Career Services Connection Portal
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 2, 2024 |
| Due Date: | Mar 22, 2024 |
| Solicitation No: | RFQ-1000962 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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RFQ-1000962
Career Services Connection Portal
Issue Date: 3/1/2024
Questions Deadline: 3/13/2024 12:00 PM (CT)
Response Deadline: 3/22/2024 12:00 PM (CT)
Contact Information
Contact: Jason Utz
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-5641
Email: utz@iastate.edu
Page 1 of 20 pages
Deadline: 3/22/2024 12:00 PM (CT)
RFQ-1000962
Event Information
Number:
RFQ-1000962
Title:
Career Services Connection Portal
Type:
Request for Proposal (Public)
Issue Date:
3/1/2024
Question Deadline: 3/13/2024 12:00 PM (CT)
Response Deadline: 3/22/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
You must register in ISUBid to download all related requirements and documents.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
hecvatlite304.xlsx
Download
Higher Education Community Vendor Assessment Toolkit (HECVAT) Lite Version Download, complete and attach under
the "Response Attachments" tab with your proposal.
Insurance Language - Professional Services & Software Dev (Off Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (Off Campus) 09-2021
Requested Attachments
Detailed Quote
(Attachment required)
Provide a line item detailed quote, including total cost of ownership to ISU for a three year term (broken down
annually). Be sure to clarify one-time and ongoing costs as well as any annual % increase caps after initial term.
Training and Support
(Attachment required)
Provide training and support information including any related Service Level Agreements (SLAs) information.
Implementation Plan
(Attachment required)
Provide an example implementation plan for this project or from a past project.
Page 2 of 20 pages
Deadline: 3/22/2024 12:00 PM (CT)
RFQ-1000962
Terms and Conditions - Word Format
(Attachment required)
Attach any related terms and conditions that would apply to this purchase in editable word format including an EULA,
terms of service, implementations statements of work, etc. If there are links to other terms within the document, those
terms must be attached as well. It is preferred to use ISU General Terms and Conditions for anything that is not
specifically related to the product or services.
Technical Documentation
(Attachment required)
Provide any diagrams, screen shots or other related technical documentation to help the team understand how your
solution works.
HECVAT OR SOC I Report OR SOC 2 Type II Report
(Attachment required)
If you do not already have one completed, please download and complete from the "Attachments" tab.
Bid Attributes
1 Overview
Iowa State University's Career Services team is looking for a platform capable of, but not limited to, connecting
students with potential employers, hosting job postings, managing event registrations, collecting career outcomes
and internship data, and facilitating communication between parties.
Read and understood
(Required: Check if applicable)
2 Implementation Timeline
Ideally, ISU would like to see this service ready to use by May 20, 2024. Depending on a variety of both internal and
external factors, we understand this may not be achievable. Please provide a brief overview of what your
implementation timeline would look like. Further details can be provided via an attachment.
(Required: Maximum 1000 characters allowed)
3 Supplier Presentations
Representatives from your company will be available for a virtual presentation if requested the week of March
25th?
Yes, we will be available.
(Required: Check only one)
No, we will not be available.
Page 3 of 20 pages
Deadline: 3/22/2024 12:00 PM (CT)
RFQ-1000962
4 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Ability to Meet Required Specifications
Ease of Use / Visual Appeal
Total Cost for Iowa State University
Ability to Meet Preferred Specifications
Availability and Timeliness of Support
Data Analytics Offered
Quality of References and / or Past Experience
Exceptions taken to RFP Terms and Conditions
Read and understood
(Required: Check if applicable)
5 SPECIFICATIONS
Indicate if your system can meet the following requirements.
6 Briefly describe your customer support plan
A more detailed response can be provided as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
7 All information used in the portal will be considered the intellectual property of ISU?
Supplier will not use any of the data uploaded to the platform for solicitation purposes. Data may be used only to
the extent it is needed to accomplish and / or improve the desired services?
Yes No
(Required: Check only one)
8 Solution can incorporate ISU customized branding?
Yes No
(Required: Check only one)
9 Solution has the ability to send and track emails to users, including mass emails?
Yes No
(Required: Check only one)
1 Solution is able to connect with SSO and API through ISU ITS team?
0
Yes No
(Required: Check only one)
1 ISU administrative users are able to view the platform from a student and employer user perspective
1 when needed?
Yes No
(Required: Check only one)
Page 4 of 20 pages
Deadline: 3/22/2024 12:00 PM (CT)
RFQ-1000962
1 Content and available resources can be customized for users based on personal qualifications such as
2 major, year in college, etc?
Yes No
(Required: Check only one)
1 ISU administrative users will have access to an event log of all actions taken in the system?
3
Yes No
(Required: Check only one)
1 Solution is able to set up different levels of authorization and permissions for administrative users?
4
Yes No
(Required: Check only one)
1 Briefly describe your expected system uptime, service ticket numbers and response times
5 A more detailed explanation should be provided under the Training and Support attachment.
(Required: Maximum 1000 characters allowed)
1 Please briefly describe the registration process for ISU end users, administrative users, and employers
6 A more detailed response can be provided as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
1 Briefly describe your reporting capabilities, including types of reports that can be run and criteria that
7 can be used
A more detailed response can be provided as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
1 Briefly describe the solution's expected update plans based on user feedback
8 A more detailed response can be provided as an attachment with your bid response.
(Required: Maximum 1000 characters allowed)
1 Solution includes the ability to have multiple types of user accounts?
9 Such accounts may include but are not limited to students, alumni, employers, faculty/staff, managers
Yes No
(Required: Check only one)
Page 5 of 20 pages
Deadline: 3/22/2024 12:00 PM (CT)
RFQ-1000962
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