RFP #049-2026
Todd Cox, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: Thursday, February 12, 2026
Buyer’s Email: tcox@springfieldmo.gov@springfieldmo.gov
Telephone Number: 417-864-1708
REQUEST FOR PROPOSAL #049-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
BUSINESSS LICENSE FEE STUDY
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM
PRIOR TO 3:00 P.M. (CST) ON THURSDAY, MARCH 5, 2025. Proposals will be opened by the Buyer listed above. Only the names
of Offerors will be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387,
then enter access code 322594.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so shall render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Thursday, February 26, 2026, at 3:00 P.M. (CST). Any questions shall be submitted
in writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Thursday, February 19, 2026, at 10:00 A.M. (CST) The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are
encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
Signature
City/State/Zip
Title
Telephone #
Fax #
Email Address
____________________________________________________
Date
Tax ID #
__________________________________________________
State of Missouri Charter Number or Exemption Number
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 1 of 42
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL #049-2026
RFP #049-2026
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: BUSINESS LICENSE FEE STUDY
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formerly DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly) toll-free at (866)
273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You
can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation
document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),
on Thursday, March 5, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To
participate, dial (978) 990-5387, then enter access code 322594.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Thursday, February 19, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be
conducted via videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All
interested Offerors are encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 42
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 42
RFP #049-2026
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Questions Regarding Specifications or Proposal Process
16.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Task/Personnel Breakdown
Form No. 6B: Fee Schedule
Form No. 7: Affidavit of Compliance
Form No. 8: Certification Regarding Potential of Interest
Form No. 9: Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
PART IV
PART V
RFP #049-2026
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 42
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP #049-2026
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield is soliciting proposals from qualified consulting firms to conduct a comprehensive Business License Fee
Study. The purpose of this project is to evaluate the City’s existing business license fee structure and develop alternative fee
models that improve equity, transparency, administrative efficiency, and legal defensibility while maintaining fiscal responsibility.
The selected Consultant shall analyze current license fee practices, benchmark Springfield against comparable Missouri
municipalities, evaluate legal considerations, and develop implementable recommendations for updated business license fee
structures. The Consultant shall provide clear documentation, stakeholder-ready materials, and implementation guidance
suitable for use by City staff and elected officials.
1.1 DESCRIPTION OF OPERATIONS OR BACKGROUND:
1.1.1
The City’s current business license fee structure has evolved over time and no longer fully reflects the diversity,
scale, and operational impacts of modern business activity. Concerns have been raised regarding equity across
business types, transparency in how fees are determined, and alignment between fees and municipal services
relied upon by businesses.
1.1.2
Missouri law authorizes municipalities to levy occupational business license taxes and fees. Courts have
consistently recognized that such fees may recover administrative costs and serve as revenue measures supporting
general municipal services, provided they are legally sound and rationally structured. The City seeks an
independent, objective analysis to inform potential updates to its business license fee system in a manner that is
defensible, understandable, and practical to administer.
2.0 SCOPE OF SERVICES
2.1 The Consultant shall provide all labor, materials, analysis, and expertise necessary to complete a comprehensive Business
License Fee Study. Services shall include, but not be limited to, the following components.
2.2 REVIEW AND ASSESSMENT OF EXISTING FEE STRUCTURE
2.2.1
The Consultant shall:
• Review and document the City’s current business license fee structure, classifications, and calculation
methodology.
• Analyze historical development of the fee system and current administrative practices.
• Identify strengths, weaknesses, and unintended impacts of the existing model.
• Assess how fees vary by business type, scale, and operational characteristics.
2.3 BENCHMARKING AND COMPARTATIVE ANALYSIS
2.3.1
The Consultant shall:
• Identify and analyze business license fee practices in comparable Missouri municipalities and peer cities
• Compare fee structures, rate methodologies, exemptions, and administrative approaches.
• Document on how peer cities balance equity, simplicity, revenue stability, and service alignment.
• Provide clear comparative tables and summaries suitable for staff and elected officials.
2.4 LEGAL AND POLICY ANALYSIS
2.4.1
The Consultant shall:
• Evaluate legal considerations related to business license fees under Missouri law.
• Distinguish between regulatory fees and revenue measures.
• Identify potential legal risk areas, including constitutional or statutory limitations.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 42
This page summarizes the opportunity, including an overview and a preview of the attached documents.
