Carter County Highway Dept. - 19E and 143 Off Roads Repairs

Agency:	County of Carteret
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Aug 7, 2026
Due Date:	Aug 27, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Description	Opening Date/Time	Closing Date/Time
Carter County Highway Dept. - 19E and 143 Off Roads Repairs	August 02, 2026 :	August 27, 2026 10: 00 AM

Request for Proposals

Addendum No. 1

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REQUEST FOR PROPOSAL

19E and 143 Off Roads Repairs

Tennessee for DR-4832-TN

Bid Number 08112026

From:

RFP Due Date:

Subject:

Mandatory Pre-bid meeting:

Contact:

Contact Phone Number:

Contact Email:

All questions due on:

Carter County Government

801 E. Elk Ave, Elizabethton TN 37643

August 11th, 2026, at 10:00 AM

19E and 143 Off Roads Repairs

August 5th, 2026, at 11:00 AM

Nate Wetzel

423-547-4018

Wetzeln@cartercountytn.gov

August 5th, 2026, at 11:00 AM

https://www.tn.gov/content/dam/tn/generalservices/documents/cpo/procurement-

commission-meetings/pc-meeting-12-14-17/cpo-and-library-

page/Procurement_Procedures_Manual_of_the_CPO_finalcopy_12.14.17.docx

Respondents shall acknowledge their Legal Counsel has reviewed the CPO

guidelines in their response.

Pricing is sought for IMMEDIATE RAPID Services for the following :

1. 19E and 143 Off Roads Repairs: 27 Sites

Compliance with Federal Law, Regulations and Executive Orders

This is an acknowledgement that FEMA financial assistance will be used to fund this

Contract. The contractor will comply with all applicable federal laws, regulations,

executive orders, FEMA policies, procedures, and directives.

The objective:

Carter County Government will receive proposals from firms having specific

experience and qualifications in the areas identified in this request. For consideration,

information must contain evidence of experience and abilities in the specified area and

other disciplines directly related to SCOPE OF WORK Other information required by

the Carter County Government may be included elsewhere in the request.

All Respondents shall provide key resumes of staff to be assigned to projects

including an organizational chart with Legal Counsel reflected. References and

examples of similar work, and other data that demonstrates the respondent’s

experience in major road repairs.

A. (Carter County Government) Disaster Committee will review and assess all

responses. The committee will only have the responses to the request to review for

selection of finalists. It is, therefore, important that Respondent emphasize specific

information pertinent to the work. Assessments/Scoring of the responses will be

based as follows:

A. The overall quality of the plan for performing road repairs. The plan must

maintain a full understanding of the requested services, integrity, and

compliance with public policy. Consideration will be given to the entirety and

specific requirements of the request. (Important-25 points)

B. Respondent ability to perform the road repairs as reflected by general

experience, specific experience in providing the services, and the qualifications

and abilities of personnel to be assigned to perform such services. (Very

Important – 25 points)

C. The personnel, equipment, facilities, technical, and financial resources to

perform this type of service currently available or demonstrated to be made

available at the time of request and possible future contracting. (Important –

15 points)

D. Record of past performance of similar work. (Critical – 15 points)

E. Price (Critical-20 points)

Respondent's Response shall contain the following Information:

1. Be authorized and in good standing in the state of the Respondent’s Business

Headquarters. If contracted be able to register with the Tennessee Secretary of

States (SOS) office within 7 days if not currently registered.

2. Be willing and capable of performing the Services in a timely manner,

including, but not limited to, maintenance of proper documentation, proper

documentation preparation and management and event closure services.

3. Be knowledgeable and have experience in the provision of the Services and in

ensuring that Services are in line with standard FEMA/FHWA/State practices.

4. Be able to perform the Services in a timely manner and on short notice,

recognizing that in the event of issuance of a Task Order, the Carter County

Government desires maximum percentage of completion of project(s) within the

expedited time frame.

Respondent additional information:

1. Name of respondent, location of respondent’s principal place of business,

and the place of performance of possible contract(s).

2. Age of respondent’s business and the average number of employees over the

past three (3) years.

3. Listing of three projects under which services similar in scope, services,

or discipline were performed or undertaken, including at least three

awarded during the past five (5) years.

