Burkhalter Road Transportation Improvements Project RFQ 2026-115

RFQ 2026-115
CITY OF STATESBORO
Request for Qualifications
To Provide Engineering Design Services for
Burkhalter Road Transportation Improvements Project
RFQ 2026-115
Qualifications Due: May 21, 2026 at 3:00PM
City of Statesboro
Attn: Darren Prather, Central Services Director
22 West Grady Street
Statesboro, GA 30458

REQUEST FOR QUALIFICATIONS
Engineering Design Services
I. General Project Information
A. Overview
1. The City of Statesboro (City) and Bulloch County Board of Commissioners (County) executed an Intergovernmental
Agreement dated February 17, 2026 in which the City of Statesboro is given authority to facilitate procurement activities
for this project. Therefore, the City is soliciting Statement of Qualifications (SOQs) from qualified firm(s) or
organization(s) to provide consultant transportation design services. The scope includes design services for intersection
improvements for Burkhalter/Harville Road at SR 67 and Burkhalter Road at Cawana Road, as well as the
widening/improvement along Burkhalter Road from SR 67 to Herman Rushing Road.
This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the
project/contract listed in Exhibit I. Firms that respond to this RFQ and are determined by the City to be sufficiently
qualified may be deemed eligible and invited to offer a technical approach and/or present and/or interview for these
services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned
to completely review the entire RFQ and follow instructions carefully. The City reserves the right to reject any or all
Statements of Qualifications or Technical Approach, and to waive technicalities and informalities at the discretion
of the City.
B. BACKGROUND
The City is seeking a consultant engineering firm to perform preliminary engineering design services for intersection
improvements for Burkhalter Road at SR 67 and Burkhalter Road at Cawana Road, as well as roadway capacity
and safety improvements of Burkhalter Road from Langston Chapel Road to Herman Rushing Road. This
comprehensive project is referred to as the "Burkhalter Road Transportation Improvements". .
C. RESTRICTION OF COMMUNICATION IS IN EFFECT FOR THIS PROJECT
From the advertisement date of this solicitation until successful respondents are selected and the award is made
official and announced, firms are not allowed to communicate about this solicitation or scope with any staff or elected
officials of the City or County, except for the submission of questions as instructed in the RFQ, or with the contact
designated inRFQ Section VIII.C., or as provided by any existing work agreement(s). For violation of this provision,
the City reserves the right to reject the submittal of the offending respondent.
D. DBE PARTICIPATION
Due to the potential receipt of federal funding, this project will utilize the Georgia Department of
Transportation Board adopted 11% overall annual goal for DBE participation on all federally funded
projects. This goal is not to be considered as a fixed quota, set aside or preference. The DBE goal can be
met by prime contracting, sub-contracting, joint-venture or mentor/ protege relationship.
The City will monitor and assess each consultant services submittals for their DBE participation and/or good faith
effort in promoting equity and opportunity in accordance with the state of Georgia, Department of Transportation
Disadvantage Business Program Plan.
For more information on the GDOT DBE Program please contact:
Georgia Department of Transportation
Equal Opportunity Division
One Georgia Center, 7th Floor
600 West Peachtree Street, NW
Atlanta, Georgia 30308
Phone: (404) 631-1972

E. Scope of Services
Under the terms of the resulting Agreement, the selected consultant will provide engineering design services, for
the Project identified. The anticipated scope of work for the project/contract is included inExhibit I.
In addition, the City desires that the Consultant have the ability to provide, either with its own forces or through a
sub-consultant team member, comprehensive services necessary to fulfill all preliminary engineering design
services which may arise during the project cycle.
F. Contract Term and Type
The City anticipates one (1) Multi-Phase, Project Specific contract to be awarded to one (1) firm, for the
project/contract identified. The City anticipates the Contract Type to be a Not To Exceed Sum with breakdown
of fees based on tasks associated with each Scope of Services. Further, City will request an hourly rate fee sheet
for Specific Rate of Compensation of all team members and all potential services to be provided. It is the City's
intention that the Agreements will remain in effect until successful completion of the engineering phase of the
project. City may choose to utilize the selected consultant for use on construction revisions, administration, and/or
inspections as deemed necessary.
G. Contract Amount
The Multi-Phase, Project Specific contract amount will be determined via Contract Term and Type considerations
provided above and may be subject to negotiations with the City. If the City is unable to reach a satisfactory
agreement and at reasonable rates to be paid for the services to be provided, the City reserves the right to terminate
negotiations with the highest scoring finalist and begin negotiations with the next highest scoring finalist.
