BUS PARTS BID

INVITATION TO BID
BID/RFP No.: 27-BP-26
DATE ISSUED: 4/29/2026
BID CLOSING DATE: 5/13/2026
TITLE: BUS PARTS BID
CONTRACT ADMINISTRATOR NAME: Cinda Roberts, Purchasing Agent
EMAIL CONTACT: cinda.roberts@kenton.kyschools.us
The Kenton County Board of Education's Purchasing Department will receive sealed bids for items and/or services listed herein. You
are invited to submit a sealed bid, subject to the Terms and Conditions of this Invitation to Bid. Please read all instructions and
specifications carefully. Failure to comply with these instructions shall disqualify your bid.
BIDS MUST BE RECEIVED NO LATER THAN: MAY 13, 2026, by 1:00 PM EST.
Delivery of Bid:
1. Bids can be mailed or delivered in a sealed envelope marked: "BID No. 27-BP-26 RESPONSE" or;
2. Emailed with "BID No. 27-BP-26 RESPONSE" in the subject line.
Bid Delivery Address: Bid E-mail Address:
Kenton County Board of Education kenton.purchasing@kenton.kyschools.us
Attn: Purchasing Department
2044 Tuscanyview Dr.
Covington, KY 41017
Bid Opening:
1. Bids will be opened on Wednesday, May 13, 2026, at 1:00 PM EST.
2. All bids must be received by the time and date designated in this invitation. None will be considered thereafter.
3. Bids will be opened and read in the Purchasing Department at the Kenton County Board of Education. You are invited to be
present at the bid opening.
Bid Award:
1. Bid will be awarded at the Board meeting held on Monday, June 1, 2026.
Period of Contract:
1. The period of the contract will be from July 1, 2026, through December 31, 2026.
2. If agreed upon by both parties, the contract may be extended for up to one (1) additional six-month renewal.
3. Prices may be negotiated but may not exceed the percentage change of the Consumer Price Index "All items less food and
energy" 12-month percentage change, as published on The Bureau of Labor Statistics.
VENDOR INFORMATION:
Name of Company: Phone:
Address: City: State: Zip:
Contact Name: E-mail Address:
Signature: Date:
BIDDER IS TO COMPLETE THIS COVER SHEET AND SUBMIT WITH THE BID IN ITS ENTIRETY
Page 1 of 17

45A.455 - PROHIBITION AGAINST CONFLICTS OF INTEREST, GRATUITIES, AND KICKBACKS
1. It shall be a breach of ethical standards for an employee with procurement authority to participate directly in any proceeding or
application; request for ruling or other determination; claim or controversy; or other particular matter pertaining to any contract
or subcontract and any solicitation or proposal therefor, in which to his knowledge:
i. He, or any member of his immediate family has a financial interest therein; or
ii. A business or organization in which he or any member of his immediate family has a financial interest as an officer,
director, trustee, partner or employee, is a party; or
iii. Any other person, business, or organization with whom he or any member of his immediate family is negotiating or has
an arrangement concerning prospective employment is a part. Direct or indirect participation shall include but not be
limited to involvement through decision, approval, disapproval, recommendation, preparation of any part of a
purchase request, influencing the content of any specification or purchase standard, rendering of advice, investigation,
auditing or in any other advisory capacity.
2. It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for
any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of
employment, in connection with any decision, approval, disapproval, recommendation, preparation of any part of a purchase
request, influencing the content of any specification or purchase standard, rendering of advice, investigation, auditing, or in any
other advisory capacity in any proceeding or application, request for ruling or other determination, claim or controversy, or other
particular matter, pertaining to any contract or subcontract and any solicitation or proposal therefor.
3. It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a
subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an
inducement for the award of a subcontract or order.
4. The prohibition against conflicts of interest and gratuities and kickbacks shall be conspicuously set forth in every local public
agency written contract and solicitation therefor.
5. It shall be a breach of ethical standards for any public employee or former employee knowingly to use confidential information
for his actual or anticipated personal gain, or the actual or anticipated personal gain of any other person.
45A.990 - PENALTIES
1. Any employee or any official of The Kenton County Board of Education, Kentucky, elective, or appointive, who shall take,
receive, or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money, or other things of
value, as an inducement or intended inducement, in the procurement of business, or the giving of business, for, or to, or from,
any person, partnership, firm, or corporation, offering, bidding for, or in open market seeking to make sales to The Board of
Education of Kenton County, Kentucky shall be deemed guilty of a Class C felony.
