2026-04 Catch Basin Cleaning Services

NOTICE FOR BIDS
CATCH BASIN CLEANING SERVICES
Town of Woodbridge
Bid # 2026-04
Bid Opening Date: May 21, 2026
Bid Opening Time: 10:00 am
Bid Opening Location: Woodbridge Town Hall
11 Meetinghouse Lane
Woodbridge, CT 06525
Bid forms and specifications may be obtained on our website at woodbridgect.org (located
under "Government") or from the Town of Woodbridge Finance Department.
Return all sealed bids to the Finance Department no later than May 21, 2026 at 10:00 AM.
Bids submitted after this date and time will not be accepted.
The First Selectman or her/his designee may reject any and all bids if, in her/his opinion, it is
in the best interest of the Town to do so. Minority/women-owned businesses are encouraged
to submit a bid.

GENERAL INFORMATION AND REQUIREMENTS OF BIDDERS
All bidders shall observe the following instructions and specifications:
1. PROPOSAL COMPLIANCE
Bids shall be submitted on the enclosed forms. Incomplete forms may be cause for disqualification of the bid.
Bids must be signed by the authorized representative/officer/agent of the bidder.
The Town of Woodbridge shall be the sole judge as to whether any bid complies with these specifications,
and such a decision shall be final and conclusive. Bidders shall state any exceptions taken to the bid
specifications.
2. BID RETURN ENVELOPE
All bids shall be submitted in sealed, opaque envelopes clearly labeled with the name of the bidder, his
address, and the words "BID DOCUMENTS". Please clearly mark your envelope with the bid title and
opening date to prevent opening of a sealed bid before the opening date. Proposals submitted in unmarked
envelopes, which are opened by the Town in its normal course of business, will not be accepted. If time
permits, the proposals will be returned to the bidder informing them that the proposal may be resubmitted in
a sealed envelope properly marked as indicated above. The town will not be held responsible for those bids
lost in the mail.
3. BID PROPOSAL/PRICE
Each bid must be submitted on the prescribed form and all blank spaces for bid prices must be filled in ink or
typewritten in both words and figures. Bid prices shall include all labor, materials, and equipment necessary
to complete the work in accordance with the contract documents or these specifications and instructions. All
prices must be NET, F.O.B. to the Town of Woodbridge, 11 Meetinghouse Lane, Woodbridge, Connecticut
unless otherwise indicated. Bidders may quote on any, some, or all items.
Negligence on the part of the bidder in preparing a bid confers no right of withdrawal or modification of a bid
after such bid has been opened.
The Town of Woodbridge is exempt from the Connecticut sales tax, Federal excise taxes, and the provisions
of the Federal Robinson-Patman Act.
4. WITHDRAWAL OF BIDS
Bids may be withdrawn personally or in writing by the bidder in time for delivery in the normal course of
business before the time fixed for opening. Once bids are opened, the prices shall remain firm for ninety (90)
days after the bid opening.
5. RIGHT OF REJECTION
The Request for Proposal/bid does not necessarily contemplate an award based solely on price. The Board of
Selectmen or its designee may reject or accept any and all bids in whole or in part or may waive any
informality in bids received if, in its/his/her opinion, it is in the best interest of the Town to do so, for whatever
reason.
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6. FAMILIARITY WITH LAWS, SITE CONDITIONS AND DOCUMENTS
Each bidder is required to be familiar and comply with the terms and conditions of the specifications and all
other contract documents and with all federal, state, and local laws, ordinances or regulations which in any
manner relate to the furnishing of the equipment, material or services in accordance with the contract.
The submission of a bid shall be construed as an assurance that the bidder has examined all the conditions of
the bid documents and specifications, and the failure of the bidder to familiarize himself with conditions
related to the specifications shall in no way relieve any bidder from any obligation in respect to this bid.
7. QUALIFICATIONS OF BIDDER
The Town may make such investigation, as it deems necessary to determine the ability of the bidder to perform
the work. The bidder shall furnish to the Town all such information for this purpose as the Town may request.
The Town reserves the right to reject any bid if the evidence submitted by or discovered by investigation of a
bidder fails to satisfy the Town that such bidder is qualified to carry out the obligations of the contract and to
the work contemplated therein.
8. ERRORS, INTERPRETATIONS, AND ADDENDA
Should the bidder find any omissions, discrepancies or errors in the specifications or other contract documents
or should the bidder be in doubt as to the meaning of the specifications or other contract documents, the bidder
should immediately notify the Town Finance Director, who may correct, amend or clarify such documents by
a written interpretation or addendum. No oral interpretation shall be made to any bidder and no oral statement
of the Town or any agent or representative of the Town shall be effective to modify any of the provisions of
the contract documents. The Town of Woodbridge shall have the right to request clarifications of bids
submitted and hold public hearings for the consideration of the merits of any or all bidders.