II. Selection Method
A. Method of Communication
All general communication of relevant information regarding this solicitation will be made via the Georgia
Procurement Registry (GPR) under RFQ 2026-115. All firms are responsible for checking the GPR on a regular
basis for updates, clarifications, and announcements. The City reserves the right to communicate via electronic mail
with the primary contact listed in the Statements of Qualifications. Other specific communications will be made as
indicated in the remainder of this RFQ.
B. Phase I - Selection of Finalists
Based on the Statements of Qualifications submitted in response to the projects/contracts listed in this RFQ, the
Selection Committee will review the Experience and Qualifications and Resources and Workload Capacity
listed inSection IV. Selection Criteria for Phase I. The Selection Committee will discuss the top submittals, and
the final rankings of the top submittals will be determined. From the final rankings of the top submittals, the Selection
Committee will identify the highest ranked consultant for recommendation of award.
All firms must meet the minimum requirements as listed inSection IV.A. below.
C. Finalist Notification for Phase II
Firms selected and shortlisted as finalists will receive notification and final instructions from the City regarding the
Phase II - Technical Approach response.
D. Phase II - Finalists Response on Technical Approach and Past Performance
The City will request aTechnical Approach of the three (3) to five (5) finalist firms for the project/contract. The City
reserves the right to request a presentation/interview on any project/contract as determined in its best interests;
however, this additional requirement shall typically be reserved for the most complex projects. Each finalist firm
shall be notified in writing and informed of the Technical Approach due date. Any additional detailed Technical
Approach instructions and requirements, beyond that provided in Section V. Selection Criteria for Phase II, for
the finalists will be provided in the Finalist Notification. All members of the Selection Committee will review the
Technical Approach (and will attend the presentation/interview if so chosen). Firms shall not address any
questions, prior to the award announcement, to anyone other than the designated contact.

E. Final Selection
Final selection will be determined by carrying the scores from Phase I forward for each Finalist and by evaluating
the Technical Approach and Past Performance criteria for Phase II. The Selection Committee will discuss the
Finalist's Phase II Responses, and the final rankings will be determined.
Negotiations will then be initiated with the top-ranked firm(s) to finalize the terms and conditions of the contract(s),
including the fees to be paid. In the event a satisfactory agreement cannot be reached with the highest-ranking
firm(s), the City will formally terminate the negotiations and possibly enter negotiations with the second highest-
ranking firm, and so on in turn until a mutual agreement is established and the City awards a contract. The final
form of the contract shall be developed by the City.
III. Schedule of Events
The following Schedule of Events represents the City's best estimate of the Schedule that will be followed. All times
indicated are prevailing times in Statesboro, Georgia. The City reserves the right to adjust the Schedule as the City
deems necessary.
PHASE I DATE TIME
IV. a. Issuance of public advertisement ofRFQ 2026-115 4/16/2026 ----------
b. Mandatory Pre-Bid Meeting (Virtual) 4/30/2026 3:00 PM
b. Deadline for submission of written questions and requests for clarification 5/8/2026 3:00 PM
c. Deadline for submission of Statements of Qualifications
5/21/2026 3:00 PM
d. City completes evaluation and issues notification and other information to
TBD TBD
finalist firms
PHASE II
e. Deadline for submission of written questions from finalists TBD TBD
f. Phase II Response of Finalist firms due TBD TBD
g. Award of contract by Statesboro City Council TBD TBD
Selection Criteria for Phase I - Criteria for Evaluation of Statements of Qualifications
A. Area Class Requirements and Certification
Presented teams must be prequalified in the indicated Area Class(es) to be evaluated. Required proof of
prequalification shall be submitted as indicated in Section VI.B.4. below. All Submittals will be pre-screened to
verify that the Prime consultant has the required Area Class(es) and that the overall team has the required Area
Class(es). Any submittal in which the Prime consultant or the overall team area class requirements are not met will
be disqualified from further consideration.
Each submittal will require a certification to allow the City to analyze risks in determining if any Firm should be
ineligible for award. The certification shall cover a wide variety of information. Any firm which responds in any
potentially concerning manner must provide additional information as directed herein for consideration by the City
to determine if Firm is eligible for award.
