Bus Storage Building ADDENDUM #4

SET#
Maize U.S.D. #266
Bus Storage Building
Bid Package
Bid Documents & Specifications
MARCH 2026
Schaefer Project: 5537.50

Maize USD 266 - Bus Storage Building Schaefer #5537.50
SECTION 00 01 10 - TABLE OF CONTENTS
PROCUREMENT AND CONTRACTING REQUIREMENTS
Division 00 -- Procurement and Contracting Requirements
00 01 10 - Table of Contents
00 21 13 - Instructions to Bidders
Maize U.S.D. Project Requirements and Standard Conditions
Maize U.S.D. Standard Form (Bid Form)
1.01AIA DOCUMENTS
AIA A101 Standard Form of Agreement Between Owner & Contractor where the Basis of
Payment is a Stipulated Sum - 2017
1. AIA A101 - 2017 Exhibit A, Insurance and Bonds
AIA A201 General Conditions of the Contract For Construction - 2017, with amendments
1.02AIA DOCUMENTS BY REFERENCE ONLY
AIA A310 Bid Bond - 2010
AIA A312 Performance Bond and Payment Bond - 2010
OTHER DOCUMENTS
Bond To The State Of Kansas - Statutory Payment Bond - Public Work
SPECIFICATIONS
Division 01 -- General Requirements
01 10 00 - Summary
01 23 00 - Alternates
01 30 00 - Administrative Requirements
01 40 00 - Quality Requirements
01 41 00 - Regulatory Requirements
01 42 16 - Definitions
01 45 33 - Code-Required Special Inspections
01 50 00 - Temporary Facilities and Controls
01 51 00 - Temporary Utilities
01 57 13 - Temporary Erosion and Sediment Control
01 60 00 - Product Requirements
01 70 00 - Execution and Closeout Requirements
01 78 00 - Closeout Submittals
Division 03 -- Concrete
03 01 00 - Maintenance of Concrete
03 10 00 - Concrete Forming and Accessories
03 20 00 - Concrete Reinforcing
03 30 00 - Cast-in-Place Concrete
Division 05 -- Metals
05 50 00 - Metal Fabrications
Division 07 -- Thermal and Moisture Protection
07 21 00 - Thermal Insulation
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
07 62 00 - Sheet Metal Flashing and Trim
07 92 00 - Joint Sealants
Division 08 -- Openings
08 11 13 - Hollow Metal Doors and Frames
08 36 13 - Sectional Doors
08 71 00 - Door Hardware
Hardware Schedule
Division 09 -- Finishes
09 91 13 - Exterior Painting
Division 10 -- Specialties
10 44 00 - Fire Protection Specialties
Division 13 -- Special Construction
13 34 19 - Metal Building Systems
Division 31 -- Earthwork
31 20 00 - Earth Moving
Geotechnical Engineering Report
31 32 13.16 - Cement Soil Stabilization
31 32 13.19 - Lime Soil Stabilization
31 32 13.23 - Fly Ash Soil Stabilization
Division 32 -- Exterior Improvements
32 13 13 - Concrete Paving
32 31 13 - Chain Link Fences and Gates
END OF SECTION
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
SECTION 00 21 13 - INSTRUCTIONS TO BIDDERS
INVITATION
1.01BID SUBMISSION
A. BID DATE, TIME AND LOCATION: Lump Sum Bids signed and under seal, executed,
and dated will be received in accordance with the following:
DATE: THURSDAY, 9 APRIL 2026
LOCATION: Schaefer Architecture, Inc.
257 North Broadway
Wichita, KS 67202
TIME: 2:00 p.m. local time
1. Bids (proposals) shall include furnishing all labor, materials, equipment and
performing the Work for the above described project in strict accordance with the
Bidding Documents.
B. Offers submitted after the above time will be returned to the bidder unopened.
C. Offers will be opened publicly immediately after the time for receipt of bids.
1.02INTENT
A. The intent of this Bid request is to obtain an offer to perform work to complete the
construction of (1) metal storage building for buses located behind (west) the Maize USD
266 Maintenance Building at 4750 N. 119th St. W., Maize, KS 67101 for a Stipulated
Sum contract, in accordance with Contract Documents.