9. SUBSTITUTION FOR NAMED BRANDS OR SUBCONTRACTING
Should brand name items appear in these specifications, before bidding on any item considered equal to or
better than a named item, the bidder shall get written approval from the Department of Public Works
Operations Manager and Finance Director for the substitution. The bidder shall not subcontract the work
under this project without the written approval of the Department of Public Works Operations Manager and
Finance Director.
10. HAZARDOUS WASTE
In the event that the vehicle, equipment, or materials that are the subject of this bid involves the handling of
hazardous waste and associated insurance coverage's are not identified elsewhere in the bid documents, the
bidder's insurance policy must provide Environmental Impairment Liability. The bidder warrants that it
understands the currently known and suspected hazards to persons, property, and the environment by the
transport, treatment, and disposal of hazardous waste. The bidder warrants that it will perform all services
hereunder in a safe, efficient, and lawful manner using industry-accepted practices and in full compliance with
all applicable Connecticut and federal laws and regulations.
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11. INDEMNIFICATION
The bidder shall at all times indemnify and hold harmless the Town of Woodbridge and its officers, agents
and employees on account of and from any and all claims, damages, losses, judgments, workers' compensation
payments, litigation expenses and legal counsel fees arising out of injuries to persons (including death) or
damage to property alleged to have been sustained by (a) officers, agents and employees of the Town of
Woodbridge or (b) the bidder, his subcontractors or material men or (c) any other person, which injuries are
alleged to have occurred on or near the work or to have been caused in whole or in part by the acts, omissions
or neglect of the bidder or his subcontractor or material men or by reasons of his or their use of faulty, defective
or unsuitable materials, tools, or equipment of defective design in constructing or performing under this bid.
The existence of insurance shall in no way limit the scope of this indemnification. The bidder shall reimburse
the Town of Woodbridge for damage to property of the Town of Woodbridge caused by the bidder, or his
employees, agents, subcontractors, or material men or by faulty, defective or unsuitable material or equipment
used by him or them. Bidder agrees that he will indemnify and hold the Town harmless for all claims growing
out of the lawful demands of subcontractors, laborers, suppliers, and assignees. Bidder further agrees to
assume and pay for the defense of all such claims, demands, suits, proceedings, and litigation. The provisions
of this paragraph shall survive the expiration or early termination of this agreement.
12. QUANTITIES
The quantities as listed are estimates. The Town is in no way obligated to purchase any set amount at any
time, but will purchase as needs dictate. The estimates listed can be considered average purchases per year.
The Town reserves the right to increase or decrease the quantity of each bid item at the same bid price stated
on the bid form.
13. RIGHT TO TERMINATE CONTRACT
In the event that any of the provisions of this contract are violated by the bidder or any of his subcontractors,
the Town may serve written notice upon the contractor of its intention to terminate the contract. Such notices
shall contain the reasons for such intention to terminate the contract and the contract shall cease and terminate
within five (5) days, unless within five (5) days after the delivery of such notice upon the bidder, such violation
or delay shall cease and mutually acceptable arrangements for correction are made. In the event of any such
termination, the Town shall deliver notice of such termination to bidder.
The Town of Woodbridge reserves the right to cancel outstanding orders awarded against this bid after
reasonable time for delivery has passed. In addition, in the event of any such cancellation, the Town of
Woodbridge shall have the right to contract with the next most qualified bidder hereunder, as determined by
the Town of Woodbridge, if it deems it in the best interest of the Town of Woodbridge. Notwithstanding the
foregoing, the Town shall not be held to a basis of the lowest prices for which the completion of the work or
the supplying of equipment or any part thereof might have been accomplished, but it shall charge the
defaulting bidder and the defaulting bidder shall be liable for all sums actually paid or expenses actually
incurred in effecting prompt performance hereunder. In the event the Town of Woodbridge incurs any loss,
cost or expense on account of such termination or cancellation (including, without limitation, additional cost
of the next most qualified bid or performing under the contract and attorneys' fees), the bidder as to whom or
which the contract shall have been terminated or cancelled shall be liable to the Town of Woodbridge for such
loss, cost, or expense.
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14. DELIVERY
Delivery of items or commencement of project shall be within thirty (30) days of purchase order issuance or
specified date scheduled in this document. The Town may establish blanket purchase orders under these
specifications and require delivery on a monthly basis.