2. Every person, firm, or corporation offering to make, or pay, or give, any rebate, percentage of contract, money or any other
thing of value, as an inducement or intended inducement, in the procurement of business, or the giving of business, to any
employee or to any official of The Kenton County Board of Education, Kentucky, elective or appointive, in his efforts to bid for,
or offer for sale, or to seek in the open market, shall be deemed guilty of a Class C felony.
By signing this form, offeror has read, understands, and acknowledges the Conflict of Interest and Penalties statement.
Authorized Signature ___________________________________________ Date____________________________________
Print Name ___________________________________________________ Title____________________________________
BIDDER IS TO SIGN AND ATTACH THIS FORM AND SUBMIT WITH THE BID IN ITS ENTIRETY
Page 2 of 17

1. TERMS AND CONDITIONS
1.1. DEFINITIONS AND CLARIFICATIONS:
i. RFP: Request for Proposal
ii. Proposal, Bid: A complete and properly signed document proposing to do work or provide goods, for the sum(s)
stipulated therein, supported by data called for by the Bid documents.
iii. Offeror, Vendor, Contractor, Bidder: A company, organization or individual who submits a proposal to deliver goods
and/or services - (These terms are interchangeable).
The following terms are interchangeable: The Kenton County Board of Education, The Board, Kenton County School District,
KCSD, The District, Kenton County Schools
The following terms are interchangeable: Solicitation, Request for Proposal, RFP, proposal, Invitation to Bid, Bid
The following terms are interchangeable: Offeror, Vendor, Contractor, Bidder
The following terms are interchangeable: Cost, Price
1.2. GOVERNING LAW: The validity, performance, construction, interpretation, and effect of any/all purchases and/or services,
shall be governed by the laws of the State of Kentucky and policies within the Kentucky Model Procurement Code (KRS 45A).
The Board and contractor shall agree to submit themselves to the exclusive jurisdiction of the courts located within Kenton
County, Kentucky, in connection with any cause of action arising from any/all purchases and/or services.
1.3. KENTUCKY MODEL PROCUREMENT: The Kentucky Model Procurement Code (KRS 45A), adopted by The Kenton County
Board of Education, shall be deemed incorporated by reference in these specifications as though fully quoted herein. In the
event of any conflict between this Invitation to Bid and the Kentucky Model Procurement Code Regulations, the Kentucky
Model Procurement Code Regulations shall control.
1.4. PERFORMANCE BOND: The Board reserves the right to determine the ability of any bidder to perform the work and any
bidder shall, upon request, furnish such information as may be necessary to determine such ability, including performance
bond, if requested.
1.5. IRS W-9 FORM: All awarded bidders, as a result of this Invitation to Bid, shall submit a completed IRS W-9 Form within ten
(10) business days of the bid award notification.
1.6. CERTIFICATE OF INSURANCE (COI): All contractors, vendors, or service providers coming onto any of The Board's location
premises to do work or provide services shall have insurance and provide a Certificate of Insurance (COI). Insurance is necessary
to cover any claims or losses for which the contract/vendor may be responsible. A COI is a standard form issued by the
insurance company evidencing the insurance information (including policy limits and types of insurance) of its policyholder.
The following minimum insurance standards shall apply:
1. Worker's Compensation: Statutory limits are required.
2. Commercial General Liability Insurance: Including Bodily Injury and Property Damage Liability, Independent
Contractors Liability, Contractual Liability, Product Liability, and Completed Operations Liability in an amount not less
than $1,000,000 single limit per occurrence, and $2,000,000 aggregate.
3. Automobile Liability Insurance: For contractors who will drive on The Board's property, Automobile Liability in an
amount not less than $1,000,000 per occurrence for bodily injury and property damage, including owned, hired and
non-owned vehicle coverage.
a. For Charter Bus Companies, the minimum Automobile Liability coverage required is $5,000,000.
Vendors and contractors shall name the "Kenton County Board of Education" as an additional insured for the duration of the
contract period. The Offeror agrees that required insurance shall not be cancelled or allowed to lapse during the term of any
awarded contract without prior written notification to The Board.
Certificates of insurance shall be provided upon renewal until the contract period expires or the contract is terminated.