B. Work shall be included under a Single Contract.
C. Each General Contractor shall select the various sub-contractors and suppliers with
whom they wish to work.
1. The Owner urges General Contractors to consider local vendors and sub contractors
in the bidding process.
1.03WORK IDENTIFIED IN THE CONTRACT DOCUMENTS
A. Work of this proposed Contract comprises building construction and site development,
including general construction and structural Work.
1.04CONTRACT TIME
A. Identify Contract Time to be Substantially Complete in the Bid Form. The completion
date in the Agreement shall be the Contract Time added to the commencement date.
B. The Work shall be completed within thirty calendar days following the date of Substantial
Completion, unless specifically agreed otherwise, in writing, on the Certificate of
Substantial Completion.
BID DOCUMENTS AND CONTRACT DOCUMENTS
2.01DEFINITIONS
A. All definitions set forth in the General Conditions of the Contract for Construction (AIA
Document A201 - 2017 Edition) or in other Contract Documents are applicable to the
Bidding Documents.
B. Addenda - Written or graphic instruments issued by the Architect before the acceptance
of Bids that modify or interpret the Bidding Documents, including drawings and Project
Manual by additions, deletions, clarifications, or corrections. Addenda become part of
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
the Contract Documents when the Owner accepts the Bid, as well as part of the Bidding
Documents.
C. Alternate Bid (or Alternate) - an amount stated in the Bid to be added to or deducted
from the amount of the Base Bid if the corresponding change in project scope or
materials or methods of construction described in the Bidding Documents is accepted.
D. Base Bid - the sum stated in the Bid for which the Bidder offers to perform the Work
described as the Base, to which Work may be added or deducted for sums stated in
Alternate Bids.
E. Bid - a Bidder's complete and properly signed proposal to do the Work or designated
portion thereof for the sums stipulated therein supported by data called for by the
Bidding Documents.
F. Bidder - One who submits a Bid for the Work to the Owner.
G. Bid Documents: Contract Documents supplemented with Invitation To Bid, Instructions
to Bidders, Bid Form, Supplements To Bid Forms and Appendices identified including any
addenda issued prior to receipt of bids.
H. Bid Security - A Bid Bond with a Surety licensed in the State of Kansas.
I. Contract - Standard Form of Agreement Between Owner and Contractor (AIA Document
A101 - 2017 Edition), as supplemented, together with all documents incorporated therein
by reference or amendment.
J. Contract Documents: Defined in AIA A201 Article 1 including issued Addenda.
K. Project Manual - The volume(s) which binds together the Bidding Documents, General
and Supplementary Conditions, and Specifications identified for this Contract. The
several parts of the volume(s) are listed in the Table of Contents of the volume(s).
L. Sub-bidder (or Sub-contractor) - One who submits a bid to a Bidder for materials and/or
labor for a portion of the Work.
M. Unit Price - an amount stated in the Bid as a price per unit of measurement for materials
or services as described in the Contract Documents
2.02CONTRACT DOCUMENTS IDENTIFICATION
A. The Contract Documents are identified as Project Number Schaefer #5537.50, as
prepared by Schaefer Architecture <>who is located at 257 N. Broadway, Wichita, KS,
67202 and with contents as identified in the Table of Contents.
2.03EXAMINATION
A. Bid Documents may be viewed by coordinating with one of the select list of General
Contractors.
B. Upon receipt of Bid Documents verify that documents are complete. Notify Schaefer
Architecture should the documents be incomplete.
C. Immediately notify Schaefer Architecture upon finding discrepancies or omissions in the
Bid Documents.
2.04INQUIRIES
A. Direct inquiries regarding Bidding Documents to:
1. Architectural - Gary Holler, Schaefer Architecture, 257 N. Broadway, Wichita, KS
67202, phone (316) 684-0171, gholler@schaefer-arch.com.
2. Structural - Desiree Morrell, Dudley Williams & Associates, P.A., 230 Laura, Wichita,
KS, 67211, phone (316) 263-7591, dmorrell@dwase.com.
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
3. Mechanical - Brad Ward, Midwest Engineering, 1210 E.1st Street, Wichita, KS,
67214, phone (316) 262-9300, bward@mei-ks.com.
