Carpet Cleaning Services SFB

ST. LOUIS LAMBERT INTERNATIONAL AIRPORT
SOLICITATION FOR BID FOR
CARPET CLEANING SERVICES
BID INFORMATION
Solicitation: Carpet Cleaning Services
The Airport is requesting bids from qualified bidders to
perform the above services.
Pre-Bid Meeting: May 26, 2026, at 1:00 p.m., Local Time (Zoom)
RSVP to Delia Cummings, dfcummings@flystl.com
Questions Due: May 28, 2026
Bid Due Date: June 15, 2026 at 2:00 p.m. Local Time
STL Contact: Delia Cummings
Contract Supervisor
Airport Properties Division
(314)426-8174
dfcummings@flystl.com

May 12, 2026
PROSPECTIVE BIDDERS:
Attached is the Solicitation for Bids for Carpet Cleaning Services at St. Louis Lambert
International Airport. Sealed bids will be received at the St. Louis Lambert International
Airport, Airport Properties Division, Terminal 1, MTN-2501, 10701 Lambert International
Drive, MTN 2501, St. Louis, Missouri 63145 until 2:00 p.m. on June 15, 2026, at which time
they will be publicly opened and read. Bids will be opened in the Airport Properties Division
Conference Room located in the lower level of Terminal 1, adjacent to the A Concourse Security
Checkpoint (MTN 2450).
Bids must be submitted on the included APPENDIX "C." Bids, which may be submitted via
electronic email or regular mail service, should be submitted in strict accordance with
instructions given in Appendix A, Section 32 "Bid Submittal" of the SFB. If the bids are mailed
via regular mail, one copy must be presented in a sealed envelope addressed to the Airport
Contract Compliance Officer at the address provided above, with the words "Bid For Carpet
Cleaning Services" clearly written across the left-hand face of the envelope.
Any conditioned bid, any bid with erasures, alterations, or alternatives, or any bid not
accompanied by all of the items identified on the enclosed Bidder's Checklist may be
rejected. The City of St. Louis reserves the right to reject any or all bids, to cancel this
Solicitation For Bids, to advertise for new bids, or to do any combination of the above.
A Pre-Bid Meeting will be conducted on May 26, 2026 at 1:00 p.m., local time, via Zoom. Pre-
Bid Meeting participation is not mandatory, but is highly recommended. Please see Appendix A,
Section 31 "Pre-Bid Meeting" of the SFB for more information.
The Successful Bidder(s) will be determined on the basis of the lowest and best bid submitted on
APPENDIX "C" along with the bidders' ability to comply with Appendix A, Technical
Specifications, and Appendix "B", General Specifications.
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For those individuals needing accommodations or alternative formats as required under the
Americans with Disabilities Act. Please call (314) 426-8094 with questions regarding these
matters. To request language assistance please call (314) 426-8094. Please contact STL three
business days in advance to process your request.
All inquiries regarding this solicitation are to be made in writing on or before May 28, 2026 and
should be addressed to Delia Cummings, Contract Supervisor.
