Camanche Hills Hunt Preserve Concessionaire Contract

REQUEST FOR PROPOSAL (RFP)
For Camanche Hills Hunt Preserve
Concessionaire Contract
MOK-01-26
ADDENDA
Prospective bidders are responsible for reviewing any
published addenda regarding this bid at
ebmud.com/business-center
CONTACT
Scott Wiemerslage, Ranger Supervisor
(209) 772-8257
scott.wiemerslage@ebmud.com
RESPONSE DUE
May 22, 2026
4:00 p.m. PST
SUBMIT ELECTRONICALLY TO
Scott Wiemerslage, EBMUD
scott.wiemerslage@ebmud.com
SUBMIT BY MAIL TO
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY MAIL RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during (U.S. Postal Service) to: (during business hours: 8:00 AM -
business hours: 8:00 AM to 3:30 4:00 PM only)
PM only)
Scott Wiemerslage
Scott Wiemerslage Scott Wiemerslage
EBMUD-MOK Division
EBMUD-MOK Division EBMUD-MOK Division
CHHP RFP MOK-01-26
CHHP RFP MOK-01-26 CHHP RFP MOK-01-26
15083 Camanche Pkwy S.
15083 Camanche Pkwy S. 15083 Camanche Pkwy S.
Valley Springs, CA 95252
Valley Springs, CA 95252 Valley Springs, CA 95252
375 ELEVENTH STREET . OAKLAND . CA 94607-4240 . WWW.EBMUD.COM/BUSINESS-CENTER/

EAST BAY MUNICIPAL UTILITY DISTRICT
RFP for Camanche Hills Hunt Preserve Concessionaire Contract
MOK-01-26
TABLE OF CONTENTS
I. STATEMENT OF WORK
A. SCOPE
B. PROPOSER QUALIFICATIONS
C. SPECIFIC REQUIREMENTS
D. OPERATIONS
II. CALENDAR OF EVENTS
A. MANDATORY SITE WALK
III. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
B. NOTICE OF INTENT TO AWARD AND PROTESTS
C. BONDS
IV. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
B. SUBMITTAL OF RFP RESPONSE
C. RESPONSE FORMAT
ATTACHMENTS
EXHIBIT A - RFP RESPONSE PACKET
EXHIBIT B - INSURANCE REQUIREMENTS
EXHIBIT C - DRAFT CONCESSION CONTRACT
EXHIBIT D - IRAN CONTRACTING ACT CERTIFICATION
EXHIBIT E - INFORMATION TECHNOLOGY SECURITY INFORMATION TO BE EXCLUDED FROM
PUBLIC RECORDS ACT REQUESTS
REV 3/26/25
RFP NO. MOK-01-26
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Camanche Hills Hunt Preserve Concessionaire Contract
I. STATEMENT OF WORK
A. SCOPE
The intent of these specifications, terms, and conditions is to manage the day-to-day
recreational operations at Camanche Hills Hunt Preserve.
East Bay Municipal Utility District (District) intends to award a <10>-year contract (with
<2> options to renew for one-year terms) to the Proposer(s) who best meets the
District's requirements.
Concessionaire is responsible for the day-to-day operation and maintenance of the
Camanche Hills Hunt Preserve and the facilities contained within the boundary of the
Camanche Hills Hunt Preserve.
B. PROPOSER QUALIFICATIONS
1. Proposer Minimum Qualifications
a. Proposer, Proposer's principal, or Proposer's staff shall have been
regularly engaged in the business of providing upland bird hunting and
recreational sport shooting for at least three years.
b. Proposer shall be a certified by the California Department of Fish and
Wildlife as a private hunting and sport shooting facility.
c. Proposer shall possess all permits, licenses, and professional credentials
necessary to perform services as specified under this RFP.
C. SPECIFIC REQUIREMENTS
The District seeks a private concessionaire to operate and maintain the day-to-day
operations of Camanche Hills Hunt Preserve. The selected concessionaire will have
exclusive rights, privilege, and concession within the premise to manage, operate, and
maintain the following:
* Clubhouse Headquarters, check in/check out area
* Game Bird Operations
* Hunting Zones
* Bird Picking/Cleaning Area
* Game Dog Kennels
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Camanche Hills Hunt Preserve Concessionaire Contract
* Gunsmith Services
* Sporting Clays and Trap Ranges
* Food Service Facilies
* Recreational Vehicle Parking Facilities
SPECIFIC REQUIREMENTS should contain as much detail as possible including
deliverables specified under Section D below. This requires that a thorough analysis of
existing problems, goals, and some alternative methods of achieving the goals has been
performed by the end-user.