A Certificate of Insurance shall be included with all required bid forms at the time of the bid opening.
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1.7. CRIMINAL HISTORY VERIFICATION: The successful bidder certifies that a criminal history background check has been
performed on all employees that may come into contact with KCSD students. Any employees with the following offenses will
not be permitted to have any contact with any KCSD students:
i. Sex related offense convictions;
ii. Convictions against minors;
iii. Felony offense convictions against persons or property;
iv. Alcohol violation convictions within two (2) years from date of check, and no more than two (2) such convictions total;
v. Drug related offense convictions;
vi. Deadly weapon-related offense convictions;
vii. A pattern of irresponsible behavior, based upon the background check.
1.8. FORCE MAJEURE: Except to the obligation to make payment, any delay in or failure of performance by either party to this
contract shall not constitute a default under this contract nor give rise to any claim for damage, cost, or expense if and to the
extent such delay or failure is caused by an act of God, flood, fire, earthquake or explosion, war, invasion, hostilities, terrorist
threats or acts, riots or other civil unrest, government order of law, actions, embargoes or blockades, national or regional
emergency, or other similar event beyond the control of the delayed or non-performing party. Notwithstanding the foregoing,
a party that is delayed in or prevented from performing for any reason shall promptly notify the other party in writing of the
reason for the non-performance and the anticipated extent of any delay or non-performance and shall take diligent steps to
minimize the adverse impact of the delay or non-performance.
1.9. PRICES: All prices quoted and percentage discounts provided shall remain firm during the term of the contract.
1.10. TAXES: The Board's tax-exempt status applies in accordance with revenue policy 51P370 P370 revised 6/01/1983, and in
accordance with 103 KAR 26.070. A state sales tax exempt certificate, upon request, shall be provided to the awarded bidder.
1.11. ORDERING: Orders shall be placed by electronic order entry or by e-mail. NO ORDER shall be accepted without a Kenton
County Board of Education Purchase Order, a School Activity Fund Purchase Order, or Work Order.
1.12. INVOICE AND PAYMENT TERMS: Invoices and packing slips shall list: Purchase Order Number, Order Number, Item Number,
Quantity, Brief Description, Unit Price, and Total.
Invoices shall be submitted to: accounts.payable@kenton.kyschools.us
Payment terms are NET 45 - 60 days. This is not negotiable.
i. Payments are made the day following the regularly held monthly Board meeting. The Board attempts to be timely with
all payments but is required to follow all Board policies and procedures for payments.
ii. Checks/payments are run once a month and are subject to deadlines for the monthly Board meeting. All invoices
received after the check run deadline must wait until the following month for payment.
1.13. DELIVERY: The contractor agrees to furnish and deliver the items and/or services within the terms of the contract.
1.14. SUBSTITUTIONS: If during the period of the contract a vendor finds it necessary to make substitutions, they shall obtain prior
approval from the Purchasing Department.
1.15. WARRANTY: Contractor shall make available and honor all manufacturer's warranties; standard and extended.
1.16. MATERIAL SAFETY DATA SHEET (MSDS): Contractor shall provide, upon request, the most recent MSDS information sheets
for any products delivered to any KCSD location.
1.17. PENALTIES: In case of default by the contractor, The Board may procure the articles and services from other sources and may
deduct the amount of excess cost so paid from any unpaid balance due to the vendor, and the price paid shall be considered
the prevailing market price at the time such purchase is made.
1.18. EQUAL OPPORTUNITY: During the performance of this contract, the contractor agrees to abide by the policies of 41 CFR 60-
1.4(a), which prohibits discrimination against any employee or applicant for employment because of race, color, religion, sex,
sexual orientation, gender identity, or national origin. Moreover, these regulations require that the contractor take affirmative
action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
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1.19. K.O.S.H.A STANDARDS AND HAZARD COMMUNICATION STANDARD: If applicable, all materials and services must meet or
exceed K.O.S.H.A (Kentucky Occupations & Safety Health Act) standards and must comply with the O.S.H.A. (Occupational
Safety & Health Administration) Hazard Communication standards 1910.1200.