Sincerely,
Delia Cummings
Delia Cummings
Contract Supervisor
Enclosure
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TABLE OF CONTENTS
SECTION PAGE
APPENDIX "A"
1.0 DEFINITIONS 8
2.0 SOLICITATION 10
3.0 QUALIFICATIONS 13
4.0 INVESTIGATION OF CONDITIONS 14
5.0 SCOPE OF WORK 15
6.0 QUALITY ASSURANCE 23
7.0 EXTRA WORK 23
8.0 TERM 24
9.0 ADMINISTRATIVE PROCEDURES 25
10.0 RULES AND REGULATIONS 27
11.0 REPAIR OF DAMAGE 28
12.0 PAYMENTS 29
13.0 REPLACEMENT OF PERSONNEL 30
14.0 PROHIBITED ACTS 31
15.0 RIGHT OF REVIEW 31
16.0 GOVERNING LAW AND FORUM SELECTION 32
17.0 WAIVERS OF LIEN 32
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18.0 FACILITIES PROVIDED BY THE AIRPORT 32
19.0 PRECAUTIONARY MEASURES 32
20.0 STORAGE AND STAGING AREA 33
21.0 BADGING 33
22.0 UNIFORMS 36
23.0 PERFORMANCE BOND AND PAYMENT BOND 36
24.0 MISSOURI UNAUTHORIZED ALIENS LAW 37
25.0 GENERAL PROVISIONS 37
26.0 PREVAILING WAGE AND FRINGE BENEFITS 39
27.0 MEDIA INQUIRIES / ADVERTISING 40
28.0 CUSTOMER SERVICE 41
29.0 INSPECTIONS 42
30.0 FAILURE TO PERFORM 42
31.0 PRE-BID MEETING 44
32.0 BID SUBMITTAL 45
33.0 MAPS 46
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APPENDIX "B"
1.0 INSURANCE 47
2.0 INDEMNIFICATION 48
3.0 CANCELLATION 50
4.0 SUBCONTRACTING AND ASSIGNMENT 51
5.0 NON-DISCRIMINATION IN EMPLOYMENT 53
6.0 RIGHT TO AUDIT CLAUSE 54
7.0 CIVIL RIGHTS GENERAL PROVISIONS 55
8.0 CIVIL RIGHTS - TITLE VI ASSURANCE PROVISIONS 55
9.0 FEDERAL FAIR LABOR STANDARDS ACT PROVISION 58
10.0 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 58
11.0 SEISMIC SAFETY 58
12.0 DISTRACTED DRIVING 59
13.0 CLEAN AIR AND WATER POLLUTION CONTROL 59
14.0 LIVING WAGE 59
15.0 ANTI-DISCRIMINATION AGAINST ISRAEL ACT 60
APPENDIX "C"
BID FOR CARPET CLEANING SERVICES 20 pages
APPENDIX "D"
ADDITIONAL SERVICES - NON-BID AMOUNT 01 page
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ATTACHMENTS AND FORMS
BIDDER'S CHECKLIST 02 pages
ATTACHMENT 1 01 page
Proposal To Bond Form
ATTACHMENT 2 01 page
Authorized Submission Form
ATTACHMENT 3 01 page
St. Louis Lambert International Airport Subcontractor/Supplier List (Airport Only -
Construction and Service Contracts)
EXHIBITS
EXHIBIT A 01 page
Missouri Unauthorized Aliens Law Acknowledgement & Acceptance Declaration
EXHIBIT B 01 page
Missouri Unauthorized Aliens Law Affidavit
EXHIBIT C 01 page
Living Wage Acknowledgement & Acceptance Declaration
EXHIBIT D 01 page
Living Wage Adjustment Bulletin
EXHIBIT E 01 page
Anti-Discrimination Against Israel Act Acknowledgement & Acceptance
Declaration
EXHIBIT F
Anti-Discrimination Against Israel Act Affidavit
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CITY OF ST. LOUIS
ST. LOUIS LAMBERT INTERNATIONAL AIRPORT(R)
APPENDIX "A"
TECHNICAL SPECIFICATIONS
(CARPET CLEANING SERVICES)
1. DEFINITIONS
The following terms and definitions are used in this solicitation:
"Agreement" means the contract awarded under this SFB to the Successful Bidder and
executed between the City of St. Louis and the Successful Bidder for Carpet Cleaning
Services.
"Airport" means St. Louis Lambert International Airport, which is owned by the City
and is operated for the City by the Airport Authority of The City of St. Louis, a
department of the City.
"Airport Representative" means the Airport Assistant Director of Landside Operations
or their authorized or designated representative.
"Bid" means the Bid as defined in Appendix A, Section 2.A "Solicitation" of this SFB.
