Carlsbad High School Scoreboard & Sound System Installation Project

REQUEST FOR BID 2627-04
Carlsbad High School Scoreboard & Sound
System Installation Project
RFB Release Date
June 29, 2026
Submission Deadline
August 5, 2026 @ 2:00pm (PST)

QUICK REFERENCE GUIDE
EVENT DATE, TIME
Bid Number 2627-04
Bid Name Carlsbad High School Scoreboard & Sound
System Installation Project
License(s) Eligible to Bid B and C-10
Mandatory Site Walk July 15, 2026, 11:00am
Deadline for Questions July 22, 2026, 2:00pm
Deadline for Addenda July 29, 2026, 2:00pm
Bid Due (via PlanetBids) August 5, 2026, 2:00pm
Recommendation of Award to Board of Trustees September 9, 2026
A Bidder may be disqualified from further consideration for failing to adhere to the dates and times specified above.
All times referred to in this RFB are Pacific Standard Time (PST).
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BOOK 1 OF 2 - BID DOCUMENTATION
I. NOTICE INVITING BIDDERS
NOTICE IS HEREBY GIVEN that the Carlsbad Unified School District of San Diego County, California, acting by and through its
Board of Trustees, hereinafter referred to as the District will receive up to, but not later than than the respective dates and
times indicated below for:
BID 2627-04 - Carlsbad High School Scoreboard & Sound System Installation
Proposals Due: no later than Wednesday, August 5, 2026 at 2:00pm (PST)
Submissions are to be provided electronically and it is highly recommended to be submitted in advance of the deadline date.
All bids shall be made on form(s) furnished by the district and conform with and be responsive to the contract documents.
Proposals must be submitted and received by the District through PlanetBids by the specified time above. Proposals submitted
after this time shall not be accepted. Any claim by a Contractor of error in its proposal must be made in compliance with section
5100 et seq. of the Public Contract Code.
The prequalification process shall be done through PQBids. The prequalification process must be completed prior to
submitting a proposal. The prequalification process can be completed at: https://pqbids.com/carlsbad
DIR Registration: Contractors submitting proposals are required to register as a Public Works Contractor with the California
Department of Industrial Relations. Registration must remain active throughout the term of the contract.
CUPCCAA Registration: pursuant to Public Contract Code Section 20111.5, only pre-registered Contractors will be eligible to
submit a bid for this project. Any bid submitted by a Contractor who is not pre-registered will not be accepted. Contractors can
register on the District's website at: https://pqbids.com/carlsbad
A mandatory site walk will be held on July 15, 2026, 11:00 AM PST., for the purpose of acquainting all prospective bidders with
the bid documents and the work site. It is imperative that all bidders attend this site walk. Failure to attend the site walk will
disqualify the non-attending bidder from proposing. Bidders and their representatives are to meet at Carlsbad High School, in
front of the administration building located at 3557 Monroe Street, Carlsbad, CA 92008.
Project Description: The Contractor shall furnish all labor, materials, equipment, supervision, coordination, and services
necessary to complete the Watchfire Scoreboard and Sound System Installation Project, including, but not limited to,
engineering coordination, demolition, installation, electrical work, controls integration, startup, and commissioning, in
accordance with applicable codes, standards, and District requirements.
Minimum Qualifications: except as provided herein, a proposal submitted to the District by a Contractor who is not licensed
as a Contractor pursuant to the business and professions code shall be considered non-responsive and shall be rejected by
the District. Where federal funds are involved the Contractor shall be properly licensed at the time the contract is awarded.
In all other cases the Contractor shall state their license number, expiration date and classification in the proposal, under
penalty of perjury. The following classifications are acceptable for this contract:
B and C-10
The contractor must have had at least five (5) years of experience in services areas that are similar in nature. The district
reserves the right to reject any of all proposals, to accept or to reject one or more items of a proposal, or to waive any
irregularities of informalities in proposals.
Specification and Contract documents for this proposal are available for download on the Carlsbad Unified School District
website: https://carlsbadusd.net/purchasing and also on PlanetBids .