4. Civil - Pat Baer, Baughman Company, 315 S. Ellis, Wichita, KS 67211, phone (316)
262-7271, fax (316) 262-0149, pbaer@baughmanco.com
B. Verbal answers are not binding on any party.
C. The Owner is not authorized to interpret the bidding documents.
2.05BIDDING DOCUMENTS
A. Complete sets of Bidding Documents shall be used in preparing Bids.
B. Neither the Owner nor Schaefer Architecture assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
2.06INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
A. Bidders shall promptly notify Schaefer Architecture or the Engineer of any ambiguity,
inconsistency or error which they may discover upon examination of the Bidding
Documents or of the site and local conditions.
B. Bidders requiring clarification or interpretation of the Bidding Documents shall make such
requests of Schaefer Architecture or the Engineer at least 3 days prior to the date for
receipt of Bids in writing.
C. Any interpretation, correction or change of the Bidding Documents will be made by
Addenda only. Interpretations, corrections or changes of the Bidding Documents made
in any other manner will not be binding, and Bidders shall not rely upon such
interpretations, corrections and changes.
2.07ADDENDA
A. Addenda will be mailed to all who are known by Schaefer Architecture to have received a
complete set of Bidding Documents.
B. Copies of Addenda will be made available for inspection wherever Bidding Documents are
on file.
C. Each Bidder shall ascertain prior to submitting its Bid that it has received all Addenda
issued, and it shall acknowledge such receipt in his Bid.
2.08PRODUCT/ASSEMBLY/SYSTEM SUBSTITUTIONS
A. General Requirements for Substitution Requests:
1. Project Manual establishes standards for products, assemblies, and systems.
2. Submit requests only for elements for which substitution is specifically allowed in
the Project Manual.
3. Provide sufficient information to determine acceptability of proposed substitutions.
4. Provide complete information on required revisions to other work to accommodate
each proposed substitution.
B. Substitution Request Time Restrictions:
1. Where the Bid Documents stipulate a particular product, substitutions will be
considered up to 3 days before receipt of bids.
C. Review and Acceptance of Request:
1. Schaefer Architecture may approve the proposed substitution and will issue an
Addendum to known bidders.
2. For approved substitutions, include representation of changes in the bid, if any,
required in the work and changes to Contract Time and Contract Sum to
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
accommodate such substitutions. A later claim by the bidder for an addition to the
Contract Time or Contract Sum because of changes in work necessitated by use of
substitutions will not be considered.
D. Schaefer Architecture shall have the sole decision as to whether any submittal item is
approved as been equal or acceptable.
SITE ASSESSMENT
3.01SITE EXAMINATION
A. Examine the project site before submitting a bid.
B. The bidder is required to contact Owner at the following address and phone number in
order to arrange a date and time to visit the project site: Darin Augustine - (316) 619-
9021 (cell).
3.02PREBID CONFERENCE
A. A bidders conference has been scheduled for 2:00 p.m. on the 2nd day of April at the
location of Maize USD 266 Maintenance Building, 4750 N. 119th St. W..
B. All general contract and subcontract bidders and suppliers are invited.
C. Representatives of Schaefer Architecture will be in attendance.
D. Attendance is NOT MANDATORY by Contractors.
E. Information relevant to the Bid Documents will be recorded in an Addendum, issued to
Bid Document recipients.
QUALIFICATIONS
4.01EVIDENCE OF QUALIFICATIONS
A. To demonstrate qualification for performing the Work of this Contract, bidders may be
requested to submit written evidence of financial position, previous experience, and
current commitments, license to perform work in the City of Bel Aire as applicableand
other information required to support the Bidder's capability to fullfill the Contract if
awarded the Contract.
