CALL FOR BIDS for MEDIAN AND EASEMENT MAINTENANCE

Agency: City of Foster City
State: California
Type of Government: State & Local
NAICS Category:
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Oct 6, 2020
Due Date: Nov 4, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
CALL FOR BIDS for MEDIAN AND EASEMENT MAINTENANCE
Bid/RFP Status:
Open - accepting bids and proposals
Bid/RFP Due Date:
Wednesday, November 4, 2020 - 2:00pm
Bid/RFP Reference Number:
20-21 Median Maintenance

Scope of work includes providing landscape and "hardscape" maintenance of street median islands and easement areas on the following sites: 1) East Hillsdale Blvd.; 2) Foster City Blvd.; 3) Edgewater Blvd.; 4) Beach Park Blvd; 5) Shell Blvd.; 6) Metro Center Blvd.; 7) Vintage Park Dr.; 8) East Third Ave.; 9) and all other areas as outlined in Attachments A and B to the Call for Bids (link below). The contract term for this work shall be for a one year beginning January 1, 2021 and ending December 31, 2021, or as extended at the sole discretion of City through December 31, 2024.

The City is also Calling for Bids for Cul-de-Sac Maintenance, see link below.

Attachment Preview

CALL FOR BIDS
for
MEDIAN AND EASEMENT MAINTENANCE
for the
CITY OF FOSTER CITY PARKS DEPARTMENT
The City of Foster City has issued a Call for Bids to provide maintenance for the City’s medians and
easements.
In light of the State of Emergency related to Novel Coronavirus (COVID-19), electronic submittal
of Bids is required. The City will allow electronic submittal of Bids until 2:00 pm on Wednesday,
November 4, 2020. Hard copies must follow and must be post marked on or before November 4,
2020. Bids that are not submitted timely in both electronic and hard copy forms will not be
considered.
Questions may be submitted by 2:00 P.M. on October 28, 2020. Written responses to all
questions received will be made available to all firms that have been invited to submit bids.
Questions may be submitted electronically to Peter Chiamos at pchiamos@fostercity.org.
SPECIFICATIONS FOR SCOPE OF WORK
Services For:
LANDSCAPE AND “HARDSCAPE” MAINTENANCE FOR STREET MEDIAN ISLANDS AND EASEMENTS
ON:
1) East Hillsdale Blvd
2) Foster City Blvd
3) Edgewater Blvd
4) Beach Park Blvd
5) Shell Blvd
6) Metro Center Blvd
7) Vintage Park Blvd
8) East Third Ave
9) Other areas as outlined in the List of Locations (Square Footage) and Map of Locations,
Attachments A and B, attached and incorporated by this reference.
CITY OF FOSTER CITY, CALIFORNIA
CONTENTS
The following documents are elements of our Street Median Maintenance Program:
Pages
Sealed Bids......................................................................................................... 2-3
Instructions to Bidders ...................................................................................... 4-5
Bid Form ............................................................................................................ 6-7
Schedule of Bid Items ........................................................................................ 8
Contract Labor Summary .................................................................................. 9
Bidder's Statement............................................................................................ 10-12
Statement of Qualifications .............................................................................. 13
Part I: General Provisions ......................................................................... 14
Part II: Special Provisions .......................................................................... 14-16
Landscape Maintenance Specifications......................................... 17-20
Technical Maintenance Specifications .......................................... 21-26
Part III: List of Attachments........................................................................ 27-35
Part IV: Sample City Contract…..……(Attached).......................................... 36-49
City of Foster City
Corporation Yard Building/Parks Department
100 Lincoln Centre Drive
Foster City, CA 94404
(650) 286-3549
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NOTICE INVITING SEALED BIDS
1. Electronic and Sealed bids will be received by the City of Foster City (the “City”) for Landscape
Maintenance services and other work as described in the Specifications/Scope of Work
Documents.
2. Specification documents and bid forms are available at the City of Foster City Corporation Yard
Building -100 Lincoln Centre Drive, Foster City, California. Any questions regarding bid or
contract documents must be submitted by October 28, 2020 to Peter Chiamos, Parks
Manager, at (650) 286-3549, or in writing at the above address. All received questions shall be
answered in a single addendum to this Call for Bids, which shall be sent to to all firms that have
been invited to submit bids prior to the date that bids are to be submitted.
3. Evidence of insurability shall also be included with the bid. The successful Bidder shall be
required to provide proof of insurance coverage that meets or exceeds the requirements
specified in the attached draft Vendor Agreement.