D. OPERATIONS
1. The Clubhouse Headquarters and check in/out area shall be operated by
Concessionaire to check-in and examine hunter credentials as required by the California
Department of Fish and Game Regulations; assign hunting zones; tag birds; check
hunters out at the completion of hunting; collect fees; sell hunting supplies; sell
preserve licenses; sell bird cards; and to distribute and disseminate relevant information
to hunters including, but not limited to, maps, rules and regulations.
2. Game bird management shall be the responsibility of the Concessionaire, and will
include the purchasing, rearing, penning, and care of upland game (pheasant, chukar,
and quail) and waterfowl (duck), and the release of said game birds as required for
hunting.
3. Hunting zones shall be maintained by the Concessionaire, and individually assigned to
hunters in accordance with standard safety guidelines. Concessionaire shall place and
maintain signage to enable hunters to identify their assigned areas, and shall patrol
assigned areas during hunting periods. Concessionaire shall manage the habitat of
hunting zones through seeding, fertilization, imprinting, disking, mowing, irrigation, and
approved Integrated Pest Management (IPM) practices.
4. The Bird Picking/Cleaning Area shall be operated by Concessionaire during the
hunting season. Concessionaire shall provide bird picking/cleaning services and collect
fees for such services.
5. Game Dog Kennels may be operated and managed by the Concessionaire.
Concessionaire may also conduct or provide for dog training and rental of hunting dogs.
6. Gunsmith Services may be provided by Concessionaire.
RFP NO. MOK-01-26
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Camanche Hills Hunt Preserve Concessionaire Contract
7. Sporting Clays and Trap Ranges shall be operated by the Concessionaire, and will be
limited to sporting clays, trap and skeet ranges, five stand and grouse bunker areas.
Concessionaire is responsible for collecting fees for use of said ranges and areas, as
identified in District's approved fee structure.
8. Food Service Facilities shall be operated by the Concessionaire. Said facilities shall be
used to provide, sell, or serve hot and/or cold foods, alcoholic (limited to beer and wine)
and non-alcoholic beverages, sundries, and other merchandise approved by the District
which are commonly sold at hunting preserves (shooting clubs) in the State of California.
9. RV Parking Facilities may be provided by Concessionaire. Fees for the use of said
facilities will be as identified in District's approved fee structure.
CALENDAR OF EVENTS
EVENT DATE/LOCATION
RFP Issued April 27 2026
at: Camanche Hills Hunt
MANDATORY Site Walk May 11, 2026 Preserve
9:30 AM 2951 Curran Rd. Ione, CA
95640
Response Due May 22, 2026 by 4:00 p.m.
Anticipated Contract Start July 2026
Date
Note: All dates are subject to change by District.
Proposers are responsible for reviewing https://www.ebmud.com/business-
center/requests-proposal-rfps/ for any published addenda. Hard copies of addenda
will not be mailed out.
A. MANDATORY SITE WALK/ PROPOSAL CONFERENCE
Mandatory site walk/Proposal conference will be held to:
1. Allow the District to discuss the scope of the project.
2. Provide Proposers an opportunity to view a site necessary to respond to this RFP.
3. Provide an opportunity for Proposers to ask specific questions about the project
and request RFP clarifications.
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Camanche Hills Hunt Preserve Concessionaire Contract
4. Provide the District with an opportunity to receive feedback regarding the project
and RFP.
All questions deemed to be pertinent by the District will be addressed in Addenda
following the site walk/Proposal conference.
***In order to be eligible to Proposal on this RFP, a representative from the Proposer's
company MUST attend site walk/Proposal conference and sign into confirm her/his
attendance. If an RFP response is submitted by a company that was not in attendance at
this meeting, its RFP response WILL be rejected***
II. DISTRICT PROCEDURES, TERMS, AND CONDITIONS
A. RFP ACCEPTANCE AND AWARD
1. RFP responses will be evaluated by the Selection Committee and will be scored
and ranked in accordance with the RFP section entitled "Evaluation
Criteria/Selection Committee."
2. The Selection Committee will recommend award to the Proposer who, in its
opinion, has submitted the RFP response that best serves the overall interests of
the District. Award may not necessarily be made to the Proposer with the lowest
overall level of effort.
3. The District reserves the right to award to a single or to multiple General or
Professional Service Providers, dependent upon what is in the best interest of the
District.
