Carnegie Audio and Control Upgrade

Agency:	City of Newnan
State:	Georgia
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 334310 - Audio and Video Equipment Manufacturing
Posted Date:	Feb 15, 2024
Due Date:	Mar 12, 2024
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City of Newnan , Georgia

Request for Proposals (RFP)

for

Carnegie Audio and Control Upgrade

Issue Date :

February 15, 2024

Issued By :

City of Newnan

25 LaGrange Street-

Newnan, GA 30263

Inquiries:

Bryan Lee

I.T. Director

City of Newnan

blee@newnanga.gov

Proposals Due /Opening : Friday, March 15, 2024 at 2:00PM, EST

CITY OF NEWNAN, GEORGIA

RFP – Carnegie Audio and Control Upgrade

Title of RFP

FACT SHEET

Carnegie Audio and Control Upgrade

Date of Issue:

Last day to submit questions:

Date of final answers :

Proposal due date:

Copies of proposal required:

Proposal opening date:

Proposal submission location:

Proposal opening location:

Project name :

Firm selection schedule:

February 15 , 2024

March 6, 2024 2pm

March 8, 2024 2pm

March 1 2, 2024 2:00PM, EST

1 original and 2 copies and 1 digital copy

February 15 , 2024 2:00PM, EST

City Hall, Office of the City Manager , 25 LaGrange Street

Carnegie Audio and Control Upgrade

March 2 6, 2024

Page 2

CITY OF NEWNAN, GEORGIA

RFP – Carnegie Audio and Control Upgrade

A. PURPOSE

The City of Newnan , Georgia, located 35 miles southwest of downtown Atlanta, on

Interstate 85 South, and county seat of Coweta County, Georgia, is seeking proposals from

qualified Contractor for an audio and control update within the Newnan Carnegie Library.

B. GENERAL INFORMATION AND SCHEDULE

This RFP has been issued on February 15, 2024. Each firm is to prepare their response

according to the RFP format, i.e., by section and paragraph of this RFP. The City of Newnan,

Georgia reserves the right to reject any proposal not submitted within the required time frame;

reject any incomplete proposal submitted; contact client references; require further

information; and/or require interviews with any responding firm. All costs related to the

preparation, submittal, and/or presentation of this RFP are the responsibility of the respondent

and will not be assumed in full or in part by the City of Newnan, Georgia.

All inquiries regarding this RFP Must be via email addressed to:

Bryan Lee, I.T. Director

City of Newnan, GA

E-mail: blee@newnanga.gov

Responses to all written inquiries received by 2:00 PM EST, March 8, 2024 will be posted to

The City’s website as an addendum. No other City staff or officials associated with the

Project should be contacted regarding this RFP. Doing so may result in disqualification.

An original and two (2) copies and one (1) digital copy of the proposals are to be submitted to:

City of Newnan

City Manager’s Office

25 Lagrange Street

Newnan, Georgia 30263

Proposals must be submitted no later than 2:00PM EST, March 15, 2024. Proposals must

be received in a sealed envelope or container marked “Carnegie Audio and Control

Upgrade ” and be delivered inside Newnan City Hall, Office of the City Manager by the

stated deadline above. Place the Project name and opening date on the submitting

envelope or container.

No proposal will be received or accepted after the above specified date and time of the

proposal opening. Proposals submitted after the designated date and time will be deemed

invalid and returned unopened to the proponent.

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An order will be awarded to the vendor whose proposal is determined to be the most

advantageous for the City of Newnan, considering all the conditions set forth in this RFP.

While price will be an important factor, it alone will not be the deciding factor in the selection

process. Issuance of this RFP does not constitute a commitment on the part of the City of

Newnan to award a contract pursuant to this RFP. The City of Newnan reserves the right

to reject any and all proposals submitted in response to this RFP, in whole or in part, and

to award a contract pursuant to this RFP or cancel this RFP if it is considered to be in the

best interests of the City of Newnan. The City of Newnan further reserves the right to make

changes to this RFP at any time by issuance of written addendum/addenda, amendment(s)

or clarification(s).

C. BACKGROUND

The City of Newnan is looking to expand our current Carnegie Library sound system to

updated audio and control systems. Our current audio and control system is pictured below.

Proposed system should either integrate with current system or include migrating existing

system.

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D. SCOPE OF SERVICES

It is anticipated that the Carnegie Audio and Control Upgrade project will contain the

following scope of work:

1. Project to expand audio and control system

a. Install new speaker system with amplifiers

b. Replace the system core which handles audio processing and control for

the whole audio/video system

c. All pricing should include installation, cabling, small parts

d. System shall meet all Building and Fire Codes adopted by the City

2. Consultant shall recognize and perform with all stated intents, specifications, and

stipulations contained or referenced herein. Each consultant shall be responsible

for researching the existing conditions and matters that may affect the cost or

performance of the installation services. The successful consultant shall have a

reasonable working knowledge of projects of this nature.

3. The successful consultant will be required to visit the site and become familiar

with existing conditions.

4. Failure to examine any and all documents will in no way relieve the consultant

from the necessity of furnishing any materials or equipment, or performing any

work that may be required to complete the project in accordance to the RFP.

Neglect of above requirements will not be accepted as reason for delay in work

or additional compensation.

5. It shall be clearly demonstrated in the proposal that the successful consultant

has sufficient, qualified, and experienced staff to adequately perform all

installation outlined in the RFP.

6. All supervision, labor, materials, and equipment necessary to complete the

construction shall be furnished by the consultant.

7. All equipment shall be safe, proper, efficient, and suited to and for the job.

8. Upon acceptance of the proposal, the consultant shall coordinate with the City’s

IT Director to arrange an acceptable schedule for the installation.

9. Invoice shall be submitted to the attention of the City of Newnan Accounts

Payable. Payment is due by the City net 30 days from the acceptance of the

invoice.

E. PROPOSAL FORMAT

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Carnegie Audio and Control Upgrade

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See Also

Bid Title:	Carnegie Audio and Control Upgrade
Category:	Request for Proposals
Status:	Open