B. Project Manager, Key Team Leader(s) and Prime's Experience and Qualifications - 30%

The Selection Committee will evaluate all firms on their Experience and Qualifications, which shall account for a
total of thirty (30%) percent of the total evaluation. The following criteria for scoring Phase I of the evaluation
will be utilized to determine which firms are shortlisted:
1. Project Manager education, registration, relevant engineering experience, relevant project management
experience, experience in utilizing GDOT specific processes, manuals, or guidance.
2. Key Team Leaders' education, registration, relevant technical experience, and relevant experience in utilizing
GDOT specific processes, manuals, or guidance.
3. Prime Consultant's experience in delivering projects of similar complexity, size, scope, and function.
C. Project Manager, Key Team Leader(s) and Prime's Resources and Workload Capacity - 20%
The Selection Committee will evaluate all firms on their Resources availability and Workload Capacity, which shall
account for a total of twenty (20%) percent of the total evaluation. The following criteria for scoring the
Resources and Workload Capacity will be utilized to determine which firms are shortlisted:
1. Project Manager Workload
2. Workload capacity of Key Team Leader(s)
3. Resources dedicated to delivering project
4. Ability to Meet Project Schedule
V. Selection Criteria for Phase II - Criteria for Evaluation of Technical Approach and Past Performance
A. Technical Approach - 40%
The Selection Committee will evaluate the shortlisted firms (Finalists) on their Technical Approach, which shall
account for a total of forty (40%) percent. The Selection Committee shall utilize the following additional criteria for
scoring Phase II of the evaluation to determine the highest ranked/most qualified (NOTE: Scores from Phase I
will be carried forward and combined with the scores from the Phase II to determine the final ranking of
Finalists):
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control and quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
B. Past Performance - 10%
The Selection Committee may consider information provided via references provided for relevant projects,
knowledge any selection committee member has of performance on relevant projects, and performance evaluations
or knowledge presented on GDOT projects. The Selection Committee will consider all factors in their totality and
score from 0 to 10 when arriving at a final score for the Past Performance.
VI. Instructions for Content and Preparation of Statements of Qualifications - Phase I Response
The Statements of Qualifications submittal must be submitted in accordance with the instructions provided in
Section VIII, and must beorganized, categorized using the same headings (in red), and numbered and lettered
exactlyas outlined below, and must be responsive to all requested information. For the sections in which page
number limits are stated, each section with a stated limit must begin on a new page and end on the last page
allowed for the section. It is not allowed to begin new sections on a page allowed for a previous section, if
applicable. This will enable the City to ensure compliance with the page limitations.
Cover page- Each project/contract submittal must have a separate cover page for each copy of each submittal for
each project/contract, and each must list the RFQ#, RFQ Title, proposing firm's full legal name and the
specific project contract being submitted on to include the PI Numbers, County(ies), and Description.

A. Administrative Requirements
It is required to submit the information below for each copy of each submittal. This is general
information and will not be scored but may be used to determine eligibility for selection. Under
Administrative Requirements section, only submit the information requested; additional information will be
subject to disqualification of your firm.
1. Basic company information:
a. Company name.
b. Company Headquarter Address.
c. Contact Information - Name and all contact information (telephone number(s) and e-mail address) of
primary proposing contact (this will be the individual with whom the City will direct all communications).
d. Company website (if available).
e. Georgia Addresses - Identify and provide addresses for the offices located in the State of Georgia.
f. Staff - List the number and disciplines of staff members employed in each office in the State of Georgia.
g. Ownership - Provide form of ownership, including state of residency or incorporation, and number of years
in business. Is the Offeror a sole proprietorship, partnership, corporation, limited liability Corporation, or
other structure?
2. Certification Form - Complete the Certification Form (Exhibit "II" enclosed with RFQ) and provide a notarized
original within the firm's Statement of Qualifications. This is to be submitted for the PrimeONLY.
3. Georgia Security and Immigration Compliance Act Affidavit - Complete the form(Exhibit "III" enclosed with RFQ)
and provide a notarized original within the firm's Statement of Qualifications. This is to be submitted for the
PrimeONLY.
4. Addenda - Signed cover page of any Addenda issued for the PrimeONLY.
This information is limited to one (1) page maximum, plus the signed cover pages of any addenda
which will not be included in page count.
B. Experience and Qualifications
1. Project Manager - Provide information pertaining to the project manager, including but not limited to:
a. Education.
b. Registration(if necessary and applicable.)
c. Relevant engineering experience.
d. Relevant project management experience for projects of similar complexity, size, scope, and function.
