CITY OF LONG BRANCH
MONMOUTH COUNTY, NEW JERSEY
SEALED BID FOR CONTRACT # 2026-02
TWENTY-FOUR (24) MONTH CONTRACT FOR ON-SITE GRINDING,
TRANSPORT, AND DISPOSAL OF BRUSH AT THE ATLANTIC AVENUE PUBLIC
WORKS YARD
MAYOR JOHN PALLONE
CHARLES F. SHIRLEY, BUSINESS ADMINISTRATOR
CITY COUNCIL
ROSE WIDDIS
BILL DANGLER
GLENN RASSAS
MARIO VIEIRA
DR. ANITA VOOGT
SEALED BID DUE DATE: MARCH 18, 2026 @11:00AM
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CITY OF LONG BRANCH
Notice to Bidders
Notice is hereby given that sealed bids will be received by the Council of the City of Long
Branch, New Jersey, for:
TWENTY-FOUR (24) MONTH CONTRACT FOR ON-SITE GRINDING,
TRANSPORT, AND DISPOSAL OF BRUSH AT THE ATLANTIC AVENUE
PUBLIC WORKS YARD
Sealed Bids will be opened and read in public by the Purchasing Agent, or their designee, in
the City Council Caucus Room, Second Floor, Municipal Building, 344 Broadway, Long
Branch, New Jersey on:
WEDNESDAY, MARCH 18, 2026 @11:00AM
Specifications will be on file in the Purchasing Office and may be examined by prospective
bidders during normal business hours. Bidders may obtain a copy of the bid package by
request to the Purchasing Office. Specifications will not be faxed, nor will faxed proposals
be accepted.
Proposals must be made on the standard Proposal Form provided and must be enclosed in
a sealed envelope addressed to: City Clerk, City of Long Branch, 344 Broadway, Long Branch
N.J. 07740. The outside of the envelope must be clearly marked with the BID name and
number above and indicate the name and address of the bidder.
Bids must be accompanied by Bid Surety in the form of a certified check or bid bond, drawn
to the order of the City of Long Branch, for not less than ten (10%) of the bid, except that
the bid security not exceed $ 20,000, in accordance with N.J.S.A. 40A:11-1 et. seq. Failure to
provide the Bid Security as specified will result in rejection of the bid.
Bidders are required to comply with requirements of N.J.S.A. 10:5-31 et. seq. and
N.J.A.C. 17:27 (Affirmative Action), and with requirements of P.L. 1977, c 33.
The City of Long Branch reserves the right to require an experience statement from bidders
showing they have satisfactorily completed work of a similar nature before awarding the
contract. The City also reserves the right to reject any or all bids, or to increase or decrease
the quantities as designated in the specifications, when it may be in the best interests of the
City of Long Branch to do so.
In the event it is not possible to be present at the time and place of the bid opening, bids
may be mailed to the City Clerk, Municipal Building, 344 Broadway, Long Branch, N.J.
07740; however, bids must be received prior to the date and time set for bid opening.
Sujata Salian, QPA
Purchasing Agent
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CITY OF LONG BRANCH
Bid Specifications
Scope
The City of Long Branch will receive bids for a twenty-four 24-month contract to provide equipment
and operators to single-grind brush on-site at its Public Works Atlantic Avenue Yard, and transport
and dispose of the resultant wood chips. The bid price shall be inclusive of all labor, equipment, fuel,
mobilization and disposal costs, including but not limited to the tub grinder, front end loader and/or
backhoe, trucks, walk-in trailers, or containers necessary to move the brush to and from the grinder,
to single grind the brush and to load the wood chips into trailers or containers for transport and
disposal. It will be the sole responsibility of the bidder to ensure that there is no foreign debris mixed
in with the brush prior to grinding. Once the wood chips are loaded onto the bidder's trailers or
containers, they shall become the property and responsibility of the bidder. The contractor shall be
paid based upon number of cubic yards of wood chip removed from the City Yard, and verified in
accordance with procedures established by the Purchasing Agent.
This is a formal bid, and bidders are cautioned to provide with their proposal all items listed on the
checklist included in the bid documents.
Please note that this contract does not require compliance with Prevailing Wage regulations, and does
not require a Public Works Contractor's Registration, as no public work, as defined by statute, is being
performed.
Location of work to be performed
The brush to be ground under this contract has been or is to be collected by City DPW personnel,
through its residential curbside collection program, and hauled to the DPW Atlantic Avenue Yard,
Long Branch, NJ. The contractor must arrange a grinding schedule, mutually agreed upon by the
Public Works Director that will keep the amount of brush on site at the City Yard to a reasonable level.
Bidders should expect to be required to perform grinding a minimum of two (2)-three (3) times, and
a maximum of four (4) times per year during the term of the contract.
It is strongly suggested that prospective bidders visit the site of the Atlantic Avenue Yard prior to
bidding to view the size and layout of the facility. To make arrangements for a visit, call the Public
Works Office at 732-571-6520.
