Bulk Propane Gas

Event Summary - Bulk Propane Gas
Type RFB - Request for Bids Number 005-RFB-2518-2026
Organization DASIowa Currency US Dollar
Administrative Services -
Event Status Draft Department
DAS
Exported on 3/17/2026 Exported by Paul Manges
Estimated Value - Payment Terms -
Bid and Evaluation
Respond by Proxy Disallow Use Panel Questionnaire No
Sealed Bid Yes Auto Score No
Cost Analysis No
Alternate Items No
Visibility and Communication
Visible to Public Yes
Enter a short description for this public event
None Added
Commodity Codes
Commodity Code Description
40503 Butane and Propane, Including Liquefied Petroleum Gas
40500 FUEL, OIL, GREASE AND LUBRICANTS
Event Dates
Time Zone CDT/CST - Central Standard Time (US/Central)
Released -
Open 3/19/2026 2:00 PM CDT
Close 4/13/2026 2:00 PM CDT
Sealed Until 4/13/2026 2:00 PM
Show Sealed Bid Open Date to Vendor
Q&A Close 4/1/2026 2:00 PM CDT
Event Users
Event Creator
Paul Manges
paul.manges@iowa.gov
Phone +1 515-330-7325
Event Owners
Paul Manges Lara Hicok
paul.manges@iowa.gov lara.hicok@iowa.gov
Phone +1 515-330-7325
Jocelyn Brincks Cassie Dewey
jocelyn.brincks1@iowa.gov cassie.dewey@iowa.gov
Phone +1 515-499-3659
Tami Skadeland Michelle Muir
tami.skadeland@iowa.gov michelle.muir@iowa.gov
Phone +1 515-281-4774

Katherine Daugherty Michael Bradbury
katherine.daugherty@iowa.gov michael.bradbury@iowa.gov
Phone +1 515-823-9083 Phone +1 515-823-9327
Marie Agey Paul Manges
marie.agey@iowa.gov paul.manges@iowa.gov
Phone +1 515-321-9529 Phone +1 515-330-7325
Rachel Friedlander Randy Bennett
Rachel.Friedlander@iowa.gov randy.bennett@iowa.gov
Phone +1 515-724-3700 Phone +1 515-322-1210
Abigail Sills Laura Shannon
abigail.sills@iowa.gov laura.shannon@dom.iowa.gov
Phone +1 515-336-1140 Phone +1 515-672-4569
Paul Moorhouse Evan Schatz
paul.moorhouse@dpd.iowa.gov evan.schatz1@iowa.gov
Phone +1 515-587-1313
Rick Tucker Carlos Fuentes
rick.tucker@iowa.gov carlos.fuentes1@iowa.gov
Phone +1 515-360-9912
Kyle Wear Craig Trotter
kyle.wear@iowa.gov craig.trotter@iowa.gov
Phone +1 515-322-8593
Katelyn Howells
katelyn.howells@iowa.gov
Phone +1 515-721-7856
Contacts
Paul Manges
paul.manges@iowa.gov
Phone +1 515-330-7325
Stakeholders
Rachel Friedlander Marie Agey
Rachel.Friedlander@iowa.gov marie.agey@iowa.gov
Phone +1 515-724-3700 Phone +1 515-321-9529
Mariah Fucaloro Cassie Dewey
mariah.fucaloro@iowa.gov cassie.dewey@iowa.gov
Phone +1 515-725-2243
Craig Trotter
craig.trotter@iowa.gov
Phone +1 515-322-8593