4. The District has the right to decline to award this contract or any part of it for any
reason.
5. Any specifications, terms, or conditions issued by the District, or those included in
the Proposer's submission, in relation to this RFP, may be incorporated into any
purchase order or contract that may be awarded as a result of this RFP.
6. Award of contract. The District reserves the right to reject any or all proposals, to
accept one part of a proposal and reject the other, unless the proposer stipulates
to the contrary, and to waive minor technical defects and administrative errors,
as the interest of the District may require. Award will be made, or proposals
rejected by the District as soon as possible after proposals have been opened.
B. EVALUATION CRITERIA/SELECTION COMMITTEE
All proposals will be evaluated by a Selection Committee. The Selection Committee may
be composed of District staff and other parties that have expertise or experience in this
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Camanche Hills Hunt Preserve Concessionaire Contract
type of procurement. The Selection Committee will select a Proposer in accordance with
the evaluation criteria set forth in this RFP. The evaluation of the RFP responses shall be
within the sole judgment and discretion of the Selection Committee.
The Selection Committee will evaluate each RFP response meeting the qualification
requirements set forth in this RFP. Proposer should bear in mind that any RFP response
that is unrealistic in terms of the technical or schedule commitments, or unrealistically
high or low in effort, will be deemed reflective of an inherent lack of technical
competence or indicative of a failure to comprehend the complexity and risk of the
District's requirements as set forth in this RFP.
The Evaluation Criteria are as follows:
Evaluation Criteria
A. Im plementation Plan and Schedule:
An evaluation will be made of the likelihood that the Proposer's
implementation plan and schedule will meet the District's schedule.
Additional credit will be given for the identification and planning for
mitigation of schedule risks which the Proposer believes may adversely
affect any portion of the District's schedule.
B. R elevant Experience:
RFP responses will be evaluated against the RFP specifications and the
questions below:
1. Do the individuals assigned to the project have experience on similar
projects?
2. Are resumes complete and do they demonstrate backgrounds that
would be desirable for individuals engaged in the work the project
requires?
3. How extensive is the applicable education and experience of the
personnel designated to work on the project?
C. R eferences (See Exhibit A - RFP Response Packet):
If a short list process is used for a solicitation, references are only
performed on the shortlisted Proposers and the score for reference checks
is not included in the preliminary short list score.
D. U nderstanding of the Contract:
RFP responses will be evaluated against the RFP specifications and the
questions below:
1. Has the Proposer demonstrated a thorough understanding of the
purpose and scope of the contract?
2. How well has the Proposer identified pertinent issues and potential
problems related to the contract?
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Camanche Hills Hunt Preserve Concessionaire Contract
3. Has the Proposer demonstrated that it understands the deliverables the
District expects it to provide?
E. C ontract Equity Program:
Proposer shall be eligible for SBE or DVBE preference points if they are a
certified small business entity, as described in the guidelines contained in
Exhibit A-Contract Equity Program, and they check the appropriate box,
requesting preference, in Exhibit A-Proposer Information and Acceptance.
Qualified DVBEs and/or SBEs will receive an additional 5 points to their total
score.
C. NOTICE OF INTENT TO AWARD AND PROTESTS
At the conclusion of the RFP response evaluation process, all entities who submitted a
proposal package will be notified in writing by e-mail or USPS mail with the name of the
Proposer being recommended for contract award. The document providing this
notification is the Notice of Intent to Award.
Negotiations for a Consulting Services Agreement with a "not to exceed" contract price
(for time and expenses) will be scheduled shortly after the Notice of Intent to Award. If
an Agreement cannot be achieved, the District will proceed to negotiate with the next
highest ranked Proposer.
Protests must be in writing and must be received no later than seven (7) workdays after
the District issues the Notice of Intent to Award. The District will reject the protest as
untimely if it is received after this specified time frame. Protests will be accepted from
proposers or potential proposers only.
If the protest is mailed and not received by the District, the protesting party bears the
burden of proof to submit evidence (e.g., certified mail receipt) that the protest was
sent in a timely manner so that it would be received by the District within the RFP
protest period.
Proposal protests must contain a detailed and complete written statement describing
the reason(s) for protest. The protest must include the name and/or number of the
proposal, the name of the firm protesting, and include a name, telephone number,
email address and physical address of the protester. If a firm is representing the
protester, they shall include their contact information in addition to that of the
protesting firm.