4. List three (3) projects to include the names and addresses of the projects,

the scope of the project, and the names and telephone numbers of the clients

for reference purposes. All information in this request must be completed.

Responses containing incomplete data will be rejected.

5. A Technical Plan giving as much detail as practical explaining how the

services will be performed.

6. Plan for subcontractor participation. Note, Vendors are advised to contact

and utilize small, minority, women-owned, and labor surplus area firms.

Respondents can utilize the Tennessee Governor’s Office of Diversity Business

Enterprises (GoDBE); or other state systems, to assist in identifying such

companies. A Disadvantaged Business Enterprise (DBE) may also be considered.

Respondent shall provide a minimum one-half page article on how they will

address this request.

INSURANCE AND BONDING REQUIREMENTS

Respondents must provide proof of Insurability and maximum amount.

A. General Liability in the amount of a minimum of $2,000,000.

B. Workers Comp in the amount $1,000,000.

C. Auto Insurance in the amount of $1,000,000.

D. Errors and Omissions in the amount of $2,000,000.00

E. Performance Payment Bond

Response

All submitted RFPs become the property of the Carter County Government and subject

to all applicable public records laws including the Tennessee Public Records Act.

The release of this Request for Proposal does not form an acceptance of any offer, nor

does such release in any way obligate the Carter County Government to execute a

contract with any o t h e r p a r t y . Carter County Government reserves the right to

accept, reject, or negotiate any or all responses on the basis of the criteria contained

within this document. The final decision to execute any contract with any party will be

decided by the Carter County Government.

Response Acceptance

The original and five (5) copies of the response and all attachments (six copies total)

along with one electronic copy of the response saved as a .pdf file and stored on a CD

or jump drive shall be signed and submitted in a sealed envelope or package to: the

address listed on page 1. Timely submission of the RFP is the responsibility of the

respondent. Responses received after the specified time shall be rejected and returned

to the respondent unopened. The envelope or package shall be marked with the

RFP opening date and time and the number of the request for RFP (BID NUMBER

121625). The time and date of receipt shall be indicated on the envelope or package

by the Carter County Finance Department.

DELIVERY ADDRESS: 801 E Elk Ave STE 203 Elizabethton, TN 37643. Each page

of the RFP, all attachments and the Jump Drive shall be identified with the name

of the respondent and page numbers.

Proprietary Information

The respondent should clearly mark any and all pages of the response considered to

be proprietary information which may remain confidential in accordance with current

Codes.

When the Carter County Government receives a request to release information properly

designated as confidential or proprietary by a respondent, the Carter County

Government shall give the owner of this information a reasonable time to obtain a court

order protecting the information as confidential. If the Carter County Government

receives a court order it must then notify the requestor that the information is protected

by court order and cannot be furnished.

Debarment

By submitting a response to the RFP, the respondent certifies that he/she is not

currently debarred from participating in any Federal or State Grant Programs.

Procurement Regulations and Guidelines

Respondents are required to review the Tennessee Central Procurement Office (CPO)

Rules and Regulation that will be utilized for contracts

https://www.tn.gov/content/dam/tn/generalservices/documents/cpo/procurement-

commission-meetings/pc-meeting-12-14-17/cpo-and-library-

page/Procurement_Procedures_Manual_of_the_CPO_finalcopy_12.14.17.docx.

Respondent must accept these guidelines to establish a quick and clear understanding

of the Carter County Government guidelines.

The following clauses are required conditions when soliciting information for personnel

or services:

1. Acknowledgment of Amendments

Respondent shall acknowledge receipt of any amendments by copying and signing

and being a part of the request. Amendments may include Questions/Answers. An

Amendment Tab is required in the response for quick reference.

2. Applicable Law

Any Contract as a result of this RFP shall be governed by and construed in

accordance with the laws of the State of Tennessee, excluding is conflicts of law’s

provisions, and any litigation with respect thereto shall be brought in the courts of

the state. The Respondent shall comply with applicable federal, state, and local

laws and regulations.

3. Availability of Funds

It is expressly understood and agreed that the obligation of the Carter County

Government to issue a contract is conditioned upon the appropriation of funds by

the Carter County Government.

4. Representation Regarding Contingent Fees

Respondent represents that it has not retained a person to solicit or secure future

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Carter County Highway Dept. - 19E and 143 Off Roads Repairs

Description

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