CalWORKS Childcare Stage One Subsidized Childcare Program
| Agency: | Mariposa County |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| Posted Date: | Feb 26, 2026 |
| Due Date: | Mar 26, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
CalWORKS Childcare Stage One Subsidized Childcare Program
|
| Category: | Professional Services |
| Status: | Open |
|
Attachment Preview
Request For Proposals (RFP)
I. INTRODUCTION:
The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified
individuals, firms and agencies to oversee, refer and manage California Work
Opportunity and Responsibility for Kids (CalWORKs) Stage One subsidized childcare
program.
Work contracted under this RFP will not exceed $275,000. This project is funded by the
CalWORKs program.
The term of the Agreement will be for a period of one year beginning on July 1, 2026,
thorough June 30, 2027.
II. BACKGROUND:
The availability of quality childcare is essential to the success of the California Work
Opportunity and Responsibility to Kids (CalWORKs) childcare program. The program
helps families access immediate childcare as the parent or caretaker works or performs
their welfare-to-work activity. The purpose of the program is to support parents or
caretakers as they transition to the stable, long-term childcare necessary for the family
to leave and remain off aid.
Current or former CalWORKs cash aid recipients are eligible to receive assistance with
paying for childcare with a provider of their choice when they are employed or
participating in county approved Welfare-to-Work activities. Pregnant and parenting
teens in the Cal-Learn program are also eligible to receive CalWORKs childcare.
Childcare is provided for children through the age of 12, and for exceptional needs and
severely disabled children up to age 21.
CalWORKs Stage One childcare program begins when a family starts receiving
CalWORKs cash aid. Former CalWORKs clients are also eligible to receive childcare
services in Stage One and/or Stage Two for a total of no more than 24 months after
they leave cash aid.
Immediate and continuous childcare eligibility is part of a two-generational approach to
disrupt the cycle of poverty by simultaneously focusing on the needs of parents and
children. Workforce development and childcare assistance programs paired together
increase the value of both services and lead to better outcomes for families. Pairing
workforce programs with childcare or early education programs helps parents improve
Request For Proposals (RFP)
life opportunities while supporting the developmental needs of their children are both
essential to ending intergenerational poverty.
III. TIMELINE:
The timeline outlined below represents the tentative schedule for this RFP. Any change
in the scheduled dates for the RFP will be advertised.
RFP Schedule
Request for Proposals (RFP) Posted
Proposal Submission Deadline
Initial Screening of Proposals – to determine eligibility
Notice of disqualifications sent to proposers
Evaluation of Eligible Proposals
Award Determinations & Notifications
Final Date to Submit Protests
Response to Protests
Contract Negotiations
Intent to Award Issued
Board of Supervisor Approval
Contract Start Date
Date
2/26/2026
3/26/2026
3/27/2026
3/31/2026
4/7/2026
4/10/2026
4/17/2026
4/20/2026
4/21/2026
4/21/2026
5/12/2026
7/1/2026
IV: ELIGIBILITY TO APPLY REQUIREMENTS:
• Knowledge and understanding of CalWORKs Stage One childcare program.
• Ability to deliver services to clients in a culturally competent manner, including
those with limited English proficiency and diverse cultural and ethnic
backgrounds, and criminal involvement.
• Ability to deliver services to clients ensuring that employment practices and the
administration of public assistance and social services programs are
nondiscriminatory, to the effect that no person shall because of ethnic group
identification, age, sex, color, disability, medical condition, national origin, race,
ancestry, marital status, religion, religious creed or political belief be excluded
from participation in or be denied the benefits of, or be otherwise subject to
discrimination under any program or activity receiving federal or state financial
assistance
• Must identify and be able to execute all aspects of the Service Locations listed in
the Scope of Services.
Request For Proposals (RFP)
• Must identify and be able to execute all aspects listed in Hours of Operations
under the Scope of Services.
• Must identify and be able to execute all aspects of the Program Design and
Objectives listed under the Scope of Service.
V. SCOPE OF SERVICES:
Program Design and Objectives – Bidder must devise and implement a mechanism
that provides swift communication between Health and Human Services staff and bidder
staff that results in the best service for the client.
Provide childcare information, education and training to Health and Human Services to
ensure continuity of information and services to clients, as well as collaboration to
support family success.
Provide orientations to parents or caretakers either in group settings or individually, that
include education on childcare choices and assessing their childcare needs, including
all types of appropriate childcare. Every effort will be made to have orientation in the
language of the participant and will be adapted to meet any special learning needs of
the participant.