4.02BIDDER'S REPRESENTATION
A. In order to induce the Owner to accept their Bid, in addition to and not in lieu of any
other representations and warranties contained in the Bidding Documents, the Bidder
represents and warrants the following to the Owner:
1. The Bidder and their sub-contractors are financially solvent and possess sufficient
working capital to complete the Work and perform all obligations hereunder;
2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and
labor required to complete the Work and perform the Bidders obligations hereunder;
3. The Bidder is now and will continue to be authorized to do business in the State of
Kansas, and is now and will continue to be properly licensed by all necessary
governmental and public and quasi-public authorities having jurisdiction over the
Bidder and over the Work and the Project;
4. The Bid and execution of the Bidding Documents and the Bidder's performance
thereunder are within the Bidders duly authorized powers;
5. The Bidder has made an exhaustive study of the Bidding Documents; understands
the terms and provisions thereof; and has sought or will timely seek any and all
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
necessary clarifications prior to submitting the Bid; and that the Bid is made in
accordance with the foregoing;
6. The Bidder has visited the project site/existing facility and is completely familiar
with the local and special conditions under which the Work is to be performed and
has correlated such knowledge with the requirements of the Bidding Documents;
7. The Bid is based upon the materials, systems and equipment described in the
Bidding Documents without exception.
8. The Bidder certifies that his Bid is submitted without collusion, fraud, or
misrepresentation as to other Bidders, so that all Bids for the project result from a
free, open, and competitive bidding environment.
9. The Bidder possesses a high level of experience and expertise in the business
administration, construction management, construction, and superintendence of
projects of the size, complexity, and nature of this particular project, and that the
Bidder will perform the Work with care, skill, and diligence of such a Contractor;
10. The Bidder acknowledges that the Owner is relying upon the Contractor's skill and
experience in connection with the Work being bid herein;
11. That complete sets of Bidding Documents were used in preparing the Bid and that
neither the Owner nor Schaefer Architecture is responsible for errors or
misinterpretations resulting from the use of incomplete sets of such documents.
B. The foregoing warranties are in addition to, and not in lieu of any and all other liability
imposed upon the Contractor by law with respect to the Contractor's duties, obligations
and performance of the Work and any and all other warranties, representations and
certifications made in the Bidding Documents. The Contractor's liability hereunder shall
survive the Owner's final acceptance of and payment for the Work. All representations
and warranties set forth herein and in the Contract Documents shall survive the final
completion of the Work or the earlier termination of this Agreement.
BID SUBMISSION
5.01SUBMISSION PROCEDURE
A. Bidders shall be solely responsible for the delivery of their bids in the manner and time
prescribed.
B. Submit one copy of the executed offer on the Bid Forms provided, signed and sealed
with the required security in a closed opaque envelope, clearly identified with bidder's
name and address, project name and Owner's name on the outside.
C. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing
envelope with the notation "Bid Enclosed" on the face thereof.
D. Deposit Bids at the designated location prior to the time and date for receipt of Bids
indicated in section 00 21 13 Invitation - BID SUBMISSION, or any extension thereof
made by Addenda. Bids received after the time and date for receipt of bids will be
returned unopened.
E. Improperly completed information, irregularities in bid bond, may be cause not to open
the Bid Form envelope and declare the bid invalid or informal.
5.02BID INELIGIBILITY
A. Oral, telephonic, telegraphic, internet, e-mail, or facsimile (fax) Bids are invalid and will
not receive consideration.
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
B. Bids that are unsigned, improperly signed or sealed, conditional, illegible, obscure,
contain arithmetical errors, erasures, alterations, or irregularities of any kind, may at the
discretion of the Owner, be declared unacceptable.
C. Failure to provide security deposit, bonding or insurance requirements will, at the
discretion of Owner, invalidate the bid.
BID ENCLOSURES/REQUIREMENTS
6.01SECURITY DEPOSIT
A. Bids shall be accompanied by a security deposit as follows:
1. Bid Bond of a sum no less than 5 percent of the Bid Amount plus all add
alternates on AIA A310 Bid Bond Form. In the event of multiple prices in a Bid
or Alternate, write for the maximum possible Contract amount.
B. Endorse the Bid Bond in the name of the Owner as obligee, signed and sealed by the
principal (General Contractor) and surety.
C. The Owner reserves the right to retain the Bid Bond of the three lowest and best Bidders.
D. Such Bid Bonds will be returned promptly after the Owner has issued a Notice to Proceed
to the successful bidder, or within forty-five days after the opening of Bids if no Notice to
Proceed has been issued, or the Owner rejects all Bids.