15. RISK OF LOSS
Bidders agree to bear the risk of loss, injury, or destruction of goods and material ordered herein which occurs
before acceptance. Such loss, injury, or destruction shall not release the bidder from any obligation under this
bid. Delivery shall be F.O.B.
16. PAYMENT
Invoices shall be furnished to the Woodbridge Department of Public Works for verification and approval of
the amount due the successful bidder. Final payment shall not be made until final acceptance by the Town of
Woodbridge of all vehicles, equipment, materials, or services. Payment shall be made within 30 days after
approval and acceptance. Terms and conditions other than those stated above must be stated on bid. If a
successful bidder is in default hereunder and/or the Town of Woodbridge is of the opinion that a meritorious
claim exists or will exist against such bidder of the Town arising out of the negligence of such bidder, then
the Town may withhold payment of any amount otherwise due and payable hereunder. The Town may retain
any amount so withheld for such period as it may deem advisable to protect the Town against any loss and
may, after written notice to such bidder, be applied in satisfaction of any claim herein described. This
provision is intended solely for the benefit of the Town and no person shall have any right against the Town
or claim against the Town by reason of the Town's failure or refusal to withhold monies. This provision is
not intended to limit or in any way prejudice any other right of the Town and no interest shall be payable by
the Town on any amounts withheld under this provision.
17. EQUAL OPPORTUNITY-AFFIRMATIVE ACTION
Each bidder with ten (10) or more employees shall complete the Certificate of Bidder which is included as
part of these specifications. Bidders with less than ten (10) employees should indicate this on the Certification
and return it with their bid.
A signature on the form certifies that the bidder does not discriminate based on race, color, sex, national
origin, age, or disability.
18. APPLICABLE LAW
This agreement shall be construed in accordance with the laws of the state of Connecticut and any action at
law in connection herewith shall be brought in Connecticut state courts.
19. REQUIRED PROVISIONS
Each and every provision and clause required by law to be inserted in this agreement shall be deemed to be
inserted herein and the agreement shall be read and enforced as though such provisions and clauses were
included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly
inserted, then, upon the written consent of the parties, this agreement shall forthwith be physically amended
to make such insertion.
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20. GENERAL
A successful bidder may be required to furnish a performance bond accepted to Town Counsel.
Any unit furnished as a result of this bid is to be a new and unused model currently in production. Accessories
necessary for its proper functioning on delivery are assumed to be included in the quote even though not
necessarily mentioned in the specifications. All assemblies, sub-assemblies, and component parts for all units
specified are to be standard and interchangeable except where noted.
The award of any contract hereunder is subject to the following conditions and contingencies:
a) The approval of such governmental agencies as may be required by law;
b) The appropriation of adequate funds by the proper agencies or governmental bodies;
c) If the bidder is a corporation or other legal business entity, it must have a current license to do business
in the state of Connecticut that is on file with the Connecticut Secretary of the State or it must be organized
and in good standing under the laws of the State of Connecticut.
21. CONFLICTING PROVISIONS
If any of the provisions hereunder conflict with the provisions of any specifications attached hereto or issued
in connection herewith, the contractual provisions of these instructions shall control. Notwithstanding the
foregoing, the Town of Woodbridge reserves the right to issue written clarification regarding resolution of
any conflicting provisions, in which event such written clarification shall control.
In general, the lowest responsible, qualified bidder will be awarded the purchase order, unless it is decided
that it is not in the best interests of the Town to do so. The Town shall have the ability to withhold awarding
a contract to any bidders if it is not in the best interest of the Town to do so. Consideration shall be given to
price, quality, time delivery, skill, ability, experience, financial responsibility, terms and other conditions
required by the purchase order and whether the bidder is a Woodbridge-based business or the business is
wholly owned by a Woodbridge resident. For the purpose of this Ordinance, a Woodbridge-based business
shall mean a business with its principal place of business located within the Town of Woodbridge. The
Town shall have the sole discretion in determining the weight, if any, to be accorded to each of the
previously enumerated factors.
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22. INSURANCE REQUIREMENTS
The bidder shall carry at its expense and provide evidence of insurance coverage listed below to protect
itself and the Town of Woodbridge from and against liability, loss, damage, expense, cost (including
without limitation to litigation and court costs and attorneys' fees) out of or in connection with the
performance of any work performed in accordance with the specifications or any related documents,
whether such work is performed by the bidder or any subcontractor or by anyone directly or indirectly
employed by any of them, or by anyone for whose acts any of them may be liable. Coverage must be
written with insurance companies licensed in the State of Connecticut and approved by the Town of
Woodbridge. The insurance company writing coverage must have at least an A- rating by Best &
Company. All policies shall provide a thirty (30) day advance notice of cancellation to the Town of
Woodbridge.
