Carpentry Services – Open Enrollment – Three-Year Contract with Two One-Year Options for Providence School Facilities
| Agency: | City of Providence |
|---|---|
| State: | Rhode Island |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 4, 2025 |
| Due Date: | Dec 1, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Attachment Preview
Revised: 3/5/2024
BOARD OF CONTRACT AND SUPPLY
CITY OF PROVIDENCE, RHODE ISLAND
REQUEST FOR QUALIFICATIONS
Item Description: CARPENTRY SERVICES – OPEN ENROLLMENT – THREE-YEAR CONTRACT WITH TWO ONE-
YEAR OPTIONS for PROVIDENCE SCHOOL FACILITIES
Procurement/MinuteTraq #50945
Date to be opened: 12/1/2025
Issuing Department: Public Property
QUESTIONS
• Please direct questions related to the bidding process, how to fill out forms, and how to submit a bid
(Pages 1-8) to the Purchasing Department.
o Email: purchasing@providenceri.gov
▪ Please use the subject line “Solicitation Question”
• Please direct questions relative to the Minority and Women’s Business Enterprise Program and the
corresponding forms (Pages 9-13) to the MBE/WBE Outreach Director for the City of Providence,
Grace Diaz
o Email: gdiaz@providenceri.gov
▪ Please use subject line “MBE WBE Forms”
• Please direct questions relative to the specifications outlined (beginning on page 14) to the issuing
department’s subject matter expert:
o Name: Elise Marquez
o Title: Project Manager
o Form for submission: https://wkf.ms/48fY2Fz
Pre-bid Conference
There is no pre-bid conference scheduled for this item.
Deadline for questions submissions: November 24, 2025 by 2:00 PM (EST). All questions must
be submitted via this form: https://wkf.ms/48fY2Fz
Any questions submitted outside of this form will not be answered.
All questions will be answered via addendum.
1
INSTRUCTIONS FOR SUBMISSION
Meeting Date: 12/01/2025
Responses may be submitted up to 2:15 P.M. on the above meeting date at the Department of the City Clerk.
Room 311, City Hall. 25 Dorrance Street, Providence. At 2:15 P.M. all bids will be publicly opened and read
at the Board of Contract Meeting in Conference Room 305, on the 3rd floor of City Hall.
• Responders must submit 2 copies of their submission in sealed envelopes or packages labeled with the
captioned Item Description and the City Department to which the solicitation is related and must
include the company name and address on the envelope as well. (On page 1).
• Only use form versions and templates included in this solicitation.
• The submission envelope and information relative to the solicitation must be addressed to:
Board of Contract and Supply
Department of the City Clerk – City Hall, Room 311
25 Dorrance Street
Providence, RI 02903
**PLEASE NOTE: This solicitation may include details regarding information that you will need to
provide (such as proof of licenses) to the issuing department before the formalization of an award.
This information is NOT requested to be provided in your initial solicitation by design.
All responses submitted to the City Clerk become public record. Failure to follow instructions could
result in information considered private being posted to the city’s Open Meetings Portal and made
available as a public record. The City has made a conscious effort to avoid the posting of sensitive
information on the City’s Open Meetings Portal, by requesting that such sensitive information be
submitted to the issuing department only at their request.
2
SUBMISSION PACKAGE CHECKLIST
Digital forms are available in the City of Providence Purchasing Department Office or online at
http://www.providenceri.gov/purchasing/how-to-submit-a-bid/
The submission package MUST include the following, in this order:
• Form 1: Responder's Blank as the cover page/ 1st page (see page 5 of this document)
• Form 2: Certification of Responder as 2nd page (see page 6 of this document)
• Form 3: Certificate Regarding Public Records (see page 7 of this document)
• Form 4: Affidavit of City Vendor (see pages 8 and 9 of this document)
• Form from the Minority and Women Business Enterprise Program
All of the above listed documents are REQUIRED.
***Failure to meet specified deadlines, follow specific submission instructions, or enclose all required
documents with all applicable signatures will result in disqualification, or in an inability to appropriately
evaluate bids.
3
NOTICE TO VENDORS
1. The Board of Contract and Supply will make the award to qualified and responsible applicants.
2. In determining the responsible applicants, cash discounts based on preferable payment terms will not be
considered.
3. Where applicants are equally qualified, the Board of Contract and Supply reserves the right to award to one
applicant, or to split the award.
4. No submission will be accepted if the response is made in collusion with any other bidder.
5. Responses may be submitted on an “equal in quality” basis. The City reserves the right to decide equality.
Applicants must indicate brand or the make being offered and submit detailed specifications if other than
brand requested.
6. An applicant who is an out-of-state corporation shall qualify or register to transact business in this State, in
accordance with the Rhode Island Business Corporation Act, RIGL Sec. 7-1.2-1401, et seq.
7. The Board of Contract and Supply reserves the right to reject any and all responses.
8. Applications may also be accessed electronically on the internet via the City’s Open Meetings Portal.
9. Delivery dates must be shown in the application). If no delivery date is specified, it will be assumed that an
immediate delivery from stock will be made (if applicable).
10. A certificate of insurance will normally be required of a successful vendor.
11. For many contracts involving construction, alteration and/or repair work, State law provisions concerning
payment of prevailing wage rates apply (RIGL Sec. 37-13-1 et seq.)
12. No goods should be delivered, or work started without a Purchase Order.
13. Submit 2 copies of the bid to the City Clerk, unless the specification section of this document
indicates otherwise.
14. Applicant must certify that it does not unlawfully discriminate on the basis of race, color, national origin,
gender, gender identity or expression, sexual orientation and/or religion in its business and hiring practices
and that all of its employees are lawfully employed under all applicable federal, state and local laws, rules
and regulations. (See Form 2.)
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FORM 1: Responder’s Blank
1. Submissions must meet the attached specifications. Any exceptions or modifications must be noted and fully
explained.
2. Responder’s submissions must be in ink or typewritten, and all blanks on the form should be completed.
3. All responses MUST BE SIGNED IN INK.
Name of Bidder (Firm or Individual):
Contact Name:
Business Address:
Business Phone #:
Contact Email Address:
Agrees to bid on (Write the “Item Description” here):
If the bidder’s company is based in a state other than Rhode
Island, list name and contact information for a local agent
for service of process that is located within Rhode Island
Delivery Date (if applicable):
Name of Surety Company (if applicable):
Total Amount in Writing*:
Not applicable. This is a Request for Qualifications
Total Amount in Figures*:
Not applicable. This is a Request for Qualifications
*If you are submitting a unit price bid, please insert “Unit Price Bid”
Use additional pages if necessary for additional bidding details.
Signature of Representation
Title
5
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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