19-017-11-20 - CARPET AND INSTALLATION - MCGILL ELEMENTARY CARPETING PROJECT 2019

Agency: San Angelo Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 238330 - Flooring Contractors
Posted Date: Oct 2, 2019
Due Date: Oct 23, 2019
Solicitation No: 19-017-11-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
19-017-11-20 - CARPET AND INSTALLATION - MCGILL ELEMENTARY CARPETING PROJECT 2019

Bid Opening Date and Time: 10/23/2019 3:00:00 PM
Contract Effective Date: 12/1/2019
Contract Expiration Date: 11/30/2020

Download Bid documents

Attachment Preview

San Angelo Independent School District
19-017-10-20
Carpet and Installation
The San Angelo Independent School District is accepting sealed proposals for Carpet. Bid
will include all demolition, removal, prep and new installation. Item #1 may be
renewed for two (2) one-year extensions with the written consent of SAISD and vendor.
Scoring on item #1 will determine Primary and Secondary vendor status. Item #2 is a
single award for the turnkey job listed. Both items will be scored separately and could
be awarded to different vendors.
Proposals will be received in the Purchasing Department, 1621 University, San Angelo, TX
76904 until 3PM, Wednesday, October 23, 2019. Proposal envelopes shall be plainly
marked on the lower left-hand corner with your company name and the following
information:
Sealed RFP #19-017-10-20
Your Company Name
For: Carpet and Installation
Do Not Open Until: 3PM -10/23/19
The bid packet may be found at http://www.saisd.org/bids OR may be
obtained from the SAISD Purchasing Department, 1621 University, San Angelo, Texas,
325.947.3759.
Any deviation from our General Terms and Conditions for Bidding and the Special Terms
and Conditions must be noted on the Deviation/Compliance Signature form provided.
Proposals will be publicly opened immediately following the specified deadline. Any proposal
received later than the specified time, whether delivered in person or mailed, will be
disqualified. FAXED PROPOSALS WILL NOT BE ACCEPTED.
After evaluation of all proposals is completed, the Purchasing Department will present a
recommendation to the SAISD Board of Trustees at a scheduled meeting. After approval by the
Board of Trustees, all bid tabs will be posted on the SAISD website at http://www.saisd.org/bids.
by December 1, 2019.
The San Angelo Independent School District reserves the right to reject any or all proposals
and to accept any proposal deemed most advantageous to the District.
Disclosure Statement:
HB 914 requires vendors to submit a conflict of interest questionnaire for gifts given to public
officers. HB 914 and this questionnaire may be found on the San Angelo ISD website at
www.saisd.org/HB914. Each vendor desiring to do business with San Angelo ISD is required to
familiarize themselves with this law and comply will all requirements. Failure to follow these
requirements may result in being removed from the approved vendor list for San Angelo ISD.
If additional information should be required, contact the undersigned at 325.947.3759.
Respectfully,
Jason Henry
Director of Purchasing
Purchasing Department
1621 UNIVERSITY
SAN ANGELO, TX 76904
325.947.3759
FAX: 325.947.3837
San Angelo Independent School District
Carpet and Installation
Request for Proposal
19-017-10-20
TABLE OF CONTENTS
Special Terms and Conditions
2 pages
SAISD Request for Proposal Form(must return) 1 pages
BID FORM (must return )
1 page
SAISD Standard Forms
19 pages
1. General Conditions for Bidding
2. Standard Terms and Conditions
3. Non-Collusion Statement Form (must return)
4. Felony Conviction Notification Form (must return)
5. Bidders Certification Form (must return)
6. Debarment and Suspension Certification Form (must return)
7. Deviation/Compliance Form (must return)
8. No Bid Notification Form (return if applicable)
9. Forms Checklist
10. W-9 Form (must return page 1)
San Angelo Independent School District
Special Terms and Conditions
19-017-10-20
The proposal is to include removal of old carpet where applicable, installation over
tile in some locations, floor preparation in all areas, and installation of new carpet
directly to floor surface. Item #1 will be a one-year bid and will designate Primary
and Secondary Vendors. Item #1 will have the option to renew for two additional
one-year terms with the consent of both the vendor and San Angelo ISD. Item #2 is
a single award for the turnkey job listed. Both items will be scored separately and
could be awarded to different vendors.
The proposal specifications are found herein, approved products used in the bid request is descriptive - not
restrictive. It is intended to indicate type and quantity desired. Bids on brands of like nature and quality
will be considered.
SAMPLE for ALTERNATES MUST BE INCLUDED WITH BID.
Requirements for Alternate Proposals:
It shall be the responsibility of the vendor to provide the San Angelo ISD, at the vendor’s expense, a
certificate of compliance or certification from an independent testing laboratory verifying that the
alternate proposal meets or exceeds the specifications for the Nylon carpet as listed in this proposal. This
certification along with a sample and specification sheet for any alternate proposals must
accompany the proposal.
Note: Written Copies of Warranty Must Accompany Bid.
The SAISD Maintenance Department will select the approximate 700 sq. yards of floor space to be carpeted.
Proposals are to be submitted using the 700 sq. yards figure. The successful vendor will be required
to measure all areas selected for carpet.
If the proposals come in above our allotted budget amount, the 700 sq. yards will be reduced.
700 sq. yards is an approximate figure the district will purchase.
Proposals for roll carpet are to be submitted per square yard for all demolition and new