1.20. HOLD HARMLESS: Contractor agrees to indemnify and hold The Board harmless from any and all claims for death or injury to
contractor's personnel arising while such personnel are on premises owned or controlled by The Board in connection with the
performance of this order, and contractor shall maintain Worker's Compensation Insurance and Employees Liability insurance
in the minimum amount of $100,000 dollars (unless otherwise specified within the contract) covering all personnel while on
The Board's premises.
1.21. KENTUCKY RESIDENT BIDDER RECIPROCAL PREFERENCE: In accordance with KRS 45A.494, a Kentucky resident bidder shall
be given preference against a non-resident bidder registered in any state that gives or requires a preference to bidders from
that state. The preference shall be equal to the preference given or required by the state of the non-resident bidder.
1.22. LOBBYING: Contractors that apply or bid for an award exceeding $100,000 must file the required certification pursuant to
the Byrd Anti-Lobbying Amendment, 31 U.S.C. 1352, and the New Restrictions on Lobbying.
1.23. LEGAL AND CONTRACTUAL REMEDIES: The Board, or its designee, shall have authority to determine protests and other
controversies of actual or prospective bidders, offerors, or contractors in connection with the solicitations or selection for an
award of contract. Any actual or prospective bidders, offerors, or contractors aggrieved in connection with solicitation or
selection for an award of contract may file protest with the Executive Director of Operations of The Board. A protest or notice
of other controversy regarding the solicitation must be filed prior to opening. A protest or notice of other controversy regarding
an award must be filed promptly within fourteen (14) days after the award. All protests or notices of other controversies must
be in writing and addressed to:
The Kenton County Board of Education
ATTN: Executive Director of Operations
2044 Tuscanyview Dr.
Covington, KY 41017
The Board, or its designee, shall issue a decision in writing. A copy of that decision shall be provided to the aggrieved party and
shall state the reasons for the action taken. The decision of The Board shall be final and conclusive.
1.24. CORRECTIVE ACTION REQUEST (C.A.R.): When an incident occurs with a contracted vendor that The Board deems
unacceptable, The Board may issue a C.A.R. to the vendor. The procedure is as follows:
1. The Board's Purchasing Department will issue a written C.A.R to the vendor in question detailing the incident,
problem(s), and/or issue(s) relating to the contract. The vendor may have up to fourteen (14) days from the date of the
issue to respond in writing.
2. The Board's Purchasing Department will review the vendor's response, evaluate it, and determine whether or not the
proposed solution is suitable to The Board.
3. Once the written response received from the vendor is deemed suitable by The Board's Purchasing Department, The
Board will issue a C.A.R. response detailing the action proposed by the vendor and agreed upon by The Board.
4. If the written response received from the vendor is deemed unsuitable by The Board's Purchasing Department, The
Board will issue a C.A.R. response defining what action will be taken. The Board may revoke the contract and refuse
potential bids from the vendor until such a time is deemed suitable by The Board.
5. If The Board's Purchasing Department does not receive a response from the vendor, the contract shall be dissolved and
considered null and void. In addition, the vendor may not bid on future contracts for three (3) years
1.25. TERMINATION: Contracts may be terminated by The Board at any time with a thirty (30) days written notice or upon the
discretion of the Board, in a shorter period, if the terms of the contract are violated.
THE FOLLOWING TERMS ARE SPECIFIC TO STUDENT NUTRITION/FEDERAL FUNDS CONTRACTS ONLY:
1.26. SUSPENSION AND DEBARMENT: When applicable, contractor understands that a contract award must not be made to parties
listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines
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at 2 CFR 180 that implement executive orders 12549 (3 CFR part 1986 Comp,. p. 189) and 12689 (3 CFR part 1989 Comp., p.
235), "Debarment and Suspension".
By signing and submitting a bid or proposal, contractor certifies as follows:
This certification in this clause is a material representation of fact relied upon by The Kenton County Board of Education. If it is
later determined that the contractor knowingly rendered an erroneous certification, in addition to remedies available to the
Kenton County Board of Education, the Federal Government may pursue available remedies, including but not limited to
suspension and/or debarment. The contractor agrees to comply with the requirements of 2 CER 180 .220 while this offer is valid
and throughout the period of any contract that may arise from this offer. The contractor further agrees to include a provision
requiring such compliance in its lower tier covered transactions.