Protests must be mailed, hand delivered, or emailed to the Manager of Purchasing,
Mailstop 102, East Bay Municipal Utility District, 1010 Franklin St., Oakland, CA 94607
or P.O. Box 24055, Oakland, California 94623. Facsimile and electronic mail protests
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Camanche Hills Hunt Preserve Concessionaire Contract
must be followed by a mailed or hand delivered identical copy of the protest and must
arrive within the seven workday time limit. Any proposal protest filed with any other
District office shall be forwarded immediately to the Manager of Purchasing.
In the event that the protest is denied, the protester can appeal the determination to
the requesting organization's Department Director. The appeal must be submitted to
the Department Director no later than five workdays from the date which the protest
determination was transmitted by the District, to the protesting party. The appeal shall
focus on the points raised in the original protest, and no new points shall be raised in
the appeal.
Such an appeal must be made in writing and must include all grounds for the appeal and
copies of the original protest and the District's response. The proposal protester must
also send the Purchasing Division a copy of all materials sent to the Department
Director.
The Department Director will make a determination of the appeal and respond to the
protester by certified mail in a timely manner. If the appeal is denied, the letter will
include the date, time, and location of the Board of Directors meeting at which staff will
make a recommendation for award and inform the protester it may request to address
the Board of Directors at that meeting.
The District may transmit copies of the protest and any attached documentation to all
other parties who may be affected by the outcome of the protest. The decision of the
District as to the validity of any protest is final. This District's final decision will be
transmitted to all affected parties in a timely manner.
III. RFP RESPONSE SUBMITTAL INSTRUCTIONS AND INFORMATION
A. DISTRICT CONTACTS
All contact during the competitive process is to be through the contact listed on the first
page of this RFP. The following persons are to be contacted only for the purposes
specified below:
FOR INFORMATION ON THE CONTRACT EQUITY PROGRAM:
Attn: Contract Equity Office
PHONE: (510) 287-0114
AFTER AWARD:
Attn: Scott Wiemerslage, Ranger Supervisor
EBMUD - Mokelumne Watershed and Recreation
E-Mail: scott.wiemerslage@ebmud.com
PHONE: (209)772-8257
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Camanche Hills Hunt Preserve Concessionaire Contract
B. SUBMITTAL OF RFP RESPONSE
1. Proposer may upload your RFP response in pdf format and prior to the bid due
date/time RFP submittals, in their entirety, shall be emailed to
scott.wiemerslage@ebmud.com. The District's email has limitations on
attachment size. Make sure your response is less than 25 megabytes. If the file
exceeds the limit, you will need to send multiple emails. Proposers are solely
responsible for ensuring timely delivery of the proposals. The District shall not be
responsible for any issues related to transfer of files through email. You may call
at (209)772-8257 to check receipt of the proposal.
2. Submit hard-copy proposals to:
RESPONSE DELIVERED BY SERVICE RESPONSE DELIVERED BY RESPONSE HAND-DELIVERED
(UPS, FedEx, DHL, etc., during MAIL (U.S. Postal Service) to: (during business hours: 8:00
business hours: 8:00 AM to 3:30 AM - 4:00 PM only)
PM only)
Scott Wiemerslage
Scott Wiemerslage Scott Wiemerslage
EBMUD-MOK Division
EBMUD-MOK Division EBMUD-MOK Division
CHHP RFP MOK-01-26
CHHP RFP MOK-01-26 CHHP RFP MOK-01-26
15083 Camanche Pkwy S
15083 Camanche Pkwy S 15083 Camanche Pkwy S
Valley Springs, CA 95252
Valley Springs, CA 95252 Valley Springs, CA 95252
3. All costs required for the preparation and submission of an RFP response shall be
borne by the Proposer.
4. California Government Code Section 4552: In submitting an RFP response to a
public purchasing body, the Proposer offers and agrees that if the RFP response is
accepted, it will assign to the purchasing body all rights, title, and interest in and
to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Sec. 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700,
of Part 2 of Division 7 of the Business and Professions Code), arising from
purchases of goods, materials, or services by the Proposer for sale to the
purchasing body pursuant to the RFP response. Such assignment shall be made
and become effective at the time the purchasing body tenders final payment to
the Proposer.
5. Proposer expressly acknowledges that it is aware that if a false claim is knowingly
submitted (as the terms "claim" and "knowingly" are defined in the California
False Claims Act, Cal. Gov. Code, 12650 et seq.), the District will be entitled to
civil remedies set forth in the California False Claim Act.
RFP NO. MOK-01-26
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