Description
The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services
described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a
contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for
up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any
contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB
process is for the Lead Agency's and Participating Agencies' benefit and is intended to provide the Lead Agency with
competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is
responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No
information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If
the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and
acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT
your bid again (if previously submitted).
The Iowa Department of Administrative Services (DAS) is seeking Bidders to provide Bulk Propane Gas for locations
throughout the State of Iowa.
All required locations are listed in Attachment 5, including tank sizes and fill requirements.
Bidder Submission Instructions:
Bidders must complete Attachment 5, Table 1 by entering pricing for the locations they wish to service and
include the completed attachment as part of their bid package.
Bidder must complete Attachment 5, Table 2 for Optional Propane Tank Leases. If Tank Leases are not
offered, please enter ZERO.
Bidder Requirements:
Must be an authorized provider of Bulk Propane Gas for the State of Iowa.
Must maintain, or have access to, a sufficient supply of Bulk Propane Gas to allow delivery within 48
hours of request.
Responsible for any spills or damages occurring during delivery.
Must adhere to tank sizes and fill requirements as outlined in Attachment 5.
Additional Information:
The State may award contracts to multiple vendors.
DAS reserves the right to add line items to resulting Master Agreements related to the sale, delivery,
and storage of propane gas.
Contracts will be available to all State Agencies and Political Subdivisions.
Contract Term:

Initial Term: 8/1/2026 - 7/31/2029
The State may exercise up to three (3) additional one-year renewal options under the same or more
favorable terms.

Prerequisites
Required to Enter Bid
1 Instructions To Vendor :
Bidder shall read and make certifications of the their Bid.
Certification
Bidder certifies that they have read and agree to the terms.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder certifies that the contents of this Bid submitted are true and accurate. Bidder also certifies that Bidder has not knowingly made any false statements in
its Bid.
Certification of Independence
I certify that I am a representative of Bidder expressly authorized to make the following certifications on behalf of Bidder. By submitting a Bid in response to
the RFB, I certify on behalf of the Bidder the following:
1. The Bid has been developed independently, without consultation, communication or agreement with any employee or consultant to the Agency or
with any person serving as a member of the evaluation committee.
2. The Bid has been developed independently, without consultation, communication or agreement with any other Bidder or parties for the purpose of
restricting competition.
3. Unless otherwise required by law, the information found in the Bid has not been and will not be knowingly disclosed, directly or indirectly prior to
Agency's issuance of the Notice of Intent to Award the contract.
4. No attempt has been made or will be made by Bidder to induce any other Bidder to submit or not to submit a Bid for the purpose of restricting
competition.
5. No relationship exists or will exist during the contract period between Bidder and the Agency or any other State agency that interferes with fair
competition or constitutes a conflict of interest.
Certification Regarding Debarment
I certify that, to the best of my knowledge, neither Bidder nor any of its principals: (a) are presently or have been debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered transactions by a Federal Agency or State Agency; (b) have within a five year period
preceding this Bid been convicted of, or had a civil judgment rendered against them for commission of fraud, a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction, violation of antitrust statutes;
commission of embezzlement, theft, forgery, falsification or destruction of records, making false statements, or receiving stolen property; (c) are presently
indicted for or criminally or civilly charged by a government entity (federal, state, or local) with the commission of any of the offenses enumerated in (b) of
this certification; and (d) have not within a three year period preceding this Bid had one or more public transactions (federal, state, or local) terminated for
cause.
This certification is a material representation of fact upon which the Agency has relied upon when this transaction was entered into. If it is later determined
that Bidder knowingly rendered an erroneous certification, in addition to other remedies available, the Agency may pursue available remedies including
suspension, debarment, or termination of the contract.
Certification Regarding Registration, Collection, and Remission of Sales and Use Tax
Pursuant to Iowa Code sections 423.2(10) and 423.5(8) (2013) a retailer in Iowa or a retailer maintaining a business in Iowa that enters into a contract with a
state agency must register, collect, and remit Iowa sales tax and Iowa use tax levied under Iowa Code chapter 423 on all sales of tangible personal property
and enumerated services. The Act also requires Bidders to certify their compliance with sales tax registration, collection, and remission requirements and
provides potential consequences if the certification is false or fraudulent.
By submitting a Bid in response to the (RFB), the Bidder certifies the following:
* Bidder is registered with the Iowa Department of Revenue, collects, and remits Iowa sales and use taxes as required by Iowa Code chapter
423; OR
* Bidder is not a "retailer" or a "retailer maintaining a place of business in this state" as those terms are defined in Iowa Code subsections 423.1(47)
and (48).
Bidder also acknowledges that the Agency may declare the Bidder's Bid or resulting contract void if the above certification is false. The Bidder also
understands that fraudulent certification may result in the Agency or its representative filing for damages for breach of contract in additional to other
remedies available to Agency.

