Cancer Program Evaluator

State of Delaware
Cancer Program Evaluator
Request for Proposal HSS-26-068
For
Division of Public Health
March 30, 2026
- Deadline to Respond -
May 18, 2026 at 1:00 PM (EDT)
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REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
Cancer Program Evaluator
ISSUED BY PUBLIC HEALTH
CONTRACT NUMBER HSS-26-068
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - Minimum Mandatory Submission Requirements
Appendix B - Scope of Work and Tenhnical Requirements
Appendix C - Vendor Forms
Attachment 2 - Vendor Information Form
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Attachment 3 - Non-Collusion Statement
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Attachment 4 - Exception Form
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Attachment 5 - Confidentiality Form
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Attachment 6 - Business References
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Attachment 7 - Subcontractor Form - if applicable
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Appendix D - Templates/Sample Agreements
Professional Services Agreement
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Business Associate Agreement
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DTI Terms & Conditions
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Appendix E - Workplan Template
Appendix F - Project Cost Template
** Ctrl + Click on the headings above will take you directly to the section.
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STATE OF DELAWARE
Division of Public Health
I. Overview
The State of Delaware Department of Health and Social Services, Division of Public Health,
seeks professional services for Cancer Program Evaluator. This request for proposals ("RFP")
is issued pursuant to 29 Del. C. 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice Date: 03/30/26
Deadline for Questions Date: 04/13/26 at 4:30 PM EDT
Response to Questions Posted by: Date: 04/27/26
Deadline for Receipt of Proposals Date: 05/18/26 at 1:00 PM EDT
Estimated Notification of Award Date: 06/09/26
Estimated Project Start Date Date: 10/01/26
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm's interest in providing the required professional services.
The transmittal letter must also clearly state and justify any exceptions to the requirements of
the RFP which the applicant may have taken in presenting the proposal. (Applicant exceptions
must also be recorded on Attachment 4).
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the Vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, Vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
A pre-bid meeting has NOT been established for this Request for Proposal.
Questions may be submitted no later than April 13, 2026 at 4:30 PM EDT.
All inquiries must be submitted in the Q/A section of the project listing in the Euna
Procurement (formerly Bonfire) Portal (https://dhss.bonfirehub.com).
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STATE OF DELAWARE
Division of Public Health
The Department's response to questions will be posted, according to the
procurement schedule, under the project listing in Euna Procurement
(formerly Bonfire) and to the State of Delaware Bid Solicitation Directory
Website: http://www.bids.delaware.gov/ by April 27, 2026.
II. Scope of Services
A. Background
The mission of the Division of Public Health is to protect and enhance the health of the
people of Delaware. The Division accomplishes its mission by:
* working together with others;
* addressing issues that affect the health of Delawareans;
* keeping track of the State's health;
* promoting positive lifestyles;
* responding to critical health issues and disasters;
* promoting the availability of health services.
The accomplishment of this mission will facilitate the Division in realizing its vision
of creating an environment in which people in Delaware can reach their full
potential for a healthy life.
Project Background:
The selected vendor will support multiple deliverables and evaluation activities relating to
Delaware's grantee status in three federally funded programs:
1. The National Comprehensive Cancer Control Program (NCCCP) provides funding,
guidance, and technical assistance to carry out and evaluate statewide cancer
control plans, with the goal of decreasing cancer incidence and mortality while
addressing social determinants of health to achieve health equity.
2. The National Breast and Cervical Cancer Early Detection Program (NBCCEDP)
provides funding, guidance, and technical assistance to states to help low income,
uninsured, and underinsured women access timely breast and cervical cancer
screening and diagnostic services.
3. The National Program of Cancer Registries (NPCR) supports population-based
cancer registries, such as the Delaware Cancer Registry, to collect, manage, and
analyze data on cancer incidence and mortality. These data inform state and
national cancer control efforts, track trends, and evaluate program impact.
4. May also support requests for program information received from the Delaware
Cancer Consortium (DCC). The DCC is a governor-appointed council that aims to
reduce cancer incidence and mortality in the state and guides the activities of the
Bureau of Cancer Prevention and Control.
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STATE OF DELAWARE
Division of Public Health
As a successful CDC grantee of all three components of the National Comprehensive
Cancer Control grant (NCCCP, NBCCEDP, and NPCR), the Delaware Division of Public
Health must deliver multiple annual reports and evaluation documents, including:
* Evaluation Plans,
* Evaluation Reports,
* Success Stories, and
* Annual Progress Reports
to assess program progress and performance.
The awarded vendor will be responsible for collaboration, report formation, document
preparation, and submission of grant related items into the CDC designated database.
Collaboration among all program components is essential to ensure consistency, data
integrity, and compliance with federal reporting requirements. Contractor assistance is
required to support program staff with miscellaneous data analysis, ensure alignment
between grant components, and assist with audits of Delaware Cancer Registry data.
This contract may be awarded to multiple vendors.
B. Project Goals
The primary goals of this project are to:
1. Evaluate Program Workplans and Performance
* Conduct evaluations of NCCCP and NBCCEDP workplans for each fiscal year to
ensure programs are meeting established goals, objectives, and performance
measures. May use NPCR and Delaware Cancer Registry data to complete
workplans.
* Assess outcomes against planned activities to ensure program operations are
effective and aligned with federal expectations.
2. Support Deliverables and Reporting
* Provide assistance to complete required evaluation documents for NCCCP and
NBCCEDP, including:
a. Comprehensive Cancer Control Program Evaluation Report
b. Evaluation Performance and Measurement Plan
c. Entry of performance measures into the CDC's AMP system
d. Complete Annual Progress Narrative for NCCCP and submit into the CDC's
designated platform
e. Complete NBCCEDP Evaluation Report and submit it into the CDC's
designated platform
f. Complete NBCCEDP Annual Progress Report, including service delivery
components and submit it to the CDC's designated platform
g. Provide program summary reports, as requested, to the Delaware Cancer
Consortium or DPH leadership.