Provide at least 3 projects but no more than 5 projects of similar complexity, size, scope, and function.
e. Relevant experienceutilizing all applicable processes, manuals, or guidance, including but not limited
to GDOT's Plan Development Process, Design Policy Manual, Environmental Procedures Manual,
Utility Accommodation Policy and Standards Manual, etc.
This information is limited to two (2) pages maximum.
2. Key Team Leaders - Provide experience of Key Team Leaders (defined as those individuals who oversee
project areas determined as particularly important to each specific project, refer to the Project Description in
Exhibit I, specifically Section 4 for the list of Key Team Leaders for each Project). For each Key Team Leader
identified provide:
a. Education.
b. Registration (if necessary and applicable.)
c. Relevant experience in the applicable resource area of the most relevant projects.
d. Relevant experience utilizing all applicable processes, manuals, or guidance, including but not limited to
GDOT's Plan Development Process, Design Policy Manual, Environmental Procedures Manual, Utility
Accommodation Policy and Standards Manual, etc. which are specific to the key team leader's area.
This information is limited to one (1) page maximum for each Key Team Leader identified in Section 4
of each Exhibit I. Respondents submitting more than one (1) page for each Key Team Leader identified
will be subject to disqualification. Respondents who provide more Key Team Leaders than what is

outlined in the requirement will be subject to disqualification as this would provide an advantage over
firms who complied with the requirement and had the required number of Key Team Leaders.
Respondents who do not provide the required Key Team Leaders will be subject to disqualification as
this does not meet the requirements of the project and therefore would deem the respondent and its
team unqualified for the award.
3. Prime Experience - Provide information on the prime's experience and ability in delivering effective services for
projects of similar complexity, size, scope, and function, which demonstrate the firm's capabilities to provide
services for the City. For each project, the following information should be provided:
a. Client name, project location and dates during which services were performed.
b. Description of overall project and services performed by your firm.
c. Duration of project services provided by your firm, and overall project budget.
d. Experience utilizing GDOT specific processes, manuals, or guidance (PDP, Design Policy, Environmental
Procedures Manual, etc.)
e. Client(s) current contact information including contact names, telephone numbers and email address.
f. Involvement of Key Team Leaders on the projects.
This information is limited to two (2) pages maximum.
4. Area Class Summary Form and Notice of Professional Consultant Qualifications - Prime Consultants are
defined as the firm submitting the Statement of Qualifications and the firm with whom the City will contract. The
Team is defined as the Prime Consultant and their sub-consultants, who are considered team members. Prime
Consultants and their sub-consultant team members must meet the GDOT Area Class requirements listed in
Exhibit I for each project on which they apply. In regard to the required Area Classes, for each project/contract
on which they apply, respondents should submit a summary form (example provided in Exhibit IV) which details
the required area classes for the Prime Consultant and all sub-consultants or joint venture of consultants on
the team listed in the Statement of Qualifications. The area classes and firm's meeting the area classes listed
on the summary form must meet all required area classes or the team will be disqualified. If a team member's
prequalification expires prior to the due date of the SOQs, documentation must be provided which shows that
the firm has submitted its application for prequalification prior to the SOQ due date. The team must maintain
its prequalification certification to be considered eligible for award if selected. Additionally, respondents
should submit the Notice of Professional Consultant Qualifications (for the Prime Consultant and all
sub-consultants for each project) issued by GDOT and attach after the Area Class summary form.
This information is limited to the one (1) page for the Area Class table (unless the project needs require
an extensive list of area classes) and the required Notice of Professional Consultant Qualifications.
A. Resources/Workload Capacity
1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the specific
project, including:
a. Organizational chart which identifies the project manager, prime, Key Team Leaders, support personnel,
and reporting structure. This chart may be submitted on a 11" x 17" page. (Excluded from the page
count)
b. Primary Office - Identify and discuss the primary office which will be responsible for handling the specific
project and the number and types of staff within the office and how this office could benefit the project and
promote efficiency. This information to be included on the one (1) page with the Narrative on
Additional Resource Areas and Ability.
c. Narrative on Additional Resource Areas and Ability - Respondents are to provide information regarding
additional resource areas identified as important to the project, to discuss how the key areas will integrate
and work together on the project, to discuss any information which is pertinent to these areas, to provide a
narrative regarding how the organization of the team, including the PM and Key Team Leaders can deliver
the project on schedule given their workload capacity. (The City recognizes that some individuals may be
able to meet the schedule while carrying heavier project loads.) Respondents may discuss the advantages
of your team and the abilities of the team members which will enable the project to meet the proposed
schedule as identified in Exhibit I (where applicable). If there is no proposed schedule, discuss the
advantages of the team and the abilities of the team members which will enable the project to move as
expeditiously as possible. Respondents submitting more than the one (1) page allowed (combined
for C1.b. and C1.c.), will be subject to disqualification.

