Catering Services-Philadelphia City Council

Agency:	City of Philadelphia
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	722320 - Caterers
Posted Date:	Nov 13, 2025
Due Date:	Nov 17, 2025
Solicitation No:	B2625600
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Header Information

Bid Number:

B2625600

Description:

Catering Services-Philadelphia City Council

Bid Opening Date:

11/17/2025 09:00:00 AM

Purchaser:

Purchaser SOP

Organization:

City of Philadelphia

Department:

01 - City Council

Location:

COUNC - City Council Purchasing

Fiscal Year:

Type Code:

SO - Small Order Purchase

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

10/28/2025 04:07:58 PM

Info Contact:

Shirley Threadgill: Email: shirley.threadgill@phila.gov

Bid Type:

OPEN

Informal Bid Flag:

Yes

Purchase Method:

Open Market

Pre Bid Conference:

Bulletin Desc:

This small order purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award. Do not deliver or provide services until notified by department. Refer to Part B of the Terms and Conditions. This is a Requirement SOP Contract with an option for renewal periods. The contract period is 12/1/ 2025 through 11/30/2026.

Ship-to Address:

Shirley Threadgill
Administrative Services Director
Council President's Office
Room 494 City Hall
1400 JFK Blvd.
Philadelphia, PA 19107
US
Email: Shirley.threadgill@phila.gov
Phone: (215) 686-2168

Bill-to Address:

Shirley Threadgill
Administrative Services Director
Council President's Office
Room 494 City Hall
1400 JFK Blvd.
Philadelphia, PA 19107
US
Email: Shirley.threadgill@phila.gov
Phone: (215) 686-2168

Print Format:

Bid Vendor Print Form

File Attachments:

Consent_Authorization_B2625600.pdf
LGBTQ_Applicant_Data_Form_B2625600.pdf
Seller_SOP_Checklist_B2625600.pdf
Requirement SOP Provisions to Price Increase B2625600.pdf
SOP_Terms_and_Conditions _B2625600.pdf
Catering Services Specification Sheet_B2625600_Revised_Open_Date_to_November_17_ 2025.docx

Form Attachments:

Required Quote Attachments

Questions:

Question #	Print Sequence	Required	Question	Response
1	1.0	Yes	Did you open and read the bid specs thoroughly before submitting a quote?
2	2.0	Yes	Did you open and read the Requirements SOP provisions for this bid?
3	3.0	Yes	Did you include the delivery cost in the unit price?
4	4.0	Yes	Did you submit a sample menu as part of your bid quote?

Amendments:

Amendment #	Amendment Date	Amendment Note
1	10/29/2025 09:53:56 AM	Attachment File Changes: Header 1. File 'Catering Services Specification Sheet_B2625600.pdf': File 'Catering Services Specification Sheet_B2625600.pdf' deleted . 2. File 'Catering Services Specification Sheet_B2625600~1.pdf': File 'Catering Services Specification Sheet_B2625600~1.pdf' added .
2	11/13/2025 01:00:17 PM	Header 1. Bid Opening Date changed from "11/13/2025 09:00:00 AM" to "11/17/2025 09:00:00 AM". The bid open date has been extended to Monday, November 17, 2025. Item 1 1. Description changed from "Full-Service Catering. Catering Services for Philadelphia City Council - Meals should include a choice of (2) entree items, (1) vegan entree, (1) starch, (1) vegetable, bread item, salad, desserts, and beverages also provide plates, eating/serving utensils, cups, napkins, condiments, racks, and heating fuel. Provide pricing on per person cost (qty). We estimate 50 to 1,000 people per event. The numbers may increase or decrease per event. Drop off and set up food prior to event times. The drop off time is no later than 120 minutes prior to event starts. Food must be delivered hot and ready to be served. Include the delivery cost in the unit price. There will be 10 to 36 events. The bidder must provide an sample menu with their quote. Please see attached specs for specific details for bid requirements and our sample menu. Please read specs thoroughly. NOTE: All vendors applying for this bid solicitation must be in good standing with the City of Philadelphia. The contract period is December 1, 2025, to November 31, 2026, with one (1) initial term and four (4) renewal options. For Renewal Periods price increases are to be based on the percentage change to the Consumer Price Index (CPI) for All Urban Consumers in the Philadelphia area and cannot exceed 4%. The increase is to be based on the CPI or the 4% cap, whichever is less. Sellers must submit a written request for price increases to the department a minimum of thirty (30) days prior to the start of the renewal period. The price increase request must note the current price, the CPI percentage change, and the increased price. This bid will result in a Requirement SOP Renewal Contract. The unit price should be based per person including delivery in the unit cost and unit price per tray. See specification sheet for details." to "Full-Service Catering. Catering Services for Philadelphia City Council - Meals should include a choice of (2) entree items, (1) vegan entree, (1) starch, (1) vegetable, bread item, salad, desserts, and beverages also provide plates, eating/serving utensils, cups, napkins, condiments, racks, and heating fuel. Provide pricing on per person cost (qty). We estimate 50 to 1,000 people per event. The numbers may increase or decrease per event. Drop off and set up food prior to event times. The drop off time is no later than 120 minutes prior to event starts. Food must be delivered hot and ready to be served. Include the delivery cost in the unit price. There will be 10 to 36 events. The bidder must provide an sample menu with their quote. Please see attached specs for specific details for bid requirements and our sample menu. Please read specs thoroughly. NOTE: All vendors applying for this bid solicitation must be in good standing with the City of Philadelphia. The contract period is December 1, 2025, to November 30, 2026, with one (1) initial term and four (4) renewal options. For Renewal Periods price increases are to be based on the percentage change to the Consumer Price Index (CPI) for All Urban Consumers in the Philadelphia area and cannot exceed 4%. The increase is to be based on the CPI or the 4% cap, whichever is less. Sellers must submit a written request for price increases to the department a minimum of thirty (30) days prior to the start of the renewal period. The price increase request must note the current price, the CPI percentage change, and the increased price. This bid will result in a Requirement SOP Renewal Contract. The unit price should be based per person including delivery in the unit cost and unit price per tray. See specification sheet for details.". The bid open date has been extended to Monday, November 17, 2025. Attachment File Changes: Header 1. File 'Catering Services Specification Sheet_B2625600~1.pdf': File 'Catering Services S

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Catering Services-Philadelphia City Council

Description

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