2 Instructions To Vendor :
Bidder shall read and authorize to release information for their Bid.
Certification
Bidder certifies that they have read and agree to the Authorization to Release Information.
Vendor Must Also Upload a File:
No
Prerequisite Content:

Bidder hereby authorizes the Iowa Department of Administrative Services ("Agency") or a member of the Evaluation Committee to
obtain information regarding its performance on other contracts, agreements or other business arrangements, its business
reputation, and any other matter pertinent to evaluation and the selection of a successful Bidder in response to this Request for Bids
(RFB).
The Bidder acknowledges that it may not agree with the information and opinions given by such person or entity in response to a
reference request. The Bidder acknowledges that the information and opinions given by such person or entity may hurt its chances
to receive contract awards from the State or may otherwise hurt its reputation or operations. The Bidder is willing to take that risk.
The Bidder hereby releases, acquits and forever discharges the State of Iowa, the Agency, their officers, directors, employees and
agents from any and all liability whatsoever, including all claims, demands and causes of action of every nature and kind affecting the
undersigned that it may have or ever claim to have relating to information, data, opinions, and references obtained by the Agency or
the Evaluation Committee in the evaluation and selection of a successful Bidder in response to the RFB.
The Bidder authorizes representatives of the Agency to contact any and all of the persons, entities, and references which are, directly
or indirectly, listed, submitted, or referenced in the Respondent's Bid submitted in response to RFB.
The Bidder further authorizes any and all persons, and entities to provide information, data, and opinions with regard to its
performance under any contract, agreement, or other business arrangement, its ability to perform, business reputation, and any
other matter pertinent to the evaluation of the Bidder's Bid. The Bidder hereby releases, acquits and forever discharges any such
person or entity and their officers, directors, employees and agents from any and all liability whatsoever, including all claims,
demands and causes of action of every nature and kind affecting the Bidder that it may have or ever claim to have relating to
information, data, opinions, and references supplied to the Agency in the evaluation and selection of a successful Bidder in response
to RFB.

Buyer Attachments
Attachment 5 - Propane ../Attachments/Attachment 5 -
Attachment 5 - Propane 3.17.26.xlsx
3.17.26.xlsx Propane 3.17.26.xlsx

Questions
Vendor Response Is Required
Page1
Group 1: Form of Bid
Enter the Bidder's contact name, telephone number, email address, and shipping address for
1.1
questions regarding this solicitation.
Text (Multi-Line)
1.2 Enter the Bidder's State or Foreign Country of Residence.
Text (Single Line)
Bidder shall enter the Resident Preference given by the State or Foreign Country of the
1.3
Bidder's residence. Enter the resident preference in the text box or indicate "no preference".
Text (Single Line)
1.4 Enter the number of years the Bidder has been in business in the text box.
Numeric Text Box
Enter the number of years of experience the Bidder has with providing the types of goods
1.5
and/or services sought by the solicitation.
Text (Single Line)
1.6 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
File Upload
Terminations, Litigation and Debarment Document -
1.7 Is the Bidder requesting confidential treatment of specific information?
Yes/No
A Bidder requesting confidential treatment of specific information shall fully complete the
1.8 form attached. In the Items Section, mark each good or service upon which the Bidder
believes confidential information appears.
File Upload
Form 22 - ../Attachments/QuestionAttachments/Form 22 -11.22.pdf
The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the
1.9
Bidder agree to the terms?
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit exceptions question)
Group 2: Terms and Conditions
2.1 Bidder shall read the RFB Definitions and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT agree to the Definitions (submit exceptions question)
Definitions - ../Attachments/QuestionAttachments/RFB - Definitions.pdf
2.2 Bidder shall read the Administrative Terms and enter a response.
Dropdown List (Pick One)
Bidder agrees
Bidder does NOT accept the Terms & Conditions (submit Exceptions question)
Administrative Terms - ../Attachments/QuestionAttachments/Administrative Terms 11.22.pdf
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
Dropdown List (Pick One)