1.27. CLEAN AIR/CLEAN WATER: When applicable, the contractor agrees to comply with all standards, orders, or regulations
issued pursuant to the Clean Air Act, as amended, 42 U.S.C. 7401 et seq. and the Federal Water Pollution Control Act, as
amended, 33 U.S.C. 1251 et seq. The contractor agrees to report each violation to the United States Department of
Agriculture (USDA) and the appropriate Environmental Protection Agency (EPA) Regional office.
1.28. COST REIMBURSABLE CONTRACTS: The following conditions apply to cost reimbursable contracts:
i. Allowable costs will be paid from the non-profit school food service account to the contractor net of all discounts,
rebates, and other applicable credits accruing to or received by the contractor or any assignee under the contract, to
the extent those credits are allocable to the allowable portion of the costs billed to the school food authority;
ii. The contractor must separately identify for each cost submitted for payment to the School Food Authority (SFA) the
amount of that cost that is allowable (can be paid from the non-profit school food service account) and the amount that
is unallowable (cannot be paid from the non-profit school food service account);
iii. The contractor must exclude all unallowable costs from its billing documents and certify that only allowable costs are
submitted for payment and records have been established that maintain the visibility of unallowable costs, including
directly associated costs in a manner suitable for contract cost determination;
iv. The contractor's determination of its allowable costs must be made in compliance with the applicable Departmental
and Program regulations and Office of Management and Budget cost circulars;
v. The contractor must identify the amount of each discount, rebate and other applicable credit on bills and invoices
presented to the SFA for payment and individually identify the amount as a discount, rebate, or in the case of other
applicable credits, the nature of the credit. If approved by the State agency, the SFA may permit the contractor to report
this information on a less frequent basis than monthly, but no less frequently than annually;
vi. The contractor must identify the method by which it will report discounts, rebates and other applicable credits allocable
to the contract that are not reported prior to conclusion of the contract;
vii. The contractor must maintain documentation of costs and discounts, rebates, and other applicable credits and must
furnish such documentation upon request to the SFA, the state agency, or the Department.
Prohibited expenditures - no expenditure may be made from the non-profit school fund service account for any cost resulting
from a cost reimbursable contract that fails to include the requirements of this section, nor may any expenditure be made from
the non-profit contractor receiving payments in excess of the contractor's actual net allowable costs.
1.29. BUY AMERICAN: When applicable, vendor must comply with the William F. Goodling Child Nutrition Reauthorization Act of
1998 (Buy American Act, 7 CFR 210.21.d) which requires schools and institutions participating in the National School Lunch
Program (NSLP) and School Breakfast Program (SBP) in the contiguous United States to purchase, to the maximum extent
practicable, domestic commodities or products for use in meals serviced under the NSLP and SBP.
Buy American definition of domestic commodity or product:
The term "domestic commodity or product" means - (i) An agricultural commodity that is produced in the United states; and
(ii) A food product that is processed in the United States substantially using agricultural commodities that are produced in the
United States. "Substantially" means over 51 percent of the final processed product consists of agricultural commodities that
were grown domestically.
Page 6 of 17

Products from Guam, American Samoa, Virgin Islands, Puerto Rico, and the Northern Mariana Islands are allowed under this
provision as territories of the United States. The Buy American Act (7 CFR 210.21(d)) is one of the procurement standards SFAs
must comply with when purchasing commercial food products serviced in the school meal programs.
ALL Products that are normally purchased by the contractor as non-domestic and proposed as part of this solicitation must be
identified with the country of origin. Contractor shall outline their procedures to notify the school when products are
purchased as non-domestic. Any substitution of a non-domestic product for a domestic product (which was originally part of
the solicitation) must be approved, in writing, by the Food Service Director, prior to the delivery of the product. Any non-
domestic product delivered to the school, without prior written approval from the Food Service Director, will be rejected.
Contractor must affirm their willingness to assert their best and reasonable efforts to ensure compliance with this Federal rule.
Page 7 of 17

2. GENERAL BID INSTRUCTIONS
2.1. ACCEPTANCE OF BIDS & AWARDING OF CONTRACTS: The Board reserves the right to accept any bid, to reject any or all bids,
and/or to waive any irregularities or informalities in bids received where such acceptance, rejection, or waiver is considered
to be in its best interest. The Board also reserves the right to reject any bid where evidence or information submitted by the
bidder does not provide satisfactory proof that the bidder is qualified to carry out the details of the contract. The Board shall
have the right to bid specific items if it is in the best interest of The Board.
