder can make the representations and
certifications in good faith, before executing and submitting its Bid.
2. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express
representations and certifications when it executes the Agreement.
1.7 INTERPRETATIONS AND ADDENDA
A. Owner on its own initiative may issue Addenda to clarify, correct, supplement, or
change the Bidding Documents.
B. Bidder shall submit all questions about the meaning or intent of the Bidding Documents
to Engineer in writing. Contact information and submittal procedures for such questions
are as follows:
The Engineer is Professional Engineering Consultants, P.A.
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
Their phone number 316-262-2691.
Their address is 303 S. Topeka, Wichita, Kansas 67202.
Contact Name & Email: Kyle Kelsey, PE; Kyle.Kelsey@pec1.com
C. Interpretations or clarifications considered necessary by Engineer in response to such
questions will be issued by Addenda delivered to all registered plan holders. Questions
received less than seven days prior to the date for opening of Bids may not be
answered.
D. Only responses set forth in an Addendum will be binding. Oral and other interpretations
or clarifications will be without legal effect. Responses to questions are not part of the
Contract Documents unless set forth in an Addendum that expressly modifies or
supplements the Contract Documents.
1.8 BID SECURITY
A. A Bid must be accompanied by Bid security made payable to Owner in an amount of
five (5) percent of Bidder's maximum Bid price (determined by adding the base bid and
all alternates) and in the form of a Bid bond issued by a surety meeting the
requirements of Paragraph 6.01 of the General Conditions or certified check. Such Bid
bond will be issued in the form included in the Bidding Documents.
B. The Bid security of the apparent Successful Bidder will be retained until Owner awards
the contract to such Bidder, and such Bidder has executed the Contract, furnished the
required Contract security, and met the other conditions of the Notice of Award,
whereupon the Bid security will be released. If the Successful Bidder fails to execute
and deliver the Contract and furnish the required Contract security within 15 days after
the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of
Award, and the Bid security of that Bidder will be forfeited, in whole in the case of a
penal sum bid bond, and to the extent of Owner's damages in the case of a damages-
form bond. Such forfeiture will be Owner's exclusive remedy if Bidder defaults.
C. The Bid security of other Bidders may be retained by Owner until the earlier of 7 days
after the Effective Date of the Contract or 61 days after the Bid opening, whereupon
Bid security furnished by such Bidders will be released.
1.9 CONTRACT TIMES
A. The number of days within which, or the dates by which, the Work is to be
(a) substantially completed and (b) ready for final payment, and (c) Milestones (if any)
are to be achieved, are set forth in the Agreement.
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K254 (Central Ave.) Boyer to Haverhill 2027 CCLIP City of El Dorado
B. Provisions for liquidated damages, if any, for failure to timely attain a Milestone,
Substantial Completion, or completion of the Work in readiness for final payment, are
set forth in the Agreement.
1.10 SUBSTITUTE AND "OR EQUAL" ITEMS
A. The Contract for the Work, as awarded, will be on the basis of materials and equipment
specified or described in the Bidding Documents, and those "or-equal" or substitute or
materials and equipment subsequently approved by Engineer prior to the submittal of
Bids and identified by Addendum. No item of material or equipment will be considered
by Engineer as an "or-equal" or substitute unless written request for approval has been
submitted by Bidder and has been received by Engineer at least five (5) days prior to the
date for the opening of Bids. Each such request must comply with the requirements of
Paragraphs 7.05 and 7.06 of the General Conditions, and the review of the request will
be governed by the principles in those paragraphs. The burden of proof of the merit of the
proposed item is upon Bidder. Engineer's decision of approval or disapproval of a
proposed item will be final. If Engineer approves any such proposed item, such approval
will be set forth in an Addendum issued to all registered Bidders. Bidders cannot rely
upon approvals made in any other manner.
B. All prices that Bidder sets forth in its Bid will be based on the presumption that the
Contractor will furnish the materials and equipment specified or described in the Bidding
Documents, as supplemented by Addenda. Any assumptions regarding the possibility of
post-Bid approvals of "or-equal" or substitution requests are made at Bidder's sole risk.
1.11 SUBCONTRACTORS, SUPPLIERS, AND OTHERS
A. A Bidder must be prepared to retain specific Subcontractors and Suppliers for the
performance of the Work if required to do so by the Bidding Documents or in the
Specifications. If a prospective Bidder objects to retaining any such Subcontractor or
Supplier and the concern is not relieved by an Addendum, then the prospective Bidder
should refrain from submitting a Bid.
B. All bidders must submit with their bid on the Supplement to Bid Form a list of all
Subcontractors and Suppliers proposed for the project.
C. If requested by Owner, an experience statement with pertinent information regarding
similar projects and other evidence of qualification for each such Subcontractor or
Supplier shall be provided. If Owner or Engineer, after due investigation, has reasonable
objection to any proposed Subcontractor or Supplier, Owner may, before the Notice of
Award is given, request apparent Successful Bidder to submit an acceptable substitute, in
which case apparent Successful Bidder will submit a substitute, Bidder's Bid price will
be increased (or decreased) by the difference in cost occasioned by such substitution, and
Owner may consider such price adjustment in evaluating Bids and making the Contract
award.
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