2026 CAFETERIA DINING AREA FURNITURE Bid No. 26-018

ADVERTISEMENT FOR BIDS
The Hattiesburg Public School District will receive UNPRICED BID QUALIFICATION SPECIFICATIONS until
Friday, June 5, 2026, 1:00 pm (CST) for the purpose of participating in an Electronic Reverse Auction
for the following:
2026 CAFETERIA DINING AREA FURNITURE
Bid No. 26-018
The Hattiesburg Public School District will receive bids for cafeteria furniture in the following manner:
Unpriced bid proposals will be accepted until 1:00 p.m. CST on Friday, June 5, 2026 in sealed envelopes
at the Hattiesburg Public School District Central Office, located at 301 Mamie Street, Hattiesburg, MS
39401 or by electronic submission. Submissions may be made electronically at
www.centralauctionhouse.com or delivered to the Hattiesburg Public School District at 301 Mamie St.,
Hattiesburg, MS 39401. All sealed Unpriced Bid Qualification Specifications sent through the U.S. Mail
are done so at the risk of the prospective bidder; the district is not responsible for submissions that
arrive in the mail after the designated time. Mailed or delivered submissions should be marked plainly
on the outside as Unpriced Bid Qualification Specifications: Cafeteria Furniture, Bid No. 26-018
Vendors submitting acceptable Unpriced Bid Qualification Specifications will be invited to participate in
the Electronic Reverse Auction on Friday, June 12, 2026 from 9:00 a.m. - 9:30 a.m. CST. Bids must
comply with the specifications provided.
The Hattiesburg Public School District reserves the right to extend the auction date if necessary to
complete the pre-qualification process, to use anti bid sniping to extend the auction time if a bid is
placed inside the final five minutes, to reject any or all bids received, to waive any formalities or
irregularities in the bids received, to amend the specifications as necessary or to accept any bid deemed
most favorable to the Hattiesburg Public School District.
For questions related to the Unpriced Bid Qualification Specifications from centralauctionhouse.com ,
electronic submittals and/or the bidding process, please call Finley Ward at Central Bidding
225.333.9572. For inquiries regarding the project's specifications, contact Edith Stallings, Accounting
Supervisor at the following email: edith.stallings@hattiesburgpsd.com
/s/ Robert Williams
Superintendent of Education
Performance Dates:
Advertise: May 20, 2026
Advertise: May 27, 2026
Bid Qualification Specification Due: June 5, 2026
Bid Date: June 12, 2026
Bid Time: 9:00 a.m. CST
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CONDITIONS/SPECIFICATIONS
The Hattiesburg Public School District, Hattiesburg, Mississippi will receive electronic bids on Friday, June
12, 2026, 9:00 a.m. The district reserves the following rights.
1. To extend the auction date, if necessary, to complete the prequalification process.
2. To use anti bid sniping to extend the auction time if a bid is placed inside the final five minutes
3. To appoint or authorize a person or persons to evaluate bids, act, and make decisions on matters
pertaining to bids.
4. To reject any and/or all bids of any group thereof and waive any informalities.
5. To adjust quantities of supplies involved under any item in accordance with the unit price
submitted as part of the proposal.
6. To amend specifications, as necessary, or to accept any bid deemed most favorable to the
Hattiesburg Public School District.
Suppliers must be licensed to do business in the State of Mississippi. Non-resident and resident bidders
shall attach written notice to this bid when preference statutes apply in the letter of public contract. If
non-resident bidders state grants preference where the bidder is domiciled, the non-resident bidders
shall cite the statute and attach the following: 1) the address written by the bidder on the form furnished
by the school district is the domicile of the bidder, 2) the absence of an attached written notice of
preference verifies the bidder has no preference statutes, and 3) an attached notice to bid must be
accessed by the school district prior to awarding a public contract.
PROFESSIONAL REFERENCES
All bidders must submit three (3) professional references.