2. Project Manager Commitment Table - Provide a list of ALL projects (the City, other governments and private
contracts - Information may be validated and any firm determined not to be listing all projects may be subject
to disqualification) on which the proposed project manager is currently committed, to enable the City to ascertain
the project manager's availability. Utilize a table similar to the following format with a minimum of all criteria
indicated to provide the requested information:
Project PI/Project # for GDOT Role of PM Project Current Phase Current Status of Monthly Time
Manager Projects/Name of on Project Description of Project Project Commitment in
Customer for Non-GDOT Hours
Projects
3. Key Team Leader Project Commitment Table - Provide a table similar to the below, with a minimum of all criteria
indicated, which identifies ALL projects the Key Team Leaders (refer to the Project Description in Exhibit I,
specificallySection 4 for the list of Key Team Leaders for each Project) are committed on to enable the City to
ascertain the available capacity.
Key PI/Project # for GDOT Role of Key Project Current Phase Current Status of Monthly Time
Team Projects/Name of Team Description of Project Project Commitment in
Leader Customer for Non-GDOT Leader on Hours
Projects Project
This information is limited to the organization chart (excluded from page count), [one (1) page of text to
include both C1.b. Primary Office and C1.c. Narrative on Additional Resource Areas and Ability], and the
tables.
VII. Instructions for Preparing Technical Approach and Past Performance Response - Phase II Response
The following information will only be requested of the shortlisted firms. The Selection Committee will evaluate
the shortlisted firms using the information provided as requested below (NOTE: Scores from Phase I will be
carried forward to Phase II):
The Phase II response must be submitted in accordance with the instructions provided in Section IX, and must
be organized, categorized using the same headings (in red), and numbered and letteredexactly as outlined
below, and must be responsive to all requested information. For the sections in which page number limits are
stated, each section with a stated limit must begin on a new page and end on the last page allowed for the
section. It is not allowed to begin new sections on a page allowed for a previous section, if applicable. This
will enable the City to ensure compliance with the page limitations.
Phase II Cover page- Each submittal must have a separate cover page for each copy of each Phase II submittal, and
each must indicate the response is for Phase II, list the RFQ#, RFQ Title, proposing firm's full
legal name and the specific project contract being submitted on to include the PI Numbers and
Description.
A. Technical Approach
1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts,
use of any alternative methods for delivery (if applicable), and/or management of the project.
2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including
quality control and quality assurance procedures.
3. Provide any specific qualifications, skills, knowledge of the project and project area which may uniquely benefit
the firm and project, and your ability and willingness to meet time requirements.
This information will be limited to a maximum of five (5) pages.Technical Approach submittal must be a
PDF document for each project/contract.

B. Past Performance
No additional information should be submitted to fulfill this requirement. Information from the relevant
projects listed as well as information on file with the City will be used to fulfill this requirement.
Past performance may be evaluated through the checking of project references for the proposed project manager
as well as the firm. The City will check these references at random. For this reason, attention should be paid to the
references provided to ensure that the contact information provided is accurate and the individual references are
reachable. Other past performance information which may be utilized includes The City consultant performance
ratings as well as knowledge that any member of the Selection Committee has pertaining to the past performance
of the firm on any project.
VIII. Instructions for Submittal for Phase I - Statements of Qualifications
A. There is one (1) electronic version submittal required. The Submittal must follow the format and meet the content
requirements identified in Section VI, entitled Instructions for Content and Preparation of Statements of
Qualifications - Phase I Response. See Attachment 1 for a summary of how the submittals should be
prepared.
B. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered; however, submittal pages
will be counted by section to determine compliance with page limits. Responses are limited to the page counts
indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with print on
them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays and promotional materials are not desired. Emphasis must be
on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each section should not be included
and will be grounds for disqualification. Submittals are limited to the information requested in Section VI.
Instructions for Content and Preparation of Statements of Qualifications - Phase I Response only. Hyperlinks or
embedded video are not allowed.