Once the grinding operations are completed, the contractor shall promptly remove all wood chips
from the DPW Yard. Under no circumstances may the wood chips be permitted to accumulate, remain
or decompose on City property.
Containers of wood chips must be filled level to the uppermost edge in order to be considered a full
load. The Contractor must stop at the DPW Office and sign the Outgoing Container Log to verify
the date and quantity of each load removed. Failure to sign the log shall result in non-payment for the
load. Contractor should make himself familiar with the hours of operation of the Public Works Office.
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Estimated Quantities
This bid will be awarded as an open-ended contract. The amount of brush collected by the City may
vary from year to year, depending upon factors including, but not limited to weather events and
windstorms.
The City does not guarantee any specific quantity of work under this contract. For estimating purposes
only, the Contractor may expect an approximate range of twenty-two thousand (22,000) to twenty-
five thousand (25,000) cubic yards of wood chips during the contract term. For the purposes of
calculating bonding for this bid, the total bid price will be calculated upon the upper range of 25,000
cubic yards for the contract period.
The Atlantic Avenue Yard abuts residential properties, and to avoid noise nuisance complaints, there
is a limitation on the hours of operation of machinery. The bidder may perform work and operate
machinery at the City location no earlier than 7am, and not later than 5pm. No Exceptions. This term
will be strictly enforced.
Inventory of Contractor's Equipment
In order to evaluate the bidder’s ability to perform the work, bidders shall submit with their proposal
a list of equipment proposed for use in the performance of this contract. The equipment list shall
indicate whether each item is owned, leased, or rented, and shall be sufficient to perform the work as
specified.
Term of Contract
The term of this contract shall commence upon award by the City Council, and shall become effective
upon execution of the contract documents and submission of all required insurance certificates, and
shall remain in effect for a period of twenty-four (24) months, unless otherwise terminated in
accordance with the contract provisions.
Insurance
All of the Contractor's insurance coverage shall name the City of Long Branch as additionally insured
and contain a clause providing the indemnification required by the section below entitled
"indemnification". The Certificate of Insurance furnished by the Contractor shall state specifically that
the indemnification required in the Indemnification section is provided by the policy(s).
Note that the City must have the bidder's insurance certificate prior to start of work under this
contract. The Contractor is also responsible for providing the City with all current insurance
certificates for subsequent work it does under this contract.
The minimum amounts of insurance to be carried by the Contractor for the life of this contract shall
be as follows:
Worker's Compensation and Employer Liability Insurance
The Contractor must have and maintain during the life of this contract adequate Worker's Compensation
and Employer Liability Insurance for all employees employed in connection with the work.
• Coverage A shall be New Jersey Statutory
• Coverage B (Employer Liability) shall be in the amount of $100,000 or unlimited as per
NJ Workmen's Compensation Law.
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Comprehensive General Liability
Minimum limits provided by the Contractor shall be:
• Bodily Injury (Bl): $1,000,000 each occurrence
• Property Damage (PD): $2,000,000 aggregate
Comprehensive Auto Liability
The Certificate of Insurance must indicate coverage of $1,000,000 Combined Single Limit for both owned
vehicles, and leased or hired vehicles.
Indemnification
To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City
of Long Branch, its agents, and employees, from and against all claims, damages, losses, and
expenses, including but not limited to attorney's fees, arising out of or resulting from the
performance of the work, provided that any such claim, damage, loss, or expense (a) is attributable
to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property
(other than the work itself), including the loss of use resulting therefrom, and (b) is caused in
whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone
directly or indirectly employed by any of them, or anyone for whose acts any of them may be
liable, regardless of whether or not it is caused in part by a party indemnified hereunder.
In any and all claims against the City of Long Branch, or any of their agents or employees, by any
employee of the Contractor, or any subcontractor, or anyone directly or indirectly employed by
any of them, or anyone for whose acts any of them may be liable, the indemnification obligation
under the first paragraph of this section shall not be limited in any way by any limitation on the
amount or type of damages, compensation or benefits payable by or for the Contractor, or any
subcontractor, under worker's or workmen's compensation acts, disability benefits acts, or any
other employee benefit acts.
The obligations of the Contractor under the first paragraph of this section shall not extend to
the liability of the City, its agents or employees, arising out of the preparation or approval of maps
drawings, opinions, reports, surveys, change orders, designs or specifications.
Payment
The Contractor must bill on a monthly basis, assuming any work was done that month. The
invoice must be calculated at the bid price per cubic yard, and detail by date the number of loads,
and size of each load. The invoice will be compared to the Outgoing Container Book at the
DPW Office for verification. To expedite payment, the Contractor should provide a signed City
voucher with each invoice.
In addition, in order to provide historical data for future contracts, the Contractor must provide
the Purchasing Office with the following data along with their invoice:
• Estimated cubic yards of the pre-ground brush.
• List by date the number of hours each day for grinding operation that month.
• List by date the number of truckloads of chip transported, and the number of cubic
yards for each load.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
