Butlertown Road Improvement Project Bid # 2026-08

Project Manual and Specifications
Butlertown Road
Improvement Project
Bid #2026-08
Town of Montville
Connecticut
March 17, 2026
Prepared by:
CLA Engineers, Inc.
Consulting Engineers
317 Main Street
Norwich, CT 06360
Ph: 860-886-1966 F: 860-886-9165
www.claengineers.com

TABLE OF CONTENTS
I. ADVERTISEMENT FOR BIDS
II. INFORMATION TO BIDDERS
III. INSTRUCTIONS TO BIDDERS (EJCDC C-200)
IV. PROPOSAL FORMS
1. Bid Form (EJCDC C-410)
2. Form of Bid Bond (EJCDC C-430)
3. Proposed Subcontractors
4. Proposed Suppliers
5. Statement of Bidders Qualifications
V. AGREEMENT AND BOND FORMS
1. Notice of Award (EJCDC C-510)
2. Form of Agreement (EJCDC C-520)
3. Form of Performance Bond (EJCDC C-610)
4. Form of Payment Bond (EJCDC C-615A)
5. Notice to Proceed (EJCDC C-550)
6. Form of Contractors Application for Payment (EJCDC C-620) (Not included)
7. Form of Change Order (EJCDC C-941)
8. Form of Certificate of Substantial Completion (EJCDC C-625)
VI. STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
(EJCDC C-700)
VII. SPECIAL CONDITIONS
VIII. TECHNICAL SPECIFICATIONS
IX. INSURANCE REQUIREMENTS
X. PREVAILING WAGES
Town of Montville
CLA Engineers, Inc.
Butlertown Road Improvement Project
Civil * Structural * Survey

I. ADVERTISEMENT TO BID

TOWN OF MONTVILLE
INVITATION FOR PROPOSALS
BID #2026-08
The Town of Montville is interested in receiving proposals for the Butlertown Road Improvement
Project. A copy of the plans and specifications is available at www.montville-ct.org.
All proposals are due no later than Wednesday April 15, 2026 at 10:00 AM and must be received
at the Finance Office prior to the due date and time. A proposal must be delivered by regular mail,
overnight mail, or by hand to the Town of Montville, Finance Office, 310 Norwich/New London
Turnpike, Uncasville, Connecticut 06382, with the proposal contained in a sealed envelope marked
"Butlertown Road Improvement Project". The proposal must be signed by a Company
official. Proposals will be opened and read aloud in the Finance Office.
Any questions regarding this bid should be emailed to the Engineer, Mr. Darren Hayward, P.E.,
at dhayward@claengineers.com, no later than 3:00 PM on Friday April 10, 2026. And Julie
Chapman, Director of Finance shall be cc'd at jchapman@montville-ct.org
Bid Documents are available digitally only. Neither the Owner nor Engineer will be responsible for full or
partial sets of Bid Documents obtained from any other source.
Any addenda to this Invitation will be posted to the Town's website and/or the CT DAS contracting portal.
All firms are responsible for checking for new addenda.
In addition to other reservations and conditions contained in the proposal documents, the Town of
Montville reserves the right to waive any technical defects in the proposals received; to waive any
formalities or irregularities; to reject any and all proposals for any reason, including that it or they
do not conform to the terms and conditions described herein, as determined by the Town in its sole
discretion; to accept or reject any part of any proposal received; to present and negotiate terms of
a contract together or separately with any party submitting a proposal; to determine qualifications
exclusively and finally; to request additional qualifications; and to select any proposal or part
thereof based on any combination of factors, including the amount proposal, the time of
completion, and the Town's best interests. The Town reserves the right to retain all proposals
submitted and to use any ideas in a proposal regardless of whether or not that proposal is selected.
Leonard G. Bunnell Sr., Mayor
Town of Montville

II. BID DISCLOSURE

Bid Disclosure
Page 1 of 1
BID DISCLOSURE
The Town of Montville reserves the right to reject any or all bids and waive any informalities or
irregularities in the bid procedure or bids.
The Town may hold the bids for a period not to exceed ninety (90) days from the date of the bid
opening to review the bids and investigate the bidders' qualifications prior to awarding the
contract.
All bidders are advised the Town of Montville has enacted through resolutions the following
special condition concerning Town bids and purchases.
1. Seller agrees that as a condition of his sale of goods and/or services to the Town of Montville,
the Town of Montville will be authorized to deduct from the proceeds due Seller an amount
not to exceed 25% of the total amount due Seller. Said amount is to be applied against any
unpaid and overdue taxes, assessments, fees, or other charges levied by the town of Montville
or any agency thereof against the Seller. The Seller further agrees that Seller shall insure that
Seller has the right to withhold an amount not to exceed 25% from each subcontractor working
for the Seller, and providing goods and/or services to the Town of Montville, and to remit such
withheld money to the Town in full or partial satisfaction of any unpaid and overdue taxes,
assessments, fees, or other charges levied by the Town of Montville or any agency thereof
against such subcontractor.
Town of Montville
CLA Engineers, Inc.
Butlertown Road Improvement Project
Civil * Structural * Survey