Statements of Qualifications submittals must be both by hardcopy and electronic PDF document. Each PDF
document must follow the naming convention for electronic records as follows: the proposing firm's full legal name,
RFQ 2026-115, RFQ Title and the specific project contract number being submitted on.
Statements of Qualificationsmust be received by the City prior to the deadline indicated in the Schedule of Events
(Section III of RFQ).
No submittals will be accepted after the time and date set for receipt.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The
City is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of
the City. Labeling information provided in submittals "proprietary" or "confidential", or any other designation of
restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act,
the details of the proposal documents will remain confidential until final award.
The City reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if deemed
in the best interest of the City.
C. Questions and Requests for Clarification
Questions about any aspect of the RFQ, or the project, shall be submitted in writing via e-mail to: Darren Prather,
Director of Central Services at bidinfo@statesboroga.gov.The deadline for submission of questions relating to the
RFQ are the times and dates shown in the (Schedule of Events- Section III). From the issue date of this solicitation
until a successful proposer is selected and the award is made official and announced, respondents are subject to
the Restriction of Communication inSection I.C.
IX. Instructions for Submittal for Phase II - Technical Approach and Past Performance Response
THESE INSTRUCTIONS ARE INTENDED SOLELY FOR THOSE FIRMS IDENTIFIED AND NOTIFIED AS
FINALISTS. Final Instructions will be provided to the Finalists in the notification.

Please note that each project/contract will follow an individual schedule which meets the availability of each
Selection Committee. For this reason, the Notice to Selected Finalists and resulting Phase II responses may be
on different schedules for each project/contract.
A. There is one (1) electronic version submittal required. The Submittal must follow the format and meet the content
requirements identified in Section VII, entitled Instructions for Preparing Technical Approach and Past
Performance Response - Phase II Response. See Attachment 1 for a summary of how the submittals should
be prepared.
B. Submittals must be typed on standard (812" x 11") paper. The pages should be numbered; however, submittal pages
will be counted by section to determine compliance with page limits. Responses are limited to the page counts
indicated in each section using a minimum of size 11 font. Page counts will be determined by pages with print on
them, not by the physical piece of paper. Each Statement of Qualifications shall be prepared simply and
economically as indicated above. Colored displays and promotional materials are not desired. Emphasis must be
on completeness, relevance, and clarity of content.
NOTE: Additional pages other than what has been specified above in each sectionshould not be included and will
be grounds for disqualification. Submittals are limited to the information requested in Section VII. Instructions for
Preparing Technical Approach and Past Performance Response-Phase II Response only. Hyperlinks or embedded
video are not allowed.
Technical Approachmust be received by the City prior to the deadline indicated in Notice to Selected Finalists.
All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The
City is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of
the City. Labeling information provided in submittals "proprietary" or "confidential", or any other designation of
restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act,
the details of the proposal documents will remain confidential until final award.
The City reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if deemed
in the best interest of the City.
No submittals will be accepted after the time and date set for receipt.
Responses submitted via facsimile or e-mail will be rejected. All expenses for preparing and submitting responses
are the sole cost of the party submitting the response. The City is not obligated to any party to reimburse such
expenses. All submittals upon receipt become the property of the City. Labeling information provided in submittals
"proprietary" or "confidential", or any other designation of restricted use will not protect the information from public
view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain
confidential until final award.
The City reserves the right, in its sole discretion, to waive any technicalities associated with this submittal if deemed
in the best interest of the City.
C. Questions and Requests for Clarification
Questions about any aspect of the Phase II Response for Finalists, shall be submitted in writing via e-mail to: Darren
Prather, Director of Central Services at Darren.Prather@statesboroga.gov or as directed in the Notice to Selected
Finalists, if different. The deadlines for submission of questions relating to the Phase II Response will be identified
in the Notice to Selected Finalists. From the issue date of this solicitation until a successful proposer is selected
and the award is made official and announced, respondents are subject to the Restriction of Communication in
Section I.C.
X. Terms and Conditions
A. Statement of Agreement
With the submission of a Statement of Qualifications (SOQ), the respondent agrees that he/she has carefully
examined the Request for Qualifications and agrees that it is the respondent's responsibility to request clarification
on any issues in any section of the Request for Qualifications with which the respondent disagrees or needs clarified.
The respondent also understands that failure to mention these items during the question period or in the SOQ will
be interpreted to mean that the respondent is in full agreement with the terms, conditions, specifications and