Contracts may be awarded on an item, group, or total basis; whichever is deemed to be in the best interest of The Board.
The Board reserves the right to make multiple awards to two or more companies on the same item or similar item.
Awarding of this bid in no way guarantees the purchase of any items and/or services. The Board reserves the right to purchase
specific items and/or services from other suppliers, in the event that a lower price is found.
2.2. BID DOCUMENT REQUIREMENTS:
i. All proposals shall be submitted on the "Bid Form", found in section 6 of the bid documents.
* All blanks and information requested shall be completed on the "Bid Form" in order to qualify the bid.
* Do not bid any special grouping other than those listed herein.
ii. Conflict of Interest form shall be signed, dated, and received with the bid in order for the bid to be considered.
iii. Required Affidavit for Bidders, Offerors, and Contractors Claiming Resident Bidder Status shall be completed by
Kentucky bidders only.
2.3. ADDENDA: The Board may issue addenda to the bid after its release.
2.4. BIDS:
i. Any bids received after the scheduled time of opening will not be opened.
ii. No bid can be corrected, altered, or signed after being opened. The Board shall not be responsible for errors or
omissions on the part of bidders in the creation of their bids. Any bids received unsigned shall be rejected.
iii. All regular bids must be submitted in accordance with specifications on the Bid Form supplied with this invitation. The
submission of a bid on the Bid Form certifies that the product meets any and all specifications except as noted in
Section 5 of the bid documents.
2.5. TABULATIONS: Tabulations will be calculated by the Purchasing Department. Each qualified bidder will be provided a formal
tabulation after The Board has taken official action. Until such time, bidders are requested not to contact the Purchasing
Department for Tabulations. Board meetings are held on the first Monday of each month, unless otherwise specified.
2.6. PRICES: All prices/proposals quoted shall remain firm for a maximum of sixty (60) days from the bid opening date to allow
acceptance by The Board. The bidder may withdraw a proposal, without prejudice, prior to the opening date.
Bid prices shall remain firm per the "Terms & Conditions" for the entire contract period and shall include delivery and all other
costs required by this bid invitation. Special charges, surcharges, and delivery charges must be built into the bid price at the
time of the bid or listed under "Exceptions" on the Bid Form. Unless otherwise specified, prices shall be Free on Board (F.O.B.)
DESTINATION, which means delivered to a Board service location designated delivery point, as defined in Section 3 of the bid
documents, without additional charge.
2.7. FUEL SURCHAGES, MILEAGE, and/or MISCELLANEOUS CHARGES: Awarded bidder(s) shall not add fuel surcharges, mileage
charges, or other miscellaneous charges to invoices. All charges shall be included in the bid price(s) or specified under
"Exceptions" in Section 5 of the bid documents.
2.8. SPECIFICATIONS: Specifications are attached and part of this proposal. All materials or services furnished shall be in
conformity with the specifications and will be subject to inspection and approval of the Purchasing Department. The right is
reserved to reject and return, at the risk and expense to the supplier, any item that may be defective or fail to comply with
these specifications.
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The Board reserves the right to waive compliance of any material or services with any particular specification where such
waiver is considered to be in its best interest, including but not limited to cases where such waiver is necessary due to technical
errors or inconsistencies in preparation of such specifications.
2.9. PRODUCT EVALUATION: Items will be disqualified that do not meet specifications or the accepted equal. If a product is
purchased and it is later established that said product fails to comply with the specifications and conditions, the item will be
rejected and returned to the supplier at the supplier's expense. No item shall be considered satisfactory that does not conform
to our usual accepted methods, use, application, storage, handling, and delivery. The decision concerning the satisfactory use
and performance of any item on this bid shall be that of the educational and business staff of The Board.
2.10. SAMPLES: Samples may be required to assist in making decisions for awarding of contracts. The samples must be furnished
by the time and date specified for the bid opening. Failure to furnish samples may disqualify the bid.
Samples shall be representative of items on which the bid is submitted and will be checked as deemed necessary by The Board
for compliance with the specifications outlined herein. Samples are to be properly marked for identification and must indicate
the supplier's name and the corresponding item number as indicated on the Bid Form. Samples are to be mailed or delivered
to:
Kenton County Board of Education
ATTN: Purchasing Department
2044 Tuscanyview Dr.
Covington, KY 41017
All samples are to be furnished without cost to The Board with the right reserved to mutilate, consume, or destroy such samples
if considered necessary for testing purposes.
