Bulk Oxygen and Liquid Nitrogen for The University of Kentucky Healthcare System Addendum #1 Attachment A

Request for Proposal
UK-2595-26
Proposal Due Date - 04/10/2026
Bulk Oxygen and Liquid Nitrogen
For
The University of Kentucky
Healthcare System
Revised 3-2-2026

REQUEST FOR PROPOSAL (RFP)
ATTENTION: This is not an order. Read all instructions, terms and conditions carefully.
PROPOSAL NO.: UK-2595-26 RETURN ORIGINAL COPY OF PROPOSAL TO:
Issue Date: 03/09/2026 UNIVERSITY OF KENTUCKY
Title: Bulk Oxygen and Liquid Nitrogen PROCUREMENT SERVICES
For The University of Kentucky
Healthcare System
Purchasing Officer: Ken Scott 411 S LIMESTONE
Phone: 859.257.9102 ROOM 322 PETERSON SERVICE BLDG.
Email: Kenneth.Scott@uky.edu LEXINGTON, KY 40506-0005
IMPORTANT: PROPOSALS MUST BE RECEIVED BY: 04/10/2026 3 P.M. LEXINGTON, KY TIME.
NOTICE OF REQUIREMENTS
1. The University's General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to
this RFP. When the RFP includes construction services, the University's General Conditions and Special Conditions for Construction and Instructions to
Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the RFP.
2. Contracts resulting from this RFP must be governed by and in accordance with the laws of the Commonwealth of Kentucky.
3. Any agreement or collusion among offerors or prospective offerors, which restrains, tends to restrain, or is reasonably calculated to restrain competition by
agreement to bid at a fixed price or to refrain from offering, or otherwise, is prohibited.
4. Any person who violates any provisions of KRS 45A.325 shall be guilty of a felony and shall be punished by a fine of not less than five thousand dollars nor
more than ten thousand dollars or be imprisoned not less than one year nor more than five years, or both such fine and imprisonment. Any firm, corporation,
or association who violates any of the provisions of KRS 45A.325 shall, upon conviction, be fined not less than ten thousand dollars or more than twenty
thousand dollars.
AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST
I hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:
1. That I am the offeror (if the offeror is an individual), a partner, (if the offeror is a partnership), or an officer or employee of the bidding corporation having
authority to sign on its behalf (if the offeror is a corporation);
2. That the attached proposal has been arrived at by the offeror independently and has been submitted without collusion with, and without any agreement,
understanding or planned common course of action with, any other Contractor of materials, supplies, equipment or services described in the RFP, designed to
limit independent bidding or competition;
3. That the contents of the proposal have not been communicated by the offeror or its employees or agents to any person not an employee or agent of the
offeror or its surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official closing of the RFP:
4. That the offeror is legally entitled to enter into contracts with the University of Kentucky and is not in violation of any prohibited conflict of interest, including,
but not limited to, those prohibited by the provisions of KRS 45A.330 to .340, and164.390;
5. That the offeror, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sale and use tax imposed by Chapter
139 to the extent required by Kentucky law and will remain registered for the duration of any contract award;
6. That I have fully informed myself regarding the accuracy of the statement made above.
SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS
In accordance with KRS45A.110 (2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the
campaign finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any provision of the campaign finance
laws of the Commonwealth of Kentucky.
CONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342
The contractor by signing and submitting a proposal agrees as required by 45A.485 to submit final determinations of any violations of the provisions of KRS
Chapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and agrees to remain in
continuous compliance with the provisions of the statutes during the duration of any contract that may be established. Final determinations of violations of
these statutes must be provided to the University by the successful contractor prior to the award of a contract.
CERTIFICATION OF NON-SEGREGATED FACILITIES
The contractor, by submitting a proposal, certifies that he/she is in compliance with the Code of Federal Regulations, No. 41 CFR 60-1.8(b) that prohibits the
maintaining of segregated facilities.