Laura Siaosi
Clerk of the Board of Trustees
Carlsbad Unified School District
Publication: San Diego Daily Transcript
Advertising Dates: 6/29/2026 and 7/6/2026
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II. INSTRUCTIONS TO BIDDERS
Please read these instructions carefully before preparing your Bid packet for submission
. Availability of Contract Documents
Bids must be submitted to the District on the Bid Forms that are a part of the Bid Package for the Project. Prospective
Bidders may obtain Contract Documents through PlanetBids or the District's webpage at
https://carlsbadusd.net/purchasing-bids
B. Examination of Contract Documents
The District has made copies of the Contract Documents available, as indicated above. Bidders shall be solely
responsible for examining the Project Site during the Mandatory Site Walk at 11:00am on July 15, 2026 and the
Contract Documents, including any Addenda issued during the Bidding period, and for informing itself with respect
to local labor availability, means of transportation, necessity for security, laws and codes, local permit requirements,
wage scales, local tax structure, Contractors' licensing requirements, availability of required insurance, and other
factors that could affect the Work. Bidders are responsible for consulting the standards referenced in the Contract.
Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief for error or omission will be
given except as required under State law.
C. Interpretation of Contract Documents
Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to
their meaning shall be immediately brought to the attention of the District by submission of a written request for
an interpretation or correction to the District. Such submission, if any, must be sent by emailing the District at
Bidding@carlsbadusd.net no later than 2:00 pm on July 22, 2026.
Any interpretation of the Contract Documents will be made only by written addenda duly issued via PlanetBids and
posted on the District's webpage at https://carlsbadusd.net/purchasing-bids. The District will not be responsible
for any explanations or interpretations provided in any other manner. No person is authorized to make any oral
interpretation of any provision in the Contract Documents to any Bidder, and no Bidder should rely on any such oral
interpretation.
Bids shall include complete compensation for all items that are noted in the Contract Documents as the
responsibility of the Contractor.
D. Inspection of Site: Pre-Bid Conference/Site Walk
Each prospective Bidder is responsible for fully acquainting itself with the conditions of the Project Site, as well as
those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and
restrictions which may impact the cost or effort required to complete the Project. A mandatory Pre-Bid
Conference/Site Walk will be held at 11:00am on July 15, 2026. Any Bid submitted by a Bidder who was either late
to the Site Walk or who does not fully attend the Site Walk shall be considered a non-responsive Bid.
E. Addenda
The District reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any,
shall be made by written Addenda. All addenda issued by the District shall be included in the Bid and made part of
the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the District issues an Addendum which
includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the District
will extend the deadline for submission of Bids. The District may determine, in its sole discretion, whether an
Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide the District
with a name, address and email address to which Addenda may be sent, as well as a telephone number by which
the District can contact the Bidder.
Addenda will be posted on PlanetBids and on the District website at https://carlsbadusd.net/purchasing-bids.
Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each
Bidder should email Bidding@carlsbadusd.net to verify that they have received all Addenda issued, if any, prior to
the Bid opening.
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F. Alternate Bids
If alternate Bid items are called for in the Contract Documents, the lowest Bid will be determined on the basis of
the base Bid only. However, the District may choose to award the Contract on the basis of the base Bid alone or the
base Bid and any alternate or combination of alternates. The time required for completion of the alternate Bid items
has been factored into the Contract duration and no additional Contract time will be awarded for any of the
alternate Bid items. The District may elect to include one or more of the alternate Bid items, or to otherwise remove
certain work from the Project scope of work. Accordingly, each Bidder must ensure that each Bid item contains a
proportionate share of profit, overhead and other costs or expenses which will be incurred by the Bidder.
G. Completion of Bid Forms
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents. The use of
substitute Bid forms other than clear and correct photocopies of those provided by the District will not be
permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In
addition, Bidders shall fill in all blank spaces (including inserting "N/A" where applicable) and initial all
interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the
printed matter on the Bid Forms nor make substitutions thereon. Deviations in the Bid form may result in the Bid
being deemed non-responsive.
H. Modifications of Bids
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents. Unauthorized
additions, modifications, revisions, conditions, limitations, exclusions, or provisions attached to a Bid may render it
non-responsive and may cause its rejection. Bidders shall neither delete, modify, nor supplement the printed matter
on the Bid Forms, nor make substitutions thereon. Oral, telephonic, and electronic modifications will not be
considered, unless the Notice to Bidders authorizes the submission of electronic Bids and modifications thereto and
such modifications are made in accordance with the Notice to Bidders.
