CATV Programming Services for UNC Chapel Hill

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services
Posted Date:	Jan 8, 2026
Due Date:	Feb 19, 2026
Solicitation No:	65-RFP01082026VLG
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Solicitation Number:	65-RFP01082026VLG
Project Title:	CATV Programming Services for UNC Chapel Hill
Description:	This Request for Proposals (RFP) is being issued to obtain a contract to provide CATV programming services for the University of North Carolina at Chapel Hill. The intent of this RFP is to procure commercial programming content for campus distribution, primarily to faculty, staff, classrooms, athletic venues and public locations.
Opening Date:	2/19/2026 12:00 PM
Posted Date:	1/9/2026
Status:	Open
Department:	UNC - CHAPEL HILL


Solicitation Number * 65-RFP01082026VLG	Department UNC - CHAPEL HILL	Status Reason Open
Opening Date 2026-02-19T12:00:00.0000000	Posted Date * 2026-01-08T20:15:32.0000000Z	Commodity Code Television services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Veronica Green
Description This Request for Proposals (RFP) is being issued to obtain a contract to provide CATV programming services for the University of North Carolina at Chapel Hill. The intent of this RFP is to procure commercial programming content for campus distribution, primarily to faculty, staff, classrooms, athletic venues and public locations.

Attachments RFP01082026VLG CATV PROGRAMMING SERVICES UNCCH.pdf (632.45 KB)

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THE UNIVERSITY OF NORTH CAROLINA AT

CHAPEL HILL

3500 Administrative Office Building

104 Airport Drive

Chapel Hill, NC 27599

Request for Proposals (RFP) No.:

RFP01082026VLG

Title: CATV PROGRAMMING SERVICES

Refer ALL inquiries regarding this RFP to:

Name: Veronica Green

Title: IT Services Category Manager

Email Address: veronica.green@unc.edu

Issue Date: January 8, 2026

Due Date and Time: February 19, 2026 at 12:00 PM

Eastern Time (ET)

OFFER

The University of North Carolina at Chapel Hill (the “University”) solicits offers for goods and/or services as

described in this solicitation. All offers received shall be treated as offers to contract as defined in 9 NCAC

06A.0102(12).

EXECUTION PAGE

In compliance with this Request for Proposals, and subject to all of the terms and conditions herein, the

undersigned offers and agrees to furnish any and all goods and/or services upon which prices are offered, at the

price(s) offered herein, within the time specified herein.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY, STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO

PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for one hundred eighty (180) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this offer are accepted, an authorized representative of the University shall affix its signature

hereto. Acceptance shall create a contract having an order of precedence as follows: special terms and

conditions specific to the RFP, if any; requirements and specifications of the RFP; the University Information

Technology (IT) Terms and Conditions; and the agreed portion of the awarded Vendor’s offer (including any Best

and Final Offer(s)). A copy of this acceptance will be forwarded to the awarded Vendor(s).

FOR UNIVERSITY USE ONLY

Offer accepted and contract awarded this date

, as indicated on attached certification,

(Authorized representative of University).

THE UNIVERSITY OF NORTH CAROLINA

AT CHAPEL HILL

Request for Proposals No.:

RFP01082026VLG

______________________________________________________

For internal processing, including tabulation of proposals, provide your company’s electronic Vendor Portal (eVP)

Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page

will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page is to be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

______________________________________________________

Vendor Name

___________________________________________________

Vendor eVP Number

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered supplier in good standing. You

must enter the supplier number assigned through the electronic Vendor Portal (eVP). If you do not have a vendor number, register at

https://vendor.ncgov.com/vendor/login.

Electronic responses ONLY will be accepted for this solicitation.

Table of Contents

1.0 Anticipated Procurement Schedule ............................................................................................. 5

2.0 Purpose of RFP...........................................................................................................................5

2.1 Introduction ............................................................................................................................ 5

2.2 RFP Document.......................................................................................................................5

2.3 Interpretation of Terms and Phrases ...................................................................................... 5

2.4 Contract Term ........................................................................................................................ 6

2.5 Contract Type.........................................................................................................................6

2.6 UNC System Institutions ........................................................................................................ 6

2.7 Agency Background ............................................................................................................... 7

2.8 Problem Statement ................................................................................................................ 7

3.0 RFP Requirements and Specifications........................................................................................7

3.1 Scope of Work........................................................................................................................7

3.2 General Requirements and Specifications ............................................................................. 8

3.3 Reserved................................................................................................................................8

3.4 Reserved................................................................................................................................8

3.5 Business and Technical Specifications .................................................................................. 8

4.0 Cost of Vendor’s Offer...............................................................................................................11