SIGNATURE REQUIRED: This proposal cannot be considered valid unless signed and dated by an authorized agent of the offeror. Type or print the signatory's
name, title, address, phone number and fax number in the spaces provided. Offers signed by an agent are to be accompanied by evidence of his/her authority
unless such evidence has been previously furnished to the issuing office
DELIVERY TIME: NAME OF COMPANY: DUNS #
PROPOSAL FIRM ADDRESS: Phone/Fax:
THROUGH:
PAYMENT TERMS: CITY, STATE & ZIP CODE: E-MAIL:
SHIPPING TERMS: F. O.B. TYPED OR PRINTED NAME: WEB ADDRESS:
DESTINATION PREPAID
AND ALLOWED
FEDERAL EMPLOYER ID SIGNATURE: DATE:
NO.:
Revised 3-2-2026

PROPOSAL NO. UK-2595-26 3
Table of Contents
1.0 DEFINITIONS ........................................................................................................................... 6
2.0 GENERAL OVERVIEW ............................................................................................................. 7
2.1 Intent and Scope .................................................................................................................. 7
2.2 Background Information ....................................................................................................... 7
2.3 University Information ........................................................................................................... 7
2.4 Economic Engagement and Procurement .......................................................................... 10
3.0 PROPOSAL REQUIREMENTS ............................................................................................... 11
3.1 Key Event Dates ................................................................................................................. 11
3.2 Offeror Communication ...................................................................................................... 11
3.3 Pre-Proposal Conference ................................................................................................... 12
3.4 Offeror Presentations ......................................................................................................... 12
3.5 Preparation of Offers .......................................................................................................... 12
3.6 Proposed Deviations from the RFP .................................................................................... 13
3.7 Proposal Submission and Deadline .................................................................................... 13
3.8 Modification or Withdrawal of Offer ..................................................................................... 14
3.9 Acceptance or Rejection and Award of Proposal ................................................................ 14
3.10 Rejection ............................................................................................................................ 14
3.11 Addenda ............................................................................................................................. 14
3.12 Disclosure of Offeror's Response ....................................................................................... 15
3.13 Restrictions on Communications with University Staff ........................................................ 15
3.14 Cost of Preparing Proposal ................................................................................................. 15
3.15 Disposition of Proposals ..................................................................................................... 15
3.16 Alternate Proposals ............................................................................................................ 15
3.17 Questions ........................................................................................................................... 15
3.18 Section Titles in the RFP .................................................................................................... 16
3.19 No Contingent Fees ............................................................................................................ 16
3.20 Proposal Addenda and Rules for Withdrawal...................................................................... 16
3.21 Requirement to Perform Vendor Onboarding and Registration ........................................... 16
4.0 PROPOSAL FORMAT AND CONTENT .................................................................................. 17
4.1 Proposal Information and Criteria ....................................................................................... 17
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PROPOSAL NO. UK-2595-26 4
4.2 Signed Authentication of Proposal and Statements of Non-Collusion and Non-Conflict of
Interest Form .............................................................................................................................. 17
4.3 Transmittal Letter ............................................................................................................... 18
4.4 Executive Summary and Proposal Overview ...................................................................... 18
4.5 Criteria 1 - Offeror Qualifications ........................................................................................ 19
4.6 Criteria 2 - Services Defined .............................................................................................. 20
4.7 Criteria 3 - Financial Proposal ............................................................................................ 20
4.8 Criteria 4 - Evidence of Successful Performance and Implementation Schedule ............... 21
4.9 Criteria 5 - Other Additional Information ............................................................................. 21
5.0 EVALUATION CRITERIA PROCESS...................................................................................... 22
6.0 SPECIAL CONDITIONS.......................................................................................................... 23
6.1 Contract Term .................................................................................................................... 23
6.2 Effective Date ..................................................................................................................... 23
6.3 Competitive Negotiation ..................................................................................................... 23
6.4 Appearance Before Committee .......................................................................................... 23
6.5 Additions, Deletions or Contract Changes .......................................................................... 24
6.6 Contractor Cooperation in Related Efforts .......................................................................... 24
6.7 Entire Agreement ............................................................................................................... 24
6.8 Governing Law ................................................................................................................... 24
6.9 Kentucky's Personal Information Security and Breach Investigation Procedures and
Practices Act .............................................................................................................................. 25
6.10 Termination for Convenience .............................................................................................. 25
6.11 Termination for Non-Performance ...................................................................................... 25
