244-26 Calibration and Repair Services for Motorized Skid Resistance Testing Units

Agency:	State Government of Ohio
State:	Ohio
Type of Government:	State & Local
NAICS Category:	541380 - Testing Laboratories 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date:	Jan 22, 2026
Due Date:	Feb 5, 2026
Solicitation No:	SRC0000036530
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation ID:	SRC0000036530
Solicitation Name:	244-26 Calibration and Repair Services for Motorized Skid Resistance Testing Units
Original Begin Date:	1/22/2026 11:28:54 AM
Begin Date:	1/22/2026 11:28:54 AM
End Date:	2/5/2026 1:00:00 PM
Inquiry End Date:	1/29/2026 1:00:00 PM
Commodity:	Calibrated resistance measuring equipment
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000036530

Solicitation Name

244-26 Calibration and Repair Services for Motorized Skid Resistance Testing Units

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

1/22/2026 11:28:54 AM (ET)

Amendment?

End Date

2/5/2026 1:00:00 PM (ET)

Inquiry End Date

1/29/2026 1:00:00 PM

Summary

The purpose of this invitation to bid is to establish a term contract for all labor, material, parts, equipment and incidentals necessary to perform and insure that the ODOT motorized skid resistance testing units are in working order at all times. Vendor must provide annual calibration, minor and major repairs when requested and required. Annual calibrations will be conducted in accordance with the procedures and standards described in ASTM E274-97.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Bid Document	RFx Commercial Documents (Approved)	244-26.pdf
Pricing Document	RFx Commercial Documents (Approved)	244Pricing.xlsx

2 Record(s)

Attachment Preview

Calibration & Repair Services for Motorized Skid Resistance Testing Units

REQUIREMENTS/SPECIFICATIONS

Section 1: Intent

The purpose of this invitation to bid is to establish a term contract for all labor, material, parts, equipment

and incidentals necessary to perform and insure that the ODOT motorized skid resistance testing units are

in working order at all times. Vendor must provide annual calibration, minor and major repairs when

requested and required. Annual calibrations will be conducted in accordance with the procedures and

standards described in ASTM E274-97.

Section 2: Contract Duration

The effective duration of this contract shall be 2 years.

Section 3: Specifications

Specifications as shown herein are incorporated into this ITB and made a part thereof are found in the Ohio

Department of Transportation Construction and Materials Specifications 2013 C&MS edition. To obtain the

2013 C&MS specifications handbook, contact:

Ohio Department of Transportation

Office of Contract Sales

1980 W. Broad Street, 1st floor

Columbus, Ohio 43223

Telephone (614) 466-3778 or (800) 459-3778

The cost of the handbook is $4.50.

Section 4: Delivery

ODOT Personnel will deliver the test units to the successful in-state (Ohio) vendor’s location and pick-up

units when repairs are completed.

An out-of-state successful vendor shall pick-up and deliver the test units to ODOT at 1620 West Broad

Street, Columbus, Ohio at vendor’s expense.

4.1 Minor/Major Repairs

Once the units are in the vendor’s possession, this service shall be completed within 30 calendar days upon

written or verbal notification against a valid State of Ohio purchase order.

4.2 Delivery Hours

All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday,

excluding State holidays, unless special permission is granted by the Department to temporarily waive or

adjust this requirement.

Section 5: Parts and Component Pricing

Any parts provided by the awarded vendor to repair the test units must be sold to the Department at the

awarded vendor’s actual cost. No additional fee or percentage will be paid by the Department for those

parts. The awarded vendor must provide proper invoices to the Department showing the part number and

exact cost the vendor paid for all repair parts.

Rev. 05/27/2025

Section 6:

Section 7:

Invoices

Vendors must provide on each invoice the part name and number for each part purchased and the actual

hours worked for any invoice involving labor. In addition, vendors shall not charge for any items outside of

the contract including but not limited to shop supplies and materials. The Department will not pay any

additional charges for such items.

Bid Evaluation and Award

To be considered for award of this invitation to bid, bidders are required to submit responsive bid pricing on

all ten (10) bid items. Failure to bid on all ten (10) bid items will result in a non-responsive bid determination.

Award of this Invitation to Bid will be to the lowest responsive and responsible bidder based on the lowest

grand total unit bid price for all ten (10) bid items.

Rev. 05/27/2025

CERTIFICATION STATEMENTS

Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business Enterprise (VBE) must

complete the following information. Any bidder who intentionally submits false or misleading information in an attempt to receive a bid

preference will be immediately disqualified and may be subject to legal action up to and including debarment. The state reserves the right to

clarify any information during the evaluation process.

***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***

A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)

[Not applicable to “Excepted Products”]

1. Where is each product/services being offered mined, raised, grown, produced or manufactured?

 United States:

(State)  Canada

 Mexico

(Go to B-1)

 Other: (Specify Country)

(Go to A-2)

2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced, mined,

raised, grown or manufactured within the United States. The cost of components may include transportation costs to the

place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free entry certificate is

issued.

 Yes (Go to Section B-1)

 No (Go to Section A-3)

3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end product as

defined in the Buy American Act and that components of unknown origin have been considered to have been mined, produced,

grown or manufactured outside the United States.

(Item)

(Country of Origin)

(Item)

(Country of Origin)

B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06

1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.

 Yes

 No (Go to B-2)

2. Bidder has significant economic presence within the state of Ohio.  Yes (Answer a, b, c, d below)  No (Go to B-3)

a) Bidder has paid the required taxes due the state of Ohio  Yes

 No

b) Bidder is registered with the Ohio Secretary of State

 Yes (Charter/Registration No.:

)

 No

Questions regarding registration should be directed to (614) 466-3910 or visit their web site at: http://sos.state.oh.us/

c) Bidder has ten or more employees based in Ohio or border state.

