26-028 Bulk Salt

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-028
For
Bulk Salt
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Bulk Salt. The vendor must guarantee the quoted prices for a
period of Ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-028 Bulk Salt" with the date and time of the bid opening in the lower left corner
of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue
ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 05/28/2026 at 11:00 AM, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select bid
and click on "related documents". No phone calls please. The time it takes for final bid results
to be made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-
mail (preferred), mail or fax to:
Lenore Faulkner
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-7465
lefaulkner@sccmo.org
For questions or inquiries concerning the specifications please contact:
Ted Dunkmann, Highway Superintendent
St. Charles County Government
301 North Third St
St. Charles, Missouri 63301
Fax: (636)949-7307
tdunkmann@sccmo.org
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 3:00 PM on 05/21/2026. Any question received
after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
26-028 Bulk Salt Proposal Response from (please complete)
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Highway Dept.
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section
titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID OPENING.
Representative shall include, but not be limited to, all elected and appointed officials, and
employees of St. Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
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Highway Dept.
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TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the electronic
version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this document.
An authorized officer of the company submitting the bid must sign all bids, in blue ink.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must
be crossed out, corrections typed adjacent and must be initialed in blue ink by the person signing
the bid.
St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent taxes, fees or licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals will
be considered as "No Bid" and "Void" and will not be opened.
The successful bidder is specifically denied the right of using, in any form or medium, the names
of St. Charles County or any other public agency of St. Charles County Government for public
advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional licenses
in their field.
26-028 Bulk Salt Proposal Response from (please complete)
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Highway Dept.
Name of Company or individual

The County will make its award to the lowest responsive, responsible bidder unless additional
criteria is established herein. When payments are to be made to the County, the County will
award based on payments unless these documents establish additional criteria. As used for this
award, "responsive" shall mean a bid that conforms in all respects with the terms and conditions
of the County's requirements. As used for this award, "responsible" shall mean that the bidder
has the capability in all respects to perform fully the contract requirements, and the integrity and
reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder qualifies
his bid by specific limitations. The bid can be on an "all or none" basis if wording in the bid so
states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in the
unit and extension prices, the unit price shall govern.
26-028 Bulk Salt Proposal Response from (please complete)
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Highway Dept.
Name of Company or individual

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer's hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business entity
that participates in such program shall have an affirmative defense that such business entity has not
violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced affidavit
on an annual basis. A copy of the affidavit is included in this bid request. Vendors may choose to send
the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301 prior to
responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
These documents will be kept on file. The notarized affidavit will remain current for one year from the
date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the
signature page of the E-Verify Memorandum of Understanding, completed and signed by the
Contractor, and the Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Highway Dept.
Name of Company or individual

Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to
the Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law,
the bidder must clearly identify what information the bidder believes is so protected and must also
clearly identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
26-028 Bulk Salt Proposal Response from (please complete)
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Highway Dept.
Name of Company or individual

BID FORM
IFB 26-028
Bulk Salt
(Bidder Name)
Submits the following bid for this project:
The County of St. Charles, Missouri is accepting sealed bids for supplying approximately 1,200 -
12,000 tons of salt for ice control for year 2026/2027. Salt will be ordered as needed throughout
bid period. Salt must be treated with anti-caking agent. Blue color is desirable, but the County may
accept white salt if the price is adjusted accordingly.
Check One: Blue White
Bid Price per Ton, County Pick-up: $
Bid Price per Ton, Delivered: $
List Pick-up Locations for County Pick-up:
Delivered price is to the following locations Monday-Friday 7:00 am to 3:30 pm CST:
Sign Division Facility
3890 Greens Bottom Road
St. Charles, Mo. 63304
Weldon Springs Maintenance Facility
7101 South Highway 94
St. Charles, Mo. 63304
Authorized Signature Date
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Highway Dept.
Name of Company or individual

Exception Sheet
If the item(s) and/or services proposed in the response to this bid is in any way different from that
contained in this proposal or bid, the bidder is responsible to clearly identify all such differences in
the space provided below. Otherwise, it will be assumed that the bidder's offer is in total
compliance with all aspects of the proposal or bid.
Below are the exceptions or differences to the stated specifications (attach additional sheets as
needed):
Date:
Signature:
Title:
Company:
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Highway Dept.
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THIS FORM MUST BE COMPLETED AND ENCLOSED WITH THE BID
Audit Clause for Contracts
Examination of Records
The Contractor's records must include, but not be limited to, accounting records (hard copy, as
well as computer readable data), written policies and procedures, subcontractor files, indirect cost
records, overhead allocation records, correspondence, instructions, drawings, receipts, vouchers,
memoranda, and any other data relating to this contract shall be open to inspection and subject to
audit and/or reproduction by the County Auditor, or a duly authorized representative from the
County, at the County's expense. The contractor must preserve all such records for a period of
three years, unless permission to destroy them is granted by the County, or for such longer period
as may be required by law, after the final payment. Since the Contractor is not subject to the
Missouri Sunshine Law (Chapter 610, RSMo), information regarding the Contractor's operations,
obtained during audits, will be kept confidential.
The Contractor will require all subcontractors under this contract to comply with the provisions of
this article by including the requirements listed above in written contracts with the subcontractors.
Vendor Information
Company Name:
Business Address:
Business Hours:
Phone: Fax:
Email address:
Contact Person:
Authorized Signature:
(Indicates acceptance of all bid terms and conditions)
Date:
26-028 Bulk Salt Proposal Response from (please complete)
Page 10 of 13
Highway Dept.
Name of Company or individual