I. Designation of Subcontractors
As required pursuant to the Subletting and Subcontracting Fair Practices Act, each Bidder shall submit with its Bid
a list of the names, license numbers, DIR registration numbers, if the project is a public works project in excess of
$25,000 or a maintenance project in excess of $15,000, and locations of the places of business of each subcontractor
that will perform work or labor or render service to the Bidder in or about the Project, or that, under subcontract
to the Bidder, will specially fabricate and install a portion of the work, in an amount in excess of one-half of 1 percent
(0.5%) of the total amount of the Bidder's Bid.
A Bidder may not list more than one subcontractor for any one portion of the work. A Bidder that fails to list a
subcontractor for any portion of the work represents that it is fully qualified to and shall perform such work using
its own forces. If the Bid documents require the Bidder to submit alternate Bids and the Bidder intends to use
different or additional subcontractors for the alternates, the Bidder must submit a separate list of subcontractors
for each such alternate. A Bidder shall submit the lists of subcontractors only on the form included in the Bid
documents.
J. Disabled Veteran Business Enterprises
This Project has a participation goal for Disabled Veteran Business Enterprises ("DVBE") of at least three percent
(3%) of the overall dollar amount of state funds allocated to the District pursuant to the Leroy F. Greene School
Facilities Act of 1998, and expended each year by the District, in accordance with Education Code section 17076.11.
Contractor will provide the anticipated DVBE participation in the Contract, and may be required to provide
documentation to the District regarding efforts to achieve this goal as a condition of payment.
K. Licensing Requirements
Pursuant to Section 7028.15 of the Business and Professions Code and Section 3300 of the Public Contract Code, all
Bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the
appropriate licenses for each specialty subcontracted. Pursuant to Section 7028.5 of the Business and Professions
Code, the District shall consider any Bid submitted by a Contractor not currently licensed in accordance with state
RFB 2627-04 Carlsbad High School Scoreboard & Sound System Installation Project 6

law and pursuant to the requirements found in the Contract Documents to be nonresponsive, and the District shall
reject the Bid. The District shall have the right to request, and Bidders shall provide within five (5) calendar days,
evidence satisfactory to the District of all valid license(s) currently held by that Bidder and each of the Bidder's
subcontractors, before awarding the Contract.
L. Public Works Contractor Registration Certification
Please be advised that contractors wishing to bid on this public works project are required to pre-qualify with the
District through the PQBids qualification software. This is necessary for all contractors, regardless of whether they
hold a California Department of Industrial Relations (DIR) registration number.
M. CUPCCAA Informal Bidding Procedures and Registration
The Carlsbad Unified School District has elected to become subject to the California Uniform Public Construction
Cost Accounting Act (CUPCCAA). The District invites all licensed Contractors to submit information to apply for
inclusion on the District's list of registered Contractors to be eligible for award of District projects estimated to cost
up to $220,000.
Effective January 1, 2025, per California Public Contract Code 22032, any public works project that is estimated to
be $220,000 or less is subject to the Informal Bidding Procedures set forth by the State of California Uniform
Construction Cost Accounting Commission. All trade categories are subject to Informal Bidding Procedures.
Contractors that are interested in being on the Informal Bidding Contractors List are required to have a current
license and are subject to verification through the Contractors State License Board.
CUSD's CUPCCAA Registration Form can be found at https://pqbids.com/carlsbad
Contractors Interested in being listed as an eligible Contractor on the CUSD informal Bid list must:
1. Have a current license and subject to verification through the CA Contractors State License Board.
2. Comply with SB 854. Information can be found at https://www.dir.ca.gov/Public-Works/Contractors.html
3. Submit Proof of insurance with the endorsement stating under project description "all operations resulting
from informal and formally quoted projects."
4. Register through PlanetBids in order to submit a Bid or proposal. Registration through PlanetBids can be
done by following the process at: https://vendors.planetbids.com/portal/80752/portal-home
N. Signing of Bids
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide
evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the
capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom. If a
Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by
each joint venturer or partner appointing and designating one of the joint venturers or partners as a management
sponsor to execute the Bid on behalf of Bidder. Only that joint venture or partner shall execute the Bid.
The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in
all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for
any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom.
The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership
in its legal name.
O. Bid Guarantee (Bond)
Each Bid shall be accompanied by: (a) certified check made payable to the District; (b) a cashier's check made
payable to the District; or (c) a Bid Bond payable to the District executed by the Bidder as principal and surety as
obligor in an amount not less than 10% of the maximum amount of the Bid. Personal sureties and unregistered
surety companies will not be accepted.