Yes  No (Go to B-2d)

d) Bidder has seventy-five percent or more employees based in Ohio or border state.  Yes  No (Go to B-3)

3. Border state bidder: (Except products mined in Michigan)

 Yes (Specify which state then go to B-2c):  KY  MI  NY  PA  IN

 No (Go to B-4)

4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan) 

Yes

 No

 Not Applicable

C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16

Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)

 Yes  No

Rev. 05/27/2025

STANDARD TERMS & CONDITIONS

I. GLOSSARY

The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any

definition listed in the specifications or scope of work, the specifications or scope shall prevail.

A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,

delivered to fulfill Contract requirements.

B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation

C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with

manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.

The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the

awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous

basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.

D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a

bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant

to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this

document.

E. DEFAULT: The omission or failure to perform any obligation under this Contract.

F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the

specifications of the Contract.

G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk

for the transportation and delivery of goods delivered to the specified locations provided by the Department.

H. GOODS: Anything that can be purchased that is not a service or real property.

I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the

order that must include the date of the purchase or rendering of the service, an itemization of the things done,

material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.

J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or

services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains

no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give

them a competitive advantage; and whose experience, financial condition, conduct and performance on

previous contracts, facilities, management skills evidences their ability to execute the contract properly.

K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging

Diversity, Growth and Equity.

L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the

goods to be purchased or services to be performed, other than services performed by officers and regular

employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made

therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay

for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a

proper invoice.

M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor

who is the primary source for providing the goods or services listed in the awarded Contract and the party to

whom payment will be made upon delivery of the goods and/or completion of the Contract.

N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,

utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the

procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of

the state of Ohio.

O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods

Rev. 05/27/2025

or services. "Purchase" also includes all functions that pertain to the obtaining of goods or services, including description of

requirements, selection, and solicitation of sources, preparation, and award of contracts, all phases of contract administration,

receipt and acceptance of the goods and services, and financial consideration for the goods and services by either a state agency

or a third party.

P. PRODUCTS: Materials, supplies, merchandise, goods, wares, and foodstuffs.

Q. REQUEST FOR QUOTE (RFQ)/INVITATION TO BID (ITB)/COMPETITIVE SEALED BIDDING: A solicitation

for goods, products, or services in which ODOT invites vendors to submit price quotes/bid responses for the supply of such

goods, products, or services.

R. REQUEST FOR PROPOSAL (RFP): A solicitation for goods, products, or services in which ODOT invites

vendors to submit responses that have comprehensive performance requirements, technical provisions, and

specific evaluation criteria including price for scoring offers. Award is made to the bidder whose proposal is

determined to be most advantageous to the state, taking into consideration factors such as price and the

evaluation criteria set forth in the RFP.

S. SERVICES: The furnishing of labor, time, or effort by a person, not involving the delivery of a specific end

product other than a report which, if provided, is merely incidental to the required performance. "Services" does

not include services furnished pursuant to employment agreements or collective bargaining agreements.

T. STATE: The State of Ohio which also includes ODOT as applicable.

U. STATE DATA: All data and information provided by, created by, created for, or related to the activities of the

State and any information from, to, or related to all persons that conduct business or personal activities with the

State, including, but not limited to Confidential Data.

If any of Contractor’s intellectual property becomes embedded in State Data, Contractor hereby licenses a non- exclusive license

to ODOT to use such embedded data subject to the terms of Contractor’s license agreement.

State Data includes any information derived by or through the use of the services being provided by the Vendor, excluding any

embedded portions of any service that might be in the data or information which might be the intellectual property of the Contractor.

Confidential Data includes data that is required to be protected by law or regulation, is intended for confidential use, and may not

be copied or removed from the State’s operational control without authorized permission. This classification includes data that, if

compromised, may result in loss of life, serious injury, or other harm to an individual or group, or disruption to critical agency

operations.

Confidential Data includes, but is not limited to:

1. Certain types of personally identifiable information (PII) that is also sensitive, such as medical information,

social security numbers, and financial account numbers;

2. Federal Tax Information (FTI) under IRS Publication 1075;

3. Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA);

4. Criminal Justice Information (CJI) under the Federal Bureau of Investigation’s Criminal Justice Information

Services (CJIS) Security Policy and the Law Enforcement Automated Data System (LEADS) Policy; and

5. Other types of information not associated with an individual such as security and infrastructure records,

trade secrets, and business bank account information.

V. SPECIFICATION: Any description of the physical or functional characteristics or of the nature of goods,

products, or services. It may include a description of any requirements for inspecting, testing, or preparing

goods, products, or services.

W. TIME AND MATERIALS CONTRACT: A contract in which Contractor is paid the following: (1) an hourly rate

for labor actually performed; and (2) if applicable and with prior approval by ODOT, for the cost of the materials,

equipment or supplies actually used by the Contractor. Such rates and costs shall be established through

Contractor’s submission of a price sheet, written quote, estimate, or invoice, as approved by ODOT. Hourly

rates may include wages, overhead, general and administrative expenses, and reasonable profit. Materials

or supplies may include the Contractor’s direct and indirect costs attributable to the work performed.

Equipment may include vendor owned equipment billed at a specified rate or costs associated with rental of

equipment specific to the contract.

Rev. 05/27/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

244-26 Calibration and Repair Services for Motorized Skid Resistance Testing Units

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also