6.12 Funding Out ....................................................................................................................... 26
6.13 Prime Contractor Responsibility.......................................................................................... 26
6.14 Assignment and Subcontracting ......................................................................................... 26
6.15 Permits, Licenses, Taxes.................................................................................................... 27
6.16 Attorneys' Fees .................................................................................................................. 27
6.17 Royalties, Patents, Copyrights and Trademarks ................................................................. 27
6.18 Indemnification ................................................................................................................... 27
6.19 Insurance ........................................................................................................................... 28
6.20 Method of Award ................................................................................................................ 28
6.21 Reciprocal Preference ........................................................................................................ 28
6.22 Reports and Auditing .......................................................................................................... 29
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PROPOSAL NO. UK-2595-26 5
6.23 Confidentiality ..................................................................................................................... 30
6.24 Conflict of Interest .............................................................................................................. 30
6.25 Personal Service Contract Policies (NOT USED) ............................................................... 30
6.26 Copyright Ownership and Title to Designs and Copy .......................................................... 31
6.27 University Brand Standards ................................................................................................ 31
6.28 Printing Statutes (NOT USED) ........................................................................................... 32
6.29 Requirement for Contract Administration Fee (NOT USED) ............................................... 32
6.30 Payment Terms .................................................................................................................. 32
7.0 SCOPE OF SERVICES .......................................................................................................... 33
7.1 Detailed Services Defined .................................................................................................. 33
7.2 Optional Services ............................................................................................................... 35
8.0 FINANCIAL OFFER SUMMARY ............................................................................................. 35
8.1 Mandatory Services (Section 7.1) ....................................................................................... 35
8.2 Optional Services (Section 7.2) .......................................................................................... 35
8.3 Alternate Pricing ................................................................................................................. 36
ATTACHMENTS:
Attachment A - Financial Offer for Bulk Delivery
Attachment B - Financial Offer for CTC & AAC System Installation
Attachment C - UK General Terms & Conditions
Rev. 3-2-2026

PROPOSAL NO. UK-2595-26 6
1.0 DEFINITIONS
The term "addenda" means written or graphic instructions issued by the University of Kentucky prior
to the receipt of proposals that modify or interpret the RFP documents by additions, deletions,
clarifications and/or corrections.
The term "competitive negotiations" means the method authorized in the Kentucky Revised
Statutes, Chapter 45A.085.
The terms "offer" or "proposal" mean the offeror's/offerors' response to this RFP.
The term "offeror" means the entity or contractor group submitting the proposal.
The term "contractor" means the entity receiving a contract award.
The term "purchasing agency" means the University of Kentucky, Procurement Services, Room 322
Peterson Service Building, Lexington, KY 40506-0005.
The term "purchasing official" means the University of Kentucky's appointed contracting
representative.
The term "responsible offeror" means a person, company or corporation that has the capability in all
respects to perform fully the contract requirements and the integrity and reliability that will assure
good faith performance. In determining whether an offeror is responsible, the University may
evaluate various factors including (but not limited to): financial resources; experience; organization;
technical qualifications; available resources; record of performance; integrity; judgment; ability to
perform successfully under the terms and conditions of the contract; adversarial relationship
between the offeror and the University that is so serious and compelling that it may negatively
impact the work performed under this RFP; or any other cause determined to be so serious and
compelling as to affect the responsibility of the offeror.
The term "solicitation" means RFP.
The term "University" means University of Kentucky.
Rev. 3-2-2026

PROPOSAL NO. UK-2595-26 7
2.0 GENERAL OVERVIEW
2.1 Intent and Scope
UKHC - Existing System (Chandler Hospital & Good Samaritan Hospital):
1. The University of Kentucky Healthcare System is currently seeking a vendor to enter a
contract for the distribution and supply of medical-grade liquid bulk oxygen. UKHC does not
own bulk oxygen tanks, and the contractor shall provide contractor-owned tanks with an
appropriate backup system (i.e., reserve tank or cylinder bank), include maintenance, and
refilling of those storage tanks. This will include the installation of the new system for the
Cancer Treatment Center & Ambulatory Care Center as described below.
UKHC Cancer Treatment Center & Ambulatory Care Center:
1. Provide a turnkey, fully operational Bulk Liquid Oxygen and Nitrogen system. This includes
design, engineering, supply, installation, testing, and commissioning, adhering strictly to
NFPA 55 and NFPA 99 standards.
** All prospective vendors must perform a site survey existing bulk liquid oxygen storage locations,
vessels, and gas piping systems, including an assessment of the size, the loading pad and ancillary
systems associated with the bulk liquid oxygen storage and delivery systems.
2.2 Background Information
UK Chandler Hospital and Good Samaritan Hospital utilize bulk oxygen for various medical
treatments and procedures. To support patient care, the facility requires a dependable supplier to
deliver bulk oxygen and provide tank rentals. This includes the provision, maintenance, and refilling
of storage tanks.
2.3 University Information
Upon his arrival in 2011, President Eli Capilouto set an ambitious agenda to extend and enhance
our role as Kentucky's land-grant and flagship research university. By focusing on infrastructure
growth and improvement; creating opportunities for innovative teaching, learning and academic
excellence; fostering a robust research enterprise; providing life-saving subspecialty care;
empowering communities through service and outreach; and encouraging a transparent and shared
dialogue about institutional priorities; the University of Kentucky will help ensure a Kentucky
tomorrow that is healthier, wealthier and wiser than it is today.