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The surety insurer shall be a California admitted surety insurer, as defined in Code of Civil Procedure Section
995.120. The cash, check or Bid Bond shall be given as a guarantee that the Bidder shall execute the Contract if it
be awarded to the Bidder, shall provide the payment, Performance Bonds, Insurance Certificates, and
endorsements as required herein within ten (10) calendar days after notification of the award of the Contract to
the Bidder.
Failure to provide the required documents may result in forfeiture of the Bidder's Bid deposit or bond to the District
and the District may award the Contract to the next lowest responsible Bidder, or may call for new Bids.
P. Withdrawal of Bid
Prior to Bid opening, a Bid may be withdrawn by the Bidder only by means of a written request signed by the Bidder
or its properly authorized representative. No Bidder may withdraw their Bid for a period of thirty (30) days after
the date set for the opening of the Bids.
Q. Basis of Award: Balanced Bids
The District shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The District may
reject any Bid, which, in its opinion, when compared to other Bids received or to the District's internal estimates,
does not accurately reflect the cost to perform the Work. The District may reject as non-responsive any Bid, which
unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular Bid
items.
R. Disqualifications of Bidders: Interest in More than One Bid
No Bidder shall be allowed to make, submit, or be interested in more than one Bid. However, a person, firm,
corporation, or other entity that has submitted a sub proposal to a Bidder, or that has quoted prices of materials to
a Bidder, is not thereby disqualified from submitting a sub proposal or quoting prices to other Bidders submitting a
Bid to the District. No person, firm, corporation, or other entity may submit a sub proposal to a Bidder, or quote
prices of materials to a Bidder, when also submitting a prime Bid on the same Project.
S. Insurance Requirements
The successful Bidder shall procure the insurance in the form and in the amount specified in the Contract
Documents. The effective and expiration dates of the Contractor's insurance policies shall correspond with the
effective and expiration dates of the Contract.
T. Award or Rejection of Bids
Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the District may
award the Contract(s). The apparent successful Bidder(s) should begin to prepare the following documents: (1) the
Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the
District notifies the Bidder of the award, the Bidder will have ten (10) consecutive calendar days from the date of
this notification to execute the Contract and supply the District with all of the required documents and certifications.
Regardless of whether the Bidder supplies the required documents and certifications in a timely manner, the
Contract time will begin to run ten (10) calendar days from the date of the notification. Once the District receives
all of the properly drafted and executed documents and certifications from the Bidder, the District may issue a
Notice to Proceed to that Bidder.
The Board of Trustees of the Carlsbad Unified School District, however, reserves the right to reject any/or all Bids if
the District determines that it would be in its best interest to cancel the solicitation, to accept or reject any one or
more items of a Bid, and to waive any informality or irregularity in the Bid(s) or in the Bidding process. If a Bid fails
to conform to requirements set forth in the Notice to Bidders, or any of the other Contract Documents (including,
without limitation, if the District determines that the Bid is unintelligible, internally inconsistent, or ambiguous), the
District may reject the Bid as not responsive to the Notice to Bidders. The District may, but is not required to, seek
information from any vendor that may resolve an ambiguity in the vendor's Bid.
U. Filing of Bid Protests
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Bidders may file a "protest" of a Bid with the District's Director of Purchasing. In order for a Bidder's protest to be
considered, the protest must:
1. Be filed in writing within two (2) business days of notification of award recommendation. Failure to file a
timely Bid protest shall constitute a Bidder's waiver of his/her right to protest the award of the Contract;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific District staff determination or recommendation being protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest;
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected.
If the protest is considered, the District's Director of Purchasing, or other designated District staff member, shall
review the basis of the protest and all relevant information. The Director of Purchasing will provide a written
decision to the protestor. The protestor may appeal the decision to the Superintendent or his/her designee, the
Assistant Superintendent, Business Services.
V. Workers Compensation
Each Bidder shall submit the Contractor's Certificate Regarding Workers' Compensation form.
W. Substitution of Security
The Contract Documents call for monthly progress payments based upon the percentage of the work completed.
The District will retain five percent (5%) of each progress payment as provided by the Contract Documents as
retention. At the request and expense of the successful Bidder, the District will substitute securities for the amount
so retained in accordance with Public Contract Code Section 22300.
X. Prevailing Wages
The Bidder to which the District awards a Contract for the Project, and each of that Bidder's subcontractors of any
tier, shall be required to pay not less than the general prevailing rates of per-diem wages in the locality in which the
work is to be performed for each craft or type of worker needed to execute the Contract ("Prevailing Wages"). The
successful Bidder must retain copies of certified payrolls for a minimum of five years from the date of completion
and submit them upon request of the District or its authorized agent. A copy of the per diem rates of Prevailing
Wages shall be posted at the site of the Project.