E. The Bid Security will be retained by the Owner until the Contract for the project has been
properly executed and as a guarantee that if awarded the Contract, the Bidder will enter
into a Contract, give bonds and proof of insurance as required. In the event the
successful Bidder fails to timely execute and deliver to the Owner items required by
CONTRACT TIME PERIOD AND NOTICE TO PROCEED contained in section 00 21 13 -
Instructions to Bidders, then such Bidder shall be deemed to have abandoned its
contract with the Owner, and the Bid Security shall then be retained by the Owner as
liquidated damages and not as a penalty.
6.02BID FORM REQUIREMENTS
A. Complete all requested information in the Bid Form and Appendices.
B. All blanks on the Bid Form shall be printed digitally or writtenmanually in ink.
C. Where so indicated by the makeup of the Bid Form, amounts shall be expressed in both
words and figures, and in case of discrepancy between the two, the written amount shall
govern.
6.03SALES TAX
A. Refer to the AIA A201 General Conditions of the Contract for the requirements of sales
tax to not be included in the Bid.
6.04TIME OF COMPLETION AND LIQUIDATED DAMAGES
A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the
Work within the Contract Time. Work is not subjected to liquidated damages.
6.05FEES FOR CHANGES IN THE WORK
A. Included on the Bid Form, the overhead and profit fees on own Work and Work by
subcontractors, applicable for Changes in the Work, whether additions to or deductions
from the Work on which the Bid Amount is based.
6.06BID FORM SIGNATURE
A. The Bid Form shall be signed by the bidder, as follows:
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Maize USD 266 - Bus Storage Building Schaefer #5537.50
1. Each copy of Bid shall include the legal name of Bidder and a statement whether
Bidder is a sole proprietor, a partnership, a corporation, or any other legal entity,
and each copy shall be signed by the person or persons legally authorized to bind
the Bidder to a contract. A Bid by a corporation shall further give the state of
incorporation and have the corporate seal affixed. Attach certifying agents authority
to bind Bidder if Bid is signed by an agent for the Bidder.
6.07MODIFICATION OR WITHDRAWAL OF BID
A. A Bid may not be modified, withdrawn or canceled by the Bidder during the time period
indicated in section 00 21 13 - Duration of Offer that a Bidder's bid security is held
following the time and date designated for the receipt of Bids. The Bidder so agrees in
submitting its Bid.
B. Prior to the time and date designated for receipt of Bids, Bids submitted early may be
modified or withdrawn only by notice to the party receiving Bids at the place and prior to
the time designated for receipt of Bids. Such notice shall be in writing over the signature
of the Bidder.
C. Withdrawn Bids may be resubmitted up to the time designated for the receipt of bids
provided that they are then fully in conformance with these Instructions to Bidders.
6.08SELECTION AND AWARD OF Alternates
A. Indicate variation of bid price for Alternates listed on the Bid Form. Unless otherwise
indicated, indicate Alternates as a difference in bid price by adding to or deducting from
the base bid price.
B. Bids will be evaluated on the total of the base bid price and the chosen alternatives.
After evaluation of the budget and the needed or priority alternates, the successful
bidder will be determined.
C. Alternates will be accepted by the Owner as indicated in Section 01 23 00 Alternates.
OFFER ACCEPTANCE/REJECTION
7.01DURATION OF OFFER
A. Bids shall remain open to acceptance and shall be irrevocable for a period of forty-five
(45) days after the bid closing date.
7.02ACCEPTANCE OF OFFER
A. Owner reserves the right to accept or reject any or all offers.
B. Owner may wave any informality or irregularity in any bid received.
C. Owner may reject a Bid if the Bidder failed to comply in any way with the requirements
of these Bidding Documents.
D. Owner intends to award a Contract using the following criteria:
1. The Bid conforms to and has been submitted according to the requirements of the
Bidding Documents,
2. The Bid is judged to be reasonable,
3. The Bid does not exceed the funds available,
4. The Bid complies with the Instructions to Bidders,
5. The completion time is satisfactory to the Owner, and
6. Contractor qualifications are met.
Instructions to Bidders 00 21 13 - 7 MARCH2026