III - INSTRUCTIONS TO BIDDERS

Copyright (C) 2007 National Society of Professional Engineers
1420 King Street, Alexandria, VA 22314-2794
(703) 684-2882
www.nspe.org
American Council of Engineering Companies
1015 15th Street N.W., Washington, DC 20005
(202) 347-7474
www.acec.org
American Society of Civil Engineers
1801 Alexander Bell Drive, Reston, VA 20191-4400
(800) 548-2723
www.asce.org
Associated General Contractors of America
2300 Wilson Boulevard, Suite 400, Arlington, VA 22201-3308
(703) 548-3118
www.agc.org
The copyright for this EJCDC document is owned jointly by the four
EJCDC sponsoring organizations and held in trust for their benefit by NSPE.
EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.

TABLE OF CONTENTS
Page
Article 1 - Defined Terms ................................................................................................................................. 1
Article 2 - Copies of Bidding Documents ........................................................................................................ 1
Article 3 - Qualifications of Bidders ................................................................................................................ 1
Article 4 - Examination of Bidding Documents, Other Related Data, and Site ............................................. 1
Article 5 - Pre-Bid Conference ......................................................................................................................... 3
Article 6 - Site and Other Areas ....................................................................................................................... 3
Article 7 - Interpretations and Addenda ........................................................................................................... 3
Article 8 - Bid Security ..................................................................................................................................... 3
Article 9 - Contract Times ................................................................................................................................ 4
Article 10 - Liquidated Damages ..................................................................................................................... 4
Article 11 - Substitute and "Or-Equal" Items .................................................................................................. 4
Article 12 - Subcontractors, Suppliers and Others........................................................................................... 4
Article 13 - Preparation of Bid ......................................................................................................................... 5
Article 14 - Basis of Bid; Comparison of Bids ................................................................................................ 6
Article 15 - Submittal of Bid ............................................................................................................................ 6
Article 16 - Modification and Withdrawal of Bid ........................................................................................... 7
Article 17 - Opening of Bids ............................................................................................................................ 7
Article 18 - Bids to Remain Subject to Acceptance ........................................................................................ 7
Article 19 - Evaluation of Bids and Award of Contract .................................................................................. 7
Article 20 - Contract Security and Insurance ................................................................................................... 8
Article 21 - Signing of Agreement ................................................................................................................... 8
Article 22 - Sales and Use Taxes ...................................................................................................................... 8
Article 23 - Retainage ....................................................................................................................................... 8
Article 24 - EMPLOYMENT OF LABOR ..................................................................................................... 8
Article 25 - PROVISIONAL ITEMS............................................................................................................... 9
Article 26 - SAFETY STANDARDS .............................................................................................................. 9
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
Page i

Article 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General
Conditions and Supplementary Conditions. Additional terms used in these Instructions to
Bidders have the meanings indicated below:
A. Issuing Office - The office from which the Bidding Documents are to be issued and where the
bidding procedures are to be administered. In this case the Montville Town Hall located at 310
Norwich New London Tpke, Uncasville, Connecticut 06382.
Article 2 - COPIES OF BIDDING DOCUMENTS
2.01 Bidding Documents may be obtained from the location stated in the advertisement.
2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use of
incomplete sets of Bidding Documents.
2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do
so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license
for any other use.
Article 3 - QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, within 5 days of Owner's request,
Bidder shall submit written evidence such as financial data, previous experience, present
commitments, and such other data as may be called for below.
A. Evidence of Bidder's authority to do business in the State of Connecticut.
B. List of major equipment available for this contract.
3.02 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's
representations and certifications.
Article 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND
SITE
4.01 Not Applicable
4.02 Underground Facilities
A. Information and data shown or indicated in the Bidding Documents with respect to existing
Underground Facilities at or contiguous to the Site is based upon information and data
furnished to Owner and Engineer by owners of such Underground Facilities, including Owner,
or others.
EJCDC C-200 Instructions to Bidders for Construction Contracts
Copyright (C) 2007 National Society of Professional Engineers for EJCDC. All rights reserved.
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