4.1 Offer Costs ........................................................................................................................... 11

4.2 Payment Schedule ............................................................................................................... 11

5.0 Evaluation ................................................................................................................................. 11

5.1 Source Selection .................................................................................................................. 11

5.2 Evaluation Criteria ................................................................................................................ 12

5.3 Interviews, Oral Presentations, and/or Product Demonstrations .......................................... 12

5.4 Best and Final Offer (BAFO) ................................................................................................ 12

5.5 Possession and Review ....................................................................................................... 12

6.0 Vendor Information and Instructions ......................................................................................... 13

6.1 General Conditions of Offer..................................................................................................13

6.2 General Instructions for Vendor ........................................................................................... 14

6.3 Instructions for Offer Submission ......................................................................................... 17

7.0 Other Requirements and Special Terms ................................................................................... 19

7.1

7.2

7.3

7.4

7.5

7.6

7.7

7.8

7.9

7.10

7.11

7.12

7.13

7.14

Vendor Utilization of Workers Outside the United States ..................................................... 19

Financial Stability ................................................................................................................. 19

Vendor Exceptions; Additional Terms and Conditions ......................................................... 19

reserved ............................................................................................................................... 20

Vendor’s Representations .................................................................................................... 20

Personnel ............................................................................................................................. 21

Security and Background Checks ........................................................................................ 21

Disclosure of Litigation ......................................................................................................... 21

Criminal Conviction .............................................................................................................. 22

Assurances .......................................................................................................................... 22

Confidentiality of Offers ........................................................................................................ 22

Project Management ............................................................................................................ 23

Meetings............................................................................................................................... 23

Recycling and Source Reduction ......................................................................................... 23

Attachment A: Definitions....................................................................................................................24

Attachment B: University Information Technology (IT) Terms and Conditions .................................... 25

Attachment C: Description of Offeror Form ......................................................................................... 37

Attachment D: Cost Form ................................................................................................................... 38

Attachment E: Vendor Certification Form............................................................................................39

Attachment F: Location of Workers Utilized by Vendor Form.............................................................. 40

Attachment G: References..................................................................................................................41

Attachment H: Certification of Financial Condition Form.....................................................................42

ATTACHMENT I: HISTORICALLY UNDERUTILIZED BUSINESSES ................................................ 43

ATTACHMENT J: CORE SERVICES ................................................................................................. 44

1.0 ANTICIPATED PROCUREMENT SCHEDULE

The table below shows the intended schedule for this RFP. The University will make every effort to adhere

to this schedule, but all dates and times are subject to change at the University’s sole discretion. All times

listed are in Eastern Time (ET).

Action

Responsibility

RFP Issued

University

Written Questions Deadline

Vendors

University’s Response to Written University

Questions / RFP Addendum Issued

Offer Deadline

Vendors

Selection of Finalists

University

Contract Award

University

Contract Effective Date

University

(no later than) Date and Time

January 8, 2026

January 22,2026 at 3:00PM

February 5, 2026

February 19, 2026 at 12:00 PM ET

TBD

2.0 PURPOSE OF RFP

2.1 INTRODUCTION

This Request for Proposals (RFP) is being issued to obtain a contract to provide CATV programming

services for the University of North Carolina at Chapel Hill, for its Information Technology Services

(ITS) Infrastructure and Operations department. The intent of this RFP is to procure commercial

programming content for campus distribution, primarily to faculty, staff, classrooms, athletic venues

and public locations. Vendor shall provide high quality, industry standard, uninterrupted, commercial

programming during the term of any resulting contract. The channel lineup in ATTACHMENT J–

CORE SERVICES is the minimum commercial channel line-up for the University. Alternates may

be submitted for like programming or additional programming may be added to the line-up in

ATTACHMENT D. Basic SD and HD services shall be provided without the need for a set top box

at each drop location

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda

issued hereto.

2.2 RFP DOCUMENT

This RFP is comprised of the base RFP document, any attachments, and any addenda released before

contract award. All attachments and addenda released for this RFP in advance of any contract award are

incorporated herein by reference.

2.3 INTERPRETATION OF TERMS AND PHRASES

This RFP serves two functions: (1) to advise potential Vendors of the parameters of the solution being sought

by the University; and (2) to provide (together with other specified documents) the terms and conditions of

any contract(s) resulting from this solicitation. The use of phrases such as “shall,” “must,” and “requirements”

are intended to create enforceable contract conditions. As used herein, phrases such as “reasonable”,

“necessary”, or “proper” shall be interpreted solely by the University.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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CATV Programming Services for UNC Chapel Hill

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