Our mission - 160 years strong - is to advance Kentucky in everything we do.
Founded in 1865 as a land-grant institution adjacent to downtown Lexington, UK is nestled in the
scenic heart of the beautiful Bluegrass region of Kentucky. From its early beginnings, with only 190
students and 10 professors, UK's campus now covers more than 900 acres. In Fall 2025, the
university enrolled nearly 39,000 total students, including another record-setting first-year class of
more than 7,000 students - for the first time, more than 4,000 are Kentuckians and nearly 1,900
are first generation. The institution now employs approximately 33,000 employees, including nearly
3,300 full-time faculty.
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PROPOSAL NO. UK-2595-26 8
UK is just one of eight universities in the United States that has programs in agriculture,
engineering, law, fine arts and a full complement of health colleges including medicine and
pharmacy, on a single campus alongside an academic health system, leading to groundbreaking
discoveries and unique interdisciplinary collaboration.
The state's flagship university consists of 18 academic and professional colleges where students
can choose from more than 200 majors and degree programs at the undergraduate and graduate
levels. The colleges are Agriculture, Food and Environment; Arts and Sciences; Business and
Economics; Communication and Information; Dentistry; Design; Education; Engineering; Fine Arts;
Graduate School; Health Sciences; Honors; Law; Medicine; Nursing; Pharmacy; Public Health; and
Social Work. These colleges are supported by a modern research library system.
Research at the University of Kentucky is a dynamic enterprise encompassing both traditional
scholarship and emerging technologies. UK's research faculty, staff and students are establishing
UK as one of the nation's most prolific public research universities. UK researchers were awarded
$496.9 million in extramural grant and contract funding in fiscal year 2025. Fifty-one percent of this
funding comes from agencies in the federal government ($255.3 million) such as the National
Institutes of Health, National Science Foundation, Department of Energy, Department of Defense
and numerous other federal sponsors. In fiscal year 2024, expenditures from research and
development (R&D) activities at the university generated $937 million in economic activity across
the Commonwealth of Kentucky and supported 4,712 jobs.
With more than 70 research centers and institutes, UK researchers are discovering new knowledge,
providing a rich training ground for current students and the next generation of researchers and
advancing the economic growth of the Commonwealth of Kentucky. Several centers excel in the
services offered to the public. The Gluck Equine Research Center is one of only three facilities of its
kind in the world, conducting equine disease research.
The Center for Applied Energy Research (CAER) is internationally recognized for research in
carbon fibers, rare earth metals, graphite, concrete and cement, energy policy, fuels research,
hydrogen and materials characterization.
Among the brightest examples of UK's investment in transformative research is the Markey Cancer
Center. As a center of excellence and distinction at UK, Markey's robust research and clinical
enterprise is the cornerstone of our commitment to Kentucky - fundamental to our success in
uplifting lives through our endeavors and improving the general health and welfare of our state -
burdened by the nation's highest rate of cancer deaths per 100,000 people. In 2013, Markey earned
the prestigious National Cancer Institute-designation (NCI) - one of 68 nationally and the only one
in Kentucky. The designation was renewed in 2018 and 2023.
The University of Kentucky is the recipient of a Clinical and Translational Science Award (CTSA)
from the National Institutes of Health (NIH). As one of only 60 institutions with this research
distinction, UK was awarded the CTSA for its potential in moving research and discovery in the lab
into practical field and community applications. The CTSA and NCI are part of a trifecta of federal
research grants that includes an Alzheimer's Disease Research Center. UK is one of only 29
universities in the country to hold all three premier grants from NIH.
Established in 1957, the medical center at UK is one of the nation's finest academic medical centers
and includes the university's clinical enterprise, UK HealthCare. Licensed for 1,150 beds across UK
Albert B. Chandler Hospital, Golisano Children's at UK and UK Good Samaritan Hospital, the
system is supported by a growing faculty and staff providing the most advanced subspecialty care
for the most critically injured and ill patients throughout the Commonwealth and beyond.
UK Chandler Hospital includes the only Level 1 Trauma Center for adult patients in Central and
Eastern Kentucky. In addition, UK HealthCare recently opened one of the country's largest robotic
hybrid operating rooms and the first of its kind in the region. Our talented physicians consult with
and travel to our network of affiliate hospitals so Kentuckians can receive the best health care
available close to their homes and never need to leave the Bluegrass for complex subspecialty
care.