"Bidder" means a person or entity submitting a Bid under this SFB as more fully
described in Appendix A, Section 2 "Solicitation" of this SFB.
"City" means The City of St. Louis, owner and operator of St. Louis Lambert
International Airport.
"Commencement Date" means the date the term of the Agreement begins, which is
November 1, 2026 as provided for in Appendix A, Section 8 "Term".
"Contractor" means the Successful Bidder.
"Contract Year" means a consecutive twelve (12) calendar month period beginning on
the Commencement Date and each twelve (12) consecutive calendar month period
thereafter during the term of the Agreement.
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"days" means consecutive calendar days unless otherwise expressly stated.
"Director" means the Director of Airports of the City of St. Louis or their authorized
representatives or designated representative.
"Expiration Date" means the date the term of the Agreement ends, which is October 31,
2029 as provided for in Appendix A, Section 8 "Term".
"Extras" means additional service work or modifications, additions, or extras ordered in
writing by the Director, as more fully described in Appendix A, Section 7 "Extra
Work."
"Holiday" means New Year's Day, Memorial Day, Juneteenth, Independence Day,
Labor Day, Veterans Day, Thanksgiving Day, and Christmas Day.
"Ordinance(s)" Unless otherwise specified, this means the ordinances codified as the
Revised Code of the City of Saint Louis, 2020, Annotated. It is the responsibility of the
Bidder to take notice of all City Ordinances, including any amendments that may arise
from time to time. Information on copies of ordinances can be found at: stlouis-
mo.gov/government/city-laws/ordinances/non-digitized-ordinances.cfm
"Provision" means the terms, covenants, conditions, warranties, or provisions of the
Agreement.
"Rules and Regulations" means those lawful and not unjustly discriminatory rules,
regulations, resolutions, plans, operating directives, the Airport Certification Manual, and
directives promulgated or established by the Airport Authority, the Airport Commission,
the Director, or the City, as amended. for the lawful and orderly administration or
operation of the City and Airport.
"Solicitation For Bid" or "SFB" means this request for bids.
"Successful Bidder" means a responsive and qualified Bidder submitting the lowest and
best bid in accordance with the Provisions of this SFB.
"TSA" means the Transportation Security Administration.
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2. SOLICITATION
A. Bid Award
The City will select the Successful Bidder on the basis of the lowest and best Bid
submitted on Appendix C, Bid Forms, along with the Bidder's qualifications and
ability to comply with the Appendix A, Technical Specifications, and Appendix
B, General Specifications (collectively referred to as the "Bid'). The City's
Airport Commission and its Board of Estimate and Apportionment must approve
the Successful Bidder as well as the Provisions of the Agreement. The City
reserves the right to award a contract to a qualified and responsive Bidder that
submits the lowest and best Bid as determined by the City in its sole discretion.
B. Disqualifications
If a Bidder submits more than one Bid under the same or different names, the City
will not consider any of that Bidder's Bids. Bids will be rejected if there is reason
to believe collusion exists among Bidders, and no participant in such collusion
will be considered in future bids for providing the Carpet Cleaning Services.
C. Rights Reserved by City
1. The City reserves the right to thoroughly investigate the financial
status, experience, qualifications, competence, reputation, and
record of the Bidder, and the City reserves the right to reject any or
all bids.
2. The City reserves the right to reject any Bid if, in the City's sole opinion,
the Bidder does not have the minimum qualifications as stated below, (see
Appendix A, Section 3 "Qualifications"), including the necessary
experience, the financial capacity or the ability to perform the scope of
work;
3. The City reserves the right to disqualify any Bidder and reject any Bid that
is not, in the City's sole judgment, competent, experienced, or qualified to
perform the work or service; or not in the City's best interest.
4. The City reserves the right to reject any Bid if the Bid is a conditioned
Bid, contains erasures, alterations, or alternatives, is not accompanied by
all the items identified on the Bidder's Checklist, is submitted without the
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