Rates are available at http://www.dir.ca.gov/dlsr/pwd/index.htm
Y. Debarment of Contractors and Subcontractors
In accordance with the provisions of the Labor Code, Contractors or subcontractors may not perform work on a
public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section
1777.1 or Section 1777.7 of the Labor Code. Any Contract on a public works project entered into between a
Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any
public money for performing work as a subcontractor on a public works Contract. Any public money that is paid to
a debarred subcontractor by the Contractor for the Project shall be returned to the District. The Contractor shall be
responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on
the Project.
Z. Performance Bond and Payment Bond Requirements
Within the time specified in the Contract Documents, the Bidder to whom a Contract is awarded shall deliver to the
District a Performance Bond and Payment Bond in the form supplied by the District and included in the Contract
Documents. Failure to do so may, in the sole discretion of the District, result in the forfeiture of the Bid Guarantee.
The surety supplying the bond must be an admitted surety insurer, as defined in Code of Civil Procedure Section
995.120, authorized to do business as such in the State of California and satisfactory to the District. The successful
Bidder will be required to provide both a performance bond and a separate payment bond, each in the amount of
twenty five thousand dollars ($25,000.00), prior to the execution of the Contract. If any one project or accumulation
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of projects exceeds $25,000.00, the Contractor will be required to increase the existing Performance and Payment
Bonds to one hundred percent (100%) of the project(s) total.
AA. Request for Substitutions
The successful Bidder shall comply with the substitution request provisions set forth in the Special Conditions,
including any deadlines for substitution requests, which may occur prior to the Bid opening date.
BB. Technology Clause
As technology advances, it is understood that improved or enhanced products may supersede existing products in
both price and performance and yet be essentially similar. The District's requests for proposals seek to address the
rapid advances in technology by allowing functionally similar or identical products that may be introduced in the
future, during the term of any project, to be included under the general umbrella of compatible product lines and
are thus specifically included in the District's Contract document.
CC. Sales and Other Applicable Taxes, Permits, Licenses, and Fees
Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax
and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the
jurisdiction in which the work will be located, unless otherwise expressly provided by the Contract Documents.
DD. Execution of Contract
The Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract
Documents. The District may require appropriate evidence that the persons executing the Contract are duly
empowered to do so.
EE. Required Certifications
Bidders for all projects involving state funds are required to submit the "Asbestos-Free Materials Certification." This
form is included in this package and must be signed under the penalty of perjury and dated, and shall be submitted
to the District. The successful Bidder shall also execute, under the penalty of perjury and dated, the "Recycled
Content Certification" and the "Drug-Free Workplace Certification" included in this package.
Further, by law it is the District's responsibility to determine whether a Contractor must provide fingerprint
certification. Pursuant to Education Code section 45125.2, the District considers the totality of the circumstances in
order to determine if fingerprinting of employees of a Contractor working on a school site is required. Factors to be
considered include the length of time the Contractor's employees are on school grounds, whether students are in
proximity with the location where the Contractor's employees are working, and whether the Contractor's
employees are working alone or with others. A determination regarding whether fingerprint certification is required
is contained in the Special Conditions. These forms are included with the Bid package and must be signed under the
penalty of perjury and dated.
FF. Labor Compliance Monitoring
In accordance with California Labor Code section 1771.4, unless exempted, all public works projects are subject to
compliance monitoring and enforcement by the DIR, which includes the following requirements:
1. Each Contractor and subcontractor shall furnish electronically certified payroll records directly to the Labor
Commissioner in accordance with the instructions and requirements posted by DIR on its website and other
sources.
2. The District will have direct and immediate access to the certified payroll records submitted to DIR in order
to monitor compliance, identify suspected violations and respond to Public Records Act requests.
3. At each job site, Contractor shall post the notice(s) required by California Labor Code section 1771.4(a) (2)
and the California Code of Regulations.
4. The District may withhold Contract payments when payroll records are delinquent or inadequate, or not
submitted as required by the Labor Commissioner. The amount withheld shall be limited to those payments
due or estimated to be due to the Contractor or subcontractor whose payroll records are delinquent or
inadequate, plus any additional amount that the Labor Commissioner has reasonable cause to believe may
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