installation.
No carpet is to be removed until a verified shipping date of the new carpet is submitted to SAISD Maintenance
Department. Coordinate all removal and replacement with Maintenance.
The successful vendor shall provide local storage for the total square yards of carpet ordered, from the
date of arrival until completion of the project. The SAISD Purchasing Director (or his designee) shall be
notified immediately upon arrival of said carpet and allowed on site inspection/verification, and upon
request, any number of future inspections/verifications.
Payment for carpet (less installation) will be made within 30 days of arrival, inspection/verification, and
receipt of invoice. Payment for removal of old carpet and/or installation of new carpet will be handled on a
location-by-location basis.
Purchasing Department
1621 University Avenue
San Angelo, TX 76904
325.947.3759
Fax 325.947.3837
San Angelo Independent School District
At times SAISD will encounter unknown flooring needs. This will include but is not limited
to tile, carpet squares, roll carpet, and floor logos. Etc. Vendors must indicate on the proposal
form if this will be allowed at a cost plus mark up to SAISD? The District may also need to
purchase additional wide roll carpet (Item #1). Specify if this will be allowed and the period
for such action.
Performance and Payment Bonds: Performance and payment bonds will be required on contracts
totaling more than $25,000. The surety on such bond or bonds shall be a duly authorized surety
company satisfactory to the owner and licensed by the State of Texas.
Contract Period: The contract period will run from December 01, 2019 through November
30, 2020 with an option to renew for two additional one-year terms.
The following criteria will be used to award the bid based on the best value
for the District. . The % for scoring is listed beside the criteria requirement.
1. Purchase price 60%
2. Reputation of the vendor 10%
3. Quality of vendor’s goods 10%
4. Extent to which the goods meet the district’s needs 10%
5. Vendor’s past relationship with district 10%
6. HUB requirements
7. Vendor’s ultimate parent company or majority owner has its principal place of business in the State
of Texas or employees at least 500 persons in this state (not applicable to contracts related to telecommunications
and information services, building construction and maintenance, or instructional materials)
8. Total long term cost to the district to acquire the goods
9. Any other relevant factor listed in the request for proposal
Availability of installation crews to meet District timelines
San Angelo Independent School District
Bid Name:
CARPET & INSTALLATION
REQUEST FOR PROPOSAL
Bid Opening Date and Time:
3PM – 10/23/19
Bid Number: 19-017-10-20
Contract Time Period: 12/01/19 –11/30/20
Renewal: 2, 1 year terms (20-21), (21-22)
Location of Bid Opening:
Purchasing Department
1621 University
San Angelo, TX 76904
The undersigned authorized representative of the vendor indicated below hereby acknowledges:
1.
That he/she is authorized to enter into contractual relationships on behalf of the company indicated below,
and
2.
That he/she has carefully examined this Bid Notice, the accompanying Bid Forms, and the General
Terms and Conditions and Item Specifications associated with this Bid Invitation, and
3.
That he/she proposes to supply any products or services submitted under this Bid Invitation at the prices
quoted and in strict compliance with the General Terms and Conditions, and Item Specifications associated
with this Bid Invitation, unless any exceptions are noted in writing with this bid response, and
4.
That if any part of the bid is accepted, he/she will furnish all products or services awarded under this bid at
the prices quoted and in strict compliance with the General Terms and Conditions, and Item Specifications
associated with this Bid Invitation, unless any exceptions are noted in writing with this bid response, and
5.
That any and all exceptions to the General Terms or Conditions of this bid have been noted in writing
in this bid response, and that no other exceptions to the General Terms or Conditions will be claimed.
By submitting a bid, each bidder agrees to waive any claim it has or may have against the San Angelo
Independent School District, the Architect/Engineer, and their respective employees, arising out of or in
connection with the administration, evaluation, or recommendation of any bid; waiver of any requirements
under the Bid Documents; or the Contract Documents; acceptance or rejection of any bids; and award of
the Contract.
Offeror agrees to exhaust its administrative remedies under District Policy and the Disputes Clause of any
resulting contract before seeking judicial relief of any type in connection with any matter related to this
solicitation, the award of any contract, and any dispute under any resulting contract.
Name of Bidding Company
Address
City, State, Zip
Contact Name
Telephone Number of Contact Person
Fax Number of Contact Person
E-mail Address of Contact Person
Date
Signature of Authorized Representative
Printed name of Authorized Representative
Position of Authorized Representative
Web Address

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Number Title Amendment Due Date & Time Status IFB 20-21 Installation of Gutters

Houston City Housing Authority

Bid Due: 6/22/2020

Number Title Amendment Due Date & Time Status IFB 20-21 Installation of Gutters

Houston City Housing Authority

Bid Due: 6/22/2020

bid no bid description department date due buyer email N29185 Furnish and Install

City of Houston

Bid Due: 6/11/2020

Bid Number Bid Title Bid Type Bid Issue Date Bid Close Date/Time 20-21

Education Service Center, Region 2

Bid Due: 6/25/2020