1. Workers Compensation:
Coverage A: Statutory
Coverage B:
Employers Liability:
Bodily injury by accident $100,000 per person
Bodily injury by disease $100,000 per person
Bodily injury by disease $500,000 aggregate
All states and voluntary compensation endorsements
2. Commercial General Liability
Limits of Liability: $1,000,000 each occurrence
$2,000,000 general aggregate
$2,000,000 products/completed
operations aggregate
3. Auto Liability
Limits of Liability: $1,000,000 each accident
4. Excess (Umbrella) Liability:
The requirement that an Umbrella Policy be provided will depend on a case-by-case evaluation.
Your exposure to catastrophic loss arising from the work or service being performed will
determine the limit required.
Note: Special policy endorsement or additional coverage's may also be required based on the
special nature of the work of service being required (Professional Liability, E&O, D&O, Sexual
Abuse and Molestation coverage and Bonds).
Coverage:
Town of Woodbridge to be named as additional insured.
Certificates of insurance shall be presented to the Finance Director for approval before the successful bidder, its
agents and/or employees commence any work whatsoever pursuant to the contract.
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23. SPECIFICATION
For the contractor convenience, space will be made available within the Department of Public Works for overnight
storage of equipment.
Daily work tickets with tally of basins treated shall be provided to accompanying town staff.
Provide catch basin cleaning services for approximately 1,639 catch basins per year and approximately 36 deep
basins per year.
All basins within the Town of Woodbridge shall fall under two - (2) categories, catch basins and deep catch basins.
Catch basins shall be counted as all basins less than 13 feet deep. Deep basins shall be counted as basins greater
than or equal to 13 feet deep.
Bids are to be priced per catch basin. Payment will be calculated by the number of catch basins cleaned, multiplied
by the charge per catch basin, and the number of deep basins cleaned, multiplied by the charge per catch basins.
It is the responsibility of the successful bidder to ensure back-flow prevention or air gap if connecting to a hydrant
supply.
The Town will provide a water supply, dumping site, one laborer for assistance in location of basins, assistance
in removing basin covers and providing back-up documentation. The Town will also provide parking space for
vendor vehicle(s) and/or equipment. Additional labor and/or supplemental equipment shall be provided and
funded by the vendor. Bidders must indicate on the bid form the type and capacity of equipment to be used
including size of suction pipe. Equipment used in provision of service shall be year 2000 or newer and have water
jetting and vacuum capability.
Cleaning operations shall begin in July and be completed within fifty (50) days. Hours of operation will be,
Monday through Friday, 7:30 a.m. - 3:30 p.m. Deviation of start dates will be given consideration. Deviations to
work schedule require written consent of the Public Works Director. Daily tally tickets shall be provided to the
Town of Woodbridge for tracking purposes. Bidders must provide the name, address, telephone number, and
contact person of at least three - (3) municipal references.
Failure to complete the awarded bid within the 50-day time period will result the awarded vendor a penalty
of $1800 per day.
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NON COLLUSION AFFIDAVIT
This Affidavit must be completed, notarized and attached to your Bid Proposal. Failure to do so will result in the
rejection of your Bid. A separate Affidavit must be submitted by each principal of a Joint Venture.
City/Town Woodbridge
Description of Project: ____________________________________________
I, _______________________________, acting in behalf of ________________________________________
(Name of Party Signing Affidavit) (person, firm, association, corporation, or organization)
of which I am ____________________________, submitting a bid/request for proposal for the above project, certify and
affirm that (Title of Person)
the ___________________________________________________ has neither directly nor indirectly entered into any
agreements, (person, firm, association, corporation, or organization)
participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with such
bid.
False statements made herein may be the subject of criminal prosecution.
_________________________________________________
Name of Corporation or Firm
_________________________________________________
Signature and Title of Official Making the Affidavit
Subscribed and sworn to before me this _______________day of __________________, 20_____.
______________________________________________________
Notary Public/Commission of the Superior Court
My Commission Expires:________________________________
CERTIFICATE OF CORPORATION
I,_______________________, certify that I am the ____________________________________________
of the Corporation named in the foregoing instrument: That I have been duly authorized to affix the seal of the
Corporation
to such papers as require the seal; that ___________________, who signed said instrument on behalf of the
Corporation, was then__________________________ of said Corporation; that said instrument was duly signed for
and in behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers.
(Corporate Seal) ________________________________________
Signature of Person Certifying
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TOWN OF WOODBRIDGE, CONNECTICUT
GENERAL CONDITIONS & BID SPECIFICATONS
REFERENCE SHEET LISTING
Please provide a minimum of three (3) municipal references including community, contact person and telephone
number.
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