* Ensure that all required submissions to CDC are accurate, complete, and
submitted on time.
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STATE OF DELAWARE
Division of Public Health
3. Foster Coordination Across Program Components
* Work with all cancer grant programs to ensure alignment and consistency between
NCCCP and NBCCEDP deliverables and data. May collaborate with NPCR staff
for information gathering and document preparation.
* Provide consultation for program success stories and may draft success stories
(note: success stories final version will be written by program directors).
4. Participate in Meetings and Technical Assistance
* Attend CDC meetings, DCC meetings, and stakeholder meetings as assigned or
invited by the Bureau Chief, Comprehensive Cancer Control Program
Administrator, or Screening for Life Program Administrator.
5. Enhance Program Evaluation Infrastructure
* Support the establishment of uniform evaluation practices and assist with
miscellaneous data analysis requests.
* Assist in conducting audits of Delaware Cancer Registry data to maintain data
quality and reporting accuracy.
* Assist as requested in creating and distributing surveys to clients, participating
health care providers, and other stakeholders to determine program efficiency and
effectiveness
C. Scope of Services
Please refer to Appendix B for additional details/requirements for the Scope of Work. All
components listed in this section and Appendix B are mandatory.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
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STATE OF DELAWARE
Division of Public Health
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item G, subsection 8 (Insurance).
B. General Evaluation Requirements
1. Qualifications of vendor
a) Administrative Oversight
b) Past experience in successfully operating quality programs of a similar type
and with a similar population
c) Quality Assurance Program details
d) Available resources
2. Methodology Proposed
a) services proposed fit needs as expressed in RFP
b) proposed activities follow a logical sequence
c) adequacy of workplan & timeline schedules
d) builds on existing work of the Division's planning efforts
3. Responses to Scope of Services, Section II.
4. Evaluation of the proposed costs as they relate to the proposed service delivery.
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. 6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at https://mmp.delaware.gov/Bids/ and on Euna Procurement (formerly
Bonfire) at https://dhss.bonfirehub.com.
https://bids.delaware.gov/.
Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made
through Euna Procurement (formerly Bonfire) at https://dhss.bonfirehub.com.
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STATE OF DELAWARE
Division of Public Health
Communications made to other State of Delaware personnel or attempting to ask
questions by phone or in person will not be allowed or recognized as valid and may
disqualify the vendor.
Vendors should rely only on written statements issued by the RFP designated
Contracts, Management and Procurement contact.
The RFP designated contact is:
Maurica Sampson
417 Federal Street Dover, DE 19901
Maurica.sampson@delaware.gov
Contracts, Management and Procurement Contact:
Eddie Mui
Management Analyst III
DHSS_DMS_dmsprocure@delaware.gov
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors' responses. Bidders shall not contact the
State's consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
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STATE OF DELAWARE
Division of Public Health
d. Has violated contract provisions such as:
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in through Euna
Procurement (formerly Bonfire) at https://dhss.bonfirehub.com/ and respond
to the items outlined in this RFP.
The State reserves the right to reject any non-responsive or non-conforming
proposals.
Responses submitted by hard copy, mail, facsimile, or e-mail will not be
accepted.
All proposals must be submitted prior to 1:00 PM EST/EDT on May 18, 2026.
PROPOSAL REQUIREMENTS
a. Proposals must be received before the Proposal Due Date and Time, as
identified in the Procurement Schedule for this RFP.
Responses received after the Proposal Due Date and Time will not be
accepted.
b. Upload your submission at: https://dhss.bonfirehub.com/
Important Notes:
* Logging in and/or uploading the file(s) does not mean the response is
submitted. Users must successfully upload all the file(s) and MUST click
the submit button before the proposal due date and time.
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STATE OF DELAWARE
Division of Public Health
* Users will receive an email confirmation receipt with a unique
confirmation number once the submission has been finalized. This will
confirm that the proposal has been submitted successfully.
* Each submitted item of Requested Information will only become visible
to DHSS after the proposal due date and time.
* If the file is mandatory, you will not be able to complete your submission
until the requirement is met.
* Uploading large documents may take significant time depending on the
size of the file(s) and your Internet connection speed. The maximum
upload file size is 1000 MB.
* Minimum system requirements: Microsoft Edge, Google Chrome, or
Mozilla Firefox. Java Script must be enabled.
* Notarizations are no longer required.
Need Help? Please contact Euna Procurement (formerly Bonfire) directly at
Bonfire Hub, email to support.bonfire@eunasolutions.com, or call 1- 844-
226- EUNA (3862) press 1 for customer support/technical questions or issues
related to your submission. You can also visit their help forum at
https://customer.eunasolutions.com/public/s/contactsupport.
Any proposal submitted after the Deadline for Receipt of Proposals date will
not be accepted. The contents of any proposal shall not be disclosed as to be
made available to competing entities during the negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be
thoroughly familiar with all specifications and requirements of this RFP. The
failure or omission to examine any form, instrument or document shall in no
way relieve vendors from any obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be submitted through
Euna Procurement (formerly Bonfire) prior to the proposal due date. Changes,
amendments, or modifications to proposals shall not be accepted or considered after
the hour and date specified as the deadline for submission of proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any Vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing or
delivery, attendance at vendor's conference, system demonstrations or negotiation
process.
5. Proposal Expiration Date
Prices quoted in the proposal shall remain fixed and binding on the bidder at least
through October 15,2027. The State of Delaware reserves the right to ask for an
extension of time if needed.
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