Catering for Q2 Procurement Town Hall at Fairmount Water Works

Agency: City of Philadelphia
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 722320 - Caterers
Posted Date: May 29, 2026
Due Date: Jun 2, 2026
Solicitation No: B2627264
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Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Header Information
Bid Number:
B2627264
Description:
Catering for Q2 Procurement Town Hall at Fairmount Water Works
Bid Opening Date:
06/02/2026 12:00:00 PM
Purchaser:
James McClain
Organization:
City of Philadelphia
Department:
38 - Procurement Department
Location:
PROC - Procurement
Fiscal Year:
26
Type Code:
MI - Micro Purchase
Allow Electronic Quote:
Yes

Alternate Id:

Required Date:
06/12/2026

Available Date
:
05/29/2026 04:11:17 PM
Info Contact: Bid Type:
OPEN
Informal Bid Flag:
Yes

Purchase Method:
Open Market
Pre Bid Conference:
Bulletin Desc:
This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department.
Ship-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Bill-to Address:
Ronald Hovey
1401 JFK Blvd
Suite 120
Philadelphia, PA 19102
US
Email: PHLContracts@phila.gov
Phone: (215) 686-4720
Print Format:
Bid Vendor Print Form

File Attachments:
Consent and Authorization Agreement - B2627264.pdf
Micro Purchase Terms and Conditions - B2627264.pdf
Seller Checklist - Small Purchases - B2627264.pdf
LGBTQ_Applicant_Data_Form - B2627264.pdf

Form Attachments:
Required Quote Attachments
Desired Attachment Name Description

Amendments:
Amendment # Amendment Date Amendment Note

1

05/29/2026 04:21:46 PM

Item 1 1. Description changed from "Catering Service Requirements: The contractor shall provide catering services for the event, including delivery, setup, maintenance of the food service area during the event, and cleanup upon completion. Catering shall be provided in a self-service buffet style format.
Dedicated serving staff are not required. However, the contractor shall ensure that food and beverage stations remain adequately stocked and maintained throughout the service period.
The contractor shall provide all equipment, serving utensils, buffet service equipment, disposable service ware, plates, bowls (if applicable), cups, napkins, eating utensils, condiments, and supplies necessary to serve approximately sixty (60) attendees.
The contractor shall comply with all applicable federal, state, and local food safety regulations. Food shall be transported, stored, displayed, and served at safe temperatures throughout the event. The contractor shall provide all equipment necessary to maintain proper food temperatures, food quality, and sanitary conditions during service.
Upon conclusion of the event, the contractor shall remove all catering related materials and dispose of waste generated by the catering service." to "Catering Service Requirements: The contractor shall provide catering services for the event, including delivery, setup, maintenance of the food service area during the event, and cleanup upon completion. Catering shall be provided in a self-service buffet style format.
Dedicated serving staff are not required. However, the contractor shall ensure that food and beverage stations remain adequately stocked and maintained throughout the service period.
The contractor shall provide all equipment, serving utensils, buffet service equipment, disposable service ware, plates, bowls (if applicable), cups, napkins, eating utensils, condiments, and supplies necessary to serve approximately forty (40) attendees.
The contractor shall comply with all applicable federal, state, and local food safety regulations. Food shall be transported, stored, displayed, and served at safe temperatures throughout the event. The contractor shall provide all equipment necessary to maintain proper food temperatures, food quality, and sanitary conditions during service.
Upon conclusion of the event, the contractor shall remove all catering related materials and dispose of waste generated by the catering service.". Number of attendees was changed from 60 to 40 Item 2 1. Description changed from "Food and Beverage Requirements: The contractor shall provide food and beverage options sufficient to serve approximately sixty (60) attendees. Proposed menu selections shall be included with the quote and shall include a variety of options suitable for a professional business event. Final menu selections shall be subject to City approval prior to the event.
The contractor shall identify any available vegetarian, vegan, gluten free, or other dietary accommodation options. Quantities provided shall be sufficient to serve all attendees and support the duration of the event.
All food and beverages shall be prepared, transported, stored, and served in accordance with applicable federal, state, and local food safety regulations. The contractor shall be responsible for providing all food items, beverages, condiments, and related supplies necessary to fulfill the requirements of the event." to "Food and Beverage Requirements: The contractor shall provide food and beverage options sufficient to serve approximately forty (40) attendees. Proposed menu selections shall be included with the quote and shall include a variety of options suitable for a professional business event. Final menu selections shall be subject to City approval prior to the event.
The contractor shall identify any available vegetarian, vegan, gluten free, or other dietary accommodation options. Quantities provided shall be sufficient to serve all attendees and
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