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PROPOSAL NO. UK-2595-26 9
As of December 1, 2022, King's Daughters Medical Center, based in Ashland, Kentucky, officially
became part of the University of Kentucky. UK King's Daughters serves a 16-county region across
Kentucky, Ohio and West Virginia. Its health system includes two hospitals totaling 455 licensed
beds, more than 80 ambulatory centers and practice locations, a long-term care facility, medical
transport company and eight urgent care centers.
The University of Kentucky Board of Trustees on Friday, April 26, 2024, approved plans to proceed
with the acquisition of St. Claire HealthCare in Morehead. The move for St. Claire to become part of
UK expanded clinical and academic programs as well as resulted in greater access to high-quality
patient care for more Kentuckians. UK St. Claire is one of the largest employers in the region, with
over 1,600 staff members, including a growing medical staff of more than 200 physicians and more
than 100 advanced practice professionals representing more than 35 medical specialties. It
includes the largest rural hospital in Northeastern Kentucky, seven primary care locations located
within five counties, a multispecialty medical pavilion, two urgent care centers, a pediatrics clinic, as
well as a retail pharmacy, counseling center, medical equipment and supply store and an outpatient
center. Additionally, UK St. Claire provides home health and hospice services in eight counties
within its 11-county service region. The acquisition was finalized on July 1, 2024.
In fiscal year 2024, UK HealthCare's six owned hospitals totaled more than 1,700 licensed beds,
saw nearly three million ambulatory visits and discharged approximately 71,000 patients.
Also in October 2024, UK's Board of Trustees issued a bold charge: to unite the University of
Kentucky's research, service and learning capabilities with partners to co-create solutions that
expand opportunity, strengthen communities and improve well-being across Kentucky. That charge
became the Advancing Kentucky Together (AKT) Network - a statewide partnership connecting
organizations that share one vision: to ensure a Commonwealth where every Kentuckian has
access to quality care, strong education, meaningful work and a connected community.
Through the AKT Network, the university and its partners are aligning ideas, resources and
expertise to improve lives in every region of the state across four main pillars: health care access
and innovation, education and opportunity pathways, workforce and economic development and
land-grant and community engagement. So far, eight partners have formally joined the network,
including two existing internal strengths - UK HealthCare's Healthy Kentucky Initiative and UK's
Economic Development Collaborative's OneUK - as well as the first academic partner and
inaugural major corporate partner.
From its Nobel Laureates to cutting-edge work in addressing health disparities, and from the artistic
wonders that stir souls to our scientific creativity that inspires minds, UK seeks a brighter future
through the contributions of our faculty, staff, students and alumni.
We are the University of Kentucky. We are committed to advancing Kentucky in everything that we
do.
More information about UK can be found at this this website.
SUSTAINABILITY
Sustainability is an institution-wide priority for the University of Kentucky. We strive to ensure that all
activities are ecologically sound, socially just, and economically viable, and that they will continue to
be so for future generations. This commitment also prioritizes the integration of these principles in
curricula, research, athletics, health care, creative works, and outreach. This principled approach to
operational practices and intellectual pursuits is intended to prepare students and empower the
campus community to support sustainable development in the Commonwealth and beyond. The UK
Sustainability Strategic Plan guides these efforts (https://www.uky.edu/sustainability/sustainability-
strategic-plan).
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PROPOSAL NO. UK-2595-26 10
2.4 Economic Engagement and Procurement
The University of Kentucky is committed to serving as an advocate for Kentucky located businesses
as part of its on-going workforce development and economic development efforts.
The University desires to increase the amount of goods and services acquired from Kentucky
located businesses. The University encourages its suppliers to support and assist in this effort.
The University's goals for increasing participation in procurement projects include but are not limited
to the following:
* To ensure the absence of barriers that reduce participation.
* Educate vendors on "how to do business" with the University.
* Support Kentucky located vendors seeking to do business with the University in the areas of
goods, services, construction, and other areas of procurement.
* Encourage participation of qualified Kentucky located vendors by directing them to agencies
that can benefit from their product or service.
* Provide resources for Kentucky located vendors.
* Sponsor events to assist Kentucky located vendors in becoming active, responsible, and
responsive participants in the University's purchasing opportunities.
For additional information regarding how Kentucky located suppliers may participate in this Request
for Proposal, submit any questions to the Procurement Officer as indicated in Section 3.2 by the
Deadline for Written Questions date.
Rev. 3-2-2026