Connection to the local childcare resources and referral program which provides free
information on choosing childcare and gives referrals to childcare centers, family
childcare homes, and other childcare settings.
Meet with parent or caretakers to develop family file, determine family needs, make
referrals to childcare, discuss parenting and/or child development concerns, as well as
program participation requirements.
Work with Health and Human Services staff to develop forms that ensure family
eligibility, such as income verification or need for care.
Work with parents or caretakers to implement TrustLine registration process procedure
for license-exempt providers.
Contact childcare provider to orient to program requirements and complete the childcare
agreement.
Provide ongoing support and assistance to the parent or caretaker and childcare
provider.
Maintain a participant list for each Stage as well as other childcare funding.
Transition parents or caretakers between CalWORKs childcare Stages One, Two and
Three and other subsidized childcare programs based on stability of their situation and
Request For Proposals (RFP)
funding, with the intent that families experience no break in their childcare services due
to a transition between Stages.
Receive all required documentation such as attendance and claim sheets, and institute
payment process for tallying, verifying and authorizing payment issuance.
Pay childcare provider within 15 days from receipt of claim for prior month service
providing that paperwork is received in a timely and accurate manner.
Advise Health and Human Services Agency of any apparent improper or fraudulent use
of CalWORKs funds which may come to the bidder's attention.
Health and Human Services staff will refer all CalWORKs participants needing childcare
in order to work or participate in approved training or work activities to bidder though the
automated childcare administrator portal. Health and Human Services staff will notify
bidder though the automated childcare administrator portal when client is no longer
eligible for Stage One childcare services.
Individuals Served – All Mariposa County CalWORKs parents and caretakers in need
of childcare
Services Location – All services are to be provided within Mariposa County
Hours of Operations- Bidder agrees to offer equal availability during normal business
working hours and advise Health and Human Services Agency regarding observed
holidays and days office will be closed.
Program Staffing – Bidder will ensure that adequate staffing and maintain basic
statutory Worker’s Compensation, General Liability and Unemployment Insurance for all
employees working within the contract.
Data Gathering, Outcomes, Reports – Submit billing statements to Health and Human
Services Agency by the 30th of each month for reimbursement of program costs.
Submit information for California Department of Social Services reports regarding Stage
One funds expended to Health and Human Services Agency by the 10th of the following
month.
Submit childcare payment projection worksheets to the Health and Human Services
Agency upon request.
Complete and file all required California Department of Education reports and provide a
copy to Health and Human Services Agency.
Bidder shall submit to Health and Human Services Agency a year-end report of services
rendered within 30 days after end of each fiscal year.
Request For Proposals (RFP)
Cultural Competence Compliance - The program must serve clients regardless of
diverse racial/ethnic or cultural and linguistic characteristics and offer culturally specific
approaches.
Budget – Mariposa County Health and Human Services Agency shall award the bidder
a maximum amount of $275,000 for Stage One childcare services, as established by AB
1542, provided to CalWORKs participants. This is for childcare paid for the months of
July 2026 through June 2027.
The bidder will pay childcare providers for Stage One services and transition to Stage
Two, Stage Three or other programs when appropriate. The cost of childcare
reimbursement to providers must be within the regional market rate (RMR) (Education
Code [EC] Section 8357) and may not exceed the fee charged to private clients for the
same service (EC Section 8357[b]).
Compensation shall be based on Stage One childcare funds expended by the bidder
and shall include no more than a 25% administrative fee to cover the bidder’s
administrative and childcare program support costs.
VI. PROPOSAL SUBMISSION:
Proposal submissions must include a complete Proposal Package. Complete Proposal
Packages includes the following:
Section 1 - Cover Letter
All proposals must be accompanied by a cover letter not exceeding one page and
should provide propose information and contact information as follows:
i. Contact Information – The name, address, telephone number, and fax number of
proposers primary contact person during the RFP process.
ii. Proposer Information – Description of the type of organization (corporation,
partnership, sole, etc.) and how many years it has been in existence.
iii. Proposers must submit a current organizational chart that includes the placement
of the program as described in this RFP.
iv. Proposal packages should include a copy of any applicable License or
Certification.
Section 2 - Proposal Package Checklist
All items included in the proposal package must be submitted in order listed on the
Proposal Package Checklist. The Checklist must be submitted with the proposal. (See
exhibit A)
This page summarizes the opportunity, including an overview and a preview of the attached documents.
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