PRICES
Bid prices, unless otherwise specified, shall be NET including transportation and handling charges fully
prepaid by the vendor to Hattiesburg Public School District, Hattiesburg, Mississippi. Cash discounts will
be considered and time will be counted from the date of acceptance. Prices must be shown on the
attached Bid Summary Sheet supplied for this purpose. All bids must be FIRM PRICES, free of any
escalator clauses. Prices must include all taxes. Hattiesburg Public School District will furnish
tax-exemption certificates for State and Federal taxes where applicable. Warranties and guarantees
normally supplied with this type of equipment shall be included in the prices and explained on the bid
form along with a complete description of quantity discounts and limitations or conditions that may
apply. If sufficient space is not provided on the bid form, a separate sheet should be attached.
CERTIFICATE OF RESPONSIBILITY
All contractors who are submitting bids in excess of $50,000 for all of these installations combined are
required to include their current certificate of responsibility number.
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AWARD
The Hattiesburg Public School District will evaluate the bids and determine the best bid based on price,
experience, references of Contractor, and the quality of the bid concerning equipment proposed, etc.
The Hattiesburg Public School District will be the sole judge of the lowest and best price for the products
specified and service needed by the district. All awards must be approved by the Hattiesburg Public
Schools Board of Trustees.
BILLING
Invoice is to be furnished in triplicate once the equipment is installed and tested for proper operation
and all training is performed. No partial payments will be made. Records must be maintained and
subject to the review of the Hattiesburg Public School District.
ROYALTIES AND PATENTS
The contractor shall pay all royalties and license fees. The contractor shall defend all suits or claims for
infringement of any patent rights and shall hold the Hattiesburg Public School District harmless from
such loss on account thereof.
INSURANCE REQUIREMENTS
The following insurance requirements must be met or the bid will be considered incomplete and
therefore rejected.
a) Commercial General Liability-Combined Single Limit in an amount of $1,000,000.00 per
occurrence with $2,000,000.00 aggregate;
b) Commercial Auto Liability-Combined Single Limit in an amount of $1,000.000.00
c) Workers' Compensation and Employer's Liability Insurance:
Workers' Compensation Limits: Statutory-State of Mississippi. Policy shall include waiver of
subrogation in favor of Hattiesburg Public School District. Employers' Liability: $1,000,000.00
Each Accident; $500,000.00 Disease Policy Limit; $100,000.00 Disease Each Employee
d) The Hattiesburg Public School District shall be named as an additional insured on the General
Liability Policy and Automobile Policy
e) Fidelity bonds shall be secured on all of Contractor's employees in amounts not less than
$5,000.00 per individual and $25,000.00 per occurrence; and
f) Proof of coverage must be placed on file with the school district by the contractor and kept
current throughout the term of the contract. Current insurance certificates should be attached
to the bid.
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DAMAGE CAUSED BY SUCCESSFUL BIDDER
The Hattiesburg Public School District will hold the successful bidder responsible for damage caused to
the buildings, fences, and other structures or assets of the Hattiesburg Public School District under all
conditions.
SUBSTITUTIONS
If an alternate item is offered, this must be noted on the Bid Summary Sheet and detailed information
must be furnished on the item on which the bid is submitted. A complete description of the substitute
must be provided and pre-approved by the Hattiesburg Public School District.
Unless the detailed information is furnished, your bid will be considered incomplete and therefore
rejected.
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Pre-Qualifications Bid No. 26-018
Having examined the specifications outlined on the attached sheets, my firm agrees to furnish and
deliver items and provide equipment and services according to your specifications and instructions at
the indicated prices. We/I, the undersigned understand and accept the instructions and conditions
under which this bid is being submitted.
This bid consists of Vendor Proposal Form and Conditions/Specifications. We/I understand that a
company officer's signature is required on each form and unless this has been done, our bids may be
considered incomplete and therefore rejected. Also, included is a list of references.
FIRM: _____________________________________________________________________
BY: __________________________________ TITLE: ________________________________
ADDRESS: __________________________________________________________________
STATE: _____________
TELEPHONE: _______________________________________________________
DATE: ___________________________________
Please note: Only businesses that meet the requirements outlined in this document prior to June 5,
2026 will be invited to participate in the electronic bidding process on June 12, 2026.