4. Qualified Bidders must have at least three (3) years of professional landscape maintenance
services to municipalities. Bidders shall supply four (4) references of prior clients within the last
three (3) years and including at least one (1) current client with the bid.
5. The contract term for this work shall be for a one year beginning January 1, 2021 and ending
December 31, 2021, or as extended at the sole discreation of City as detailed below. The
contract may be renewed by the City in one-year (12 month) increments as follows:
1) Extention One: January 1, 2022 through December 31, 2022
2) Extention Two: January 1, 2023 through December 31, 2023
3) Extention Three: January 1, 2024 through December 31, 2024.
The compensation paid to the contractor shall increase by no more than 2% per year and shall
be applied at the commencement of each extension exercised by the City. City shall notify the
contractor its intention to extend the contract at least 60 calendar days prior to the expiration
of the current term.
6. The City reserves the right to reject any or all bids, to waive any informality in bids, and to
accept or reject any items of the bid.
7. Sealed bids shall be delivered to the City of Foster City c/o Park Maintenance Office, 100
Lincoln Centre Drive, Foster City California 94404, on or before 2:00 p.m., Wednesday,
November 4, 2020.
Dated: September 30, 2020
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INSTRUCTIONS TO BIDDERS
BID REQUIREMENTS AND CONDITIONS
Project Scope: Provide landscape and "hardscape" maintenance of street median islands
and easement areas on the following sites: 1) East Hillsdale Blvd.; 2) Foster City Blvd.;
3) Edgewater Blvd.; 4) Beach Park Blvd; 5) Shell Blvd.; 6) Metro Center Blvd.; 7) Vintage Park Dr.; 8) East
Third Ave.; 9) and all other areas as outlined in Attachments A and B to this Call for Bids.
Bidder Qualifications: All Bidders and potential subcontractors shall be properly licensed by the State of
California to perform the specific work designated. Bidder shall provide information on prior
experience, past projects, capability, craftsmanship and other pertinent information to work on the
project. City reserves the right to reject any or all bidders that, in the City's opinion, lack the experience
and qualification to adequately perform the work.
Bidding Documents and Execution: Refer to "Contents" page for a list of all documents required for
accurate and comprehensive bidding. It shall be the Bidder's responsibility to obtain these documents;
see "Notice Inviting Sealed Bids." All blanks on required submittals shall be fully completed or marked
"None" where applicable. One (1) copy of each document must be submitted electronically and in a
sealed bid envelope post marked before the bid deadline.
Post Bid Requirements: It is expected that the successful bidder shall execute a Vendor Agreement in
the form of the draft attached with this Call for Bids. After the City awards the Agreement to the lowest
responsible bidder, the successful bidder shall provide all required insurance documentation and
execute the Agreement.
Contents of Bid Forms: Prospective Bidders shall utilize and fully complete the attached bid form.
Examination of Specifications, Special Conditions and Site Work: The Bidder shall examine carefully the
scope of work, requirements, and site(s) of the work. By submitting a bid, the Bidder represents that it
has investigated and understands conditions to be encountered as to the character, quality and
quantities of work to be performed and materials to be furnished, and the requirements of these
specifications.
The succesful Bidder (the “Contractor”) shall accept the site as is and proceed with the work under the
contract.
Withdrawal of Bids: A bid may be withdrawn by the Bidder prior to, but not after, the time fixed for the
opening of bids, provided that a written request, executed by the Bidder or his duly authorized
representative, is submitted to Peter Chiamos at pchiamos@fostercity.org.
Rejection of Bids and Disqualification of Bidders: Bids may be rejected if they show any alterations of
the form, additions not called for, conditional bids, incomplete bids, erasure, or irregularities of any
kind. Any statement of qualification in the bid form, or attached thereto or included therewith, serving
to qualify bid, or containing conflicting statements, or otherwise rendering bid ambiguous or uncertain,
will disqualify the bid. The City will not consider more than one bid from an individual, firm,
partnership, corporation, or association under the same or different names. If the City has reasonable
grounds for believing that any Bidder is interested in more than one bid for the work contemplated the
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City shall reject all bids in which the Bidder is interested. The City reserves the right to reject any and all
bids.
Competency of Bidder: Each Bidder will be required to furnish satisfactory evidence that it has sufficient
means, plants, equipment, and experience to undertake and successfully complete the work herein
contemplated.
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