Samples will become property of The Board unless claimed within 10 business days after the bid is awarded.
2.11. BRAND NAMES: The brand or trade name, manufacturer's name, and/or catalog number shall be listed in the column
provided. If bidder fails to indicate brand or trade name, where requested, the item and bid may be disqualified.
2.12. DESCRIPTIVE LITERATURE AND/OR MANUFACTURER'S SPECIFICATIONS: The Board reserves the right to waive any
discrepancies or inconsistencies between the submitted manufacturer's descriptive literature and/or specifications and the
requirements of this Invitation to Bid, if:
i. The bidder submits a sample which conforms to all material requirements of this Invitation to Bid;
ii. Or the bidder certifies to the Board that they can supply products which conform to all material requirements of this
Invitation to Bid.
Note: descriptive literature and/or manufacturer's specifications shall not be submitted unless expressly requested.
2.13. OR EQUAL: Whenever the words "Or Equal" appears, they shall be interpreted to mean an item of material or equipment
equal in quality to that named in the Bid Specifications and/or Bid Form and which is suited to the same use and capable of
performing the same function with at least equivalent efficiency, as that named.
Descriptive literature is to be furnished for all "OR EQUAL" item(s) which are submitted on bids. Bidder shall attach
descriptive literature providing detailed information about each "OR EQUAL" item so that it can be fully determined if the
unit is truly a direct substitution. In the event the descriptive literature is not provided, the bid will be rejected on the basis
that no descriptive literature was provided as required.
2.14. EXCEPTIONS: Any exceptions to the Terms and Conditions, General Bid Instructions, and/or Bid Specifications shall be
documented by referencing the applicable paragraph(s) and explained in detail, as defined in Section 5 of the bid documents.
If no exceptions are requested, it will be assumed that the bid meets all Specifications and Terms and Conditions as stated in
the bid documents.
2.15. FAILURE TO RESPOND: Businesses that have previously indicated interest to bid, and fail to respond to "Invitations to Bid" or
notices of availability on two (2) consecutive procurements of similar items and/or services, may be removed from the
applicable mailing list.
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3. POSSIBLE SERVICE LOCATIONS
Beechgrove Elementary White's Tower Elementary Northern KY Youth Development Center
1029 Bristow Rd. 2977 Harris Pike 15600 Turner Rd.
Independence, KY 41051 Independence, KY 41051 Crittenden, KY 41030
Caywood Elementary Summit View Academy KCAIT (The Academies)
3300 Turkeyfoot Rd. 5006 Madison Pike 3234 Turkeyfoot Rd.
Edgewood, KY 41017 Independence, KY 41051 Edgewood, KY 41017
KCSD Support Operations Center
Ft. Wright Elementary Turkey Foot Middle School
KCSD Bus Garage
501 Farrell Dr. 3230 Turkeyfoot Rd.
11800 Taylor Mill Road
Ft. Wright, KY 41017 Edgewood, KY 41017
Independence, KY 41051
R.C. Hinsdale Elementary Twenhofel Middle School KCSD Central Office
440 Dudley Rd. 11846 Taylor Mill Rd. 2044 Tuscanyview Dr.
Edgewood, KY 41017 Independence, KY 41051 Covington, KY 41017
Kenton Elementary Woodland Middle School KCSD Bus Garage- North
11246 Madison Pike 5399 Pride Parkway 2550 American Ct.
Independence, KY 41051 Taylor Mill, KY 41015 Crescent Springs, KY 41017
Piner Elementary Dixie Heights High School
2845 Piner Ridge Rd. 3010 Dixie Hwy.
Morning View, KY 41063 Edgewood, KY 41017
River Ridge Elementary Scott High School
2772 Amsterdam Rd. 5400 Pride Parkway
Villa Hills, KY 41017 Taylor Mill, KY 41015
Ryland Heights Elementary Simon Kenton High School
3845 Stewart Rd. 11132 Madison Pike
Ryland Heights, KY 41015 Independence, KY 41051
Taylor Mill Elementary Ignite Institute
5907 Taylor Mill Rd. 37 Atlantic Ave.
Covington, KY 41015 Erlanger, KY 41017
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