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GENERAL NOTES:
1. The awarded bidder is responsible for cleaning up and disposing of all debris related to the
project. Debris i.e., packaging materials cannot be placed in or around dumpsters on school
property.
2. The awarded bidder must use the bid specifications forms submitted in the bid packet. The
total of all bid specification forms should equal the bottom line proposal amount submitted
on the vendor proposal form.
3. Data sheets or spec sheets of items submitted for bid should be included in the bid packet.
4. Final award of the contract is contingent upon examination by appropriate Hattiesburg
Public School District personnel.
5. No refurbished items or parts will be used.
6. Awarded bidder must have all equipment installed and operational completed no later than
December 31, 2026. The cost of training must be part of the bid price. On-site training will
take place after installation has been completed. Supply chain issues will be taken into
consideration.
By submitting this bid, I hereby agree that my company can meet all specifications and conditions
included in this packet and the amounts included are firm prices.
COMPANY _______________________________________________________________
BY______________________________________________________________________
TITLE____________________________________________________________________
PHONE __________________________________________________________________
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Hattiesburg Public School District
Cafeteria Dining Area Furniture
Vendor Proposal Form (must be completed)
DATE PROPOSAL ISSUED: ___________________________________________________________
DATE SUBMITTED: __________________________________________________________________
NAME OF COMPANY SUBMITTING PROPOSAL: __________________________________________
MAILING ADDRESS: _________________________________________________________________
TELEPHONE: _______________________________________________________________________
EMAIL: ____________________________________________________________________________
Our bottom line proposal for items included on pages 9 - 22 is as follows:
Amount $
I certify by my signature below that the costs quoted in this proposal are correct and that I have the
authority to obligate the company to perform under the conditions outlined in this document.
_______________________________________________________________________
Signature
_______________________________________________________________________
Print or Type Name
_______________________________________________________________________
Title
_______________________________________________________________________
Date
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Bids on "Cafeteria Dining Area Furniture"
Bids will be accepted electronically at www.centralauctionhouse.com on Friday, June 12, 2026 beginning
at 9:00 a.m. The awarded bidder must also submit pages 9-22 to the Hattiesburg Public Schools Child
Nutrition Office in order to receive a purchase order.
To provide cafeteria dining area furniture at the following location:
-Hattiesburg High Cafeteria
301 Hutchinson Avenue
Hattiesburg, MS 39401
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SPECIFICATIONS
Item 1 BOOTHS
Mobile Folding Booth - 60"L
Fiberglass Backpad: Black Pepper
Fiberglass Seat: Purple
Back Panel - Back Face: Formica - Ceruse Gray Walnut
Back Panel - Front Trim: Formica - Ceruse Gray Walnut
Back Panel Edge: Dyna-Rock - Black
Metal Finish: Champagne
Booth Wheel Color: Standard
Mobile Folding Booth - 60"L
Fiberglass Backpad: Black Pepper
Fiberglass Seat: Black
Back Panel - Back Face: Formica - Ceruse Gray Walnut
Back Panel - Front Trim: Formica - Ceruse Gray Walnut
Back Panel Edge: Dyna-Rock - Purple
Metal Finish: Champagne
Booth Wheel Color: Standard
Mobile Half Round Booth with Counter
Upholstered Backpad: DesignTex - Sorano - Honey
Upholstered Seat: DesignTex - Sorano - Wisteria
Back Panel - Back Face: Formica - Ceruse Gray Walnut
Back Panel - Front Trim: Formica - Ceruse Gray Walnut
Back Panel Edge: Dyna-Rock - Purple
Metal Finish: Champagne
Booth Wheel Color: Standard
Counter Size: 24"D x 130"W x 30"H
Counter Laminate: Formica - Bubble Art Counter Edge: Dyna-Rock - Purple
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ITEM 1.1 -INSTALLATION
Model INSTALLATION
Installation to include:
Site visit to confirm measurements
Removal of existing tables
Turn-Key Installation
Start-up and check for proper operation
Factory demonstration at each cafeteria
Unit Price $_______________ Total Price $________________
Company Name_________________________________________
Date__________________________
Authorized Signature_____________________________________
Other Relevant Information: _____________________________________________________________
____________________________________________________________________________________
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