BULK OIL, TANKS, AND MONITORING SYSTEMS

INVITATION TO BID - ANNUAL CONTRACT
SEALED BIDS will be received by the PURCHASING DIVISION of the CITY OF BATON ROUGE, EAST
BATON ROUGE PARISH until 11:00 am CST, July 2, 2026 at the location shown below.
TITLE: RETURN BID TO:
PURCHASING DIVISION
A26-40539 - BULK OIL, TANKS, AND
Physical Address:
MONITORING SYSTEMS
222 St. Louis Street
FILE NO: 26-004785 8th Floor Room 826
Baton Rouge, LA 70802
AD DATES: 06/17/26 & 06/24/26
**NOTE: U.S. Postal Regular & Expedited Mail do not deliver
to our physical address; delays may occur due to City
Parish Mailroom processing
SHIP TO ADDRESS: Contact Regarding Inquiries:
Purchasing Analyst: Richard Terrell
VARIOUS LOCATIONS Telephone Number: 225-389-3259 x 3263
Email: rterrell@brla.gov
VENDOR NAME MAILING ADDRESS
REMIT TO ADDRESS CITY, STATE, ZIP
TELEPHONE NO. E-MAIL
FEDERAL TAX ID OR SOCIAL SECURITY NUMBER TITLE
AUTHORIZED SIGNATURE (Required) PRINTED NAME
TO BE COMPLETED BY VENDOR: CONTRACTORS LICENSE IF APPLICABLE
1. _________STATE DELIVERY DAYS MAXIMUM AFTER RECEIPT OF ORDER.
2. _________% discount for payment made within 30 days. Discount for payment made in less than
30 days, or less than 1%, or applicable to an indefinite quantity contract will be accepted but not
an award consideration.
Bidders should acknowledge all addenda and the date received.
The Bidder acknowledges receipt of the following issued ADDENDA
No. Date: No. Date: No. Date: No. Date:
No. Date: No. Date: No. Date: No. Date:
F.O.B.: DESTINATION - PAYMENT TERMS: NET 30
ALL BLANKS ON THIS PAGE SHOULD BE COMPLETED TO AVOID REJECTION OF BID
The signature on this document certifies that proposer has carefully examined the instructions to bidders,
terms and specifications applicable to, and made a part of this solicitation. By submission of this document,
proposer further certifies that the prices shown are in full compliance with the conditions, terms and
specifications of this solicitation. Bid must be signed in the designated space above and by person authorized to
sign for bidder.
No alterations, changes or additions are allowed on this solicitation, and no additional information,
clarifications or other documents are to be included unless specifically required by the specification. Any
errors in extensions of prices will be resolved in favor of unit prices submitted.
If services are to be performed in East Baton Rouge City-Parish, evidence of a current occupational license
and/or permit issued by the City-Parish shall be supplied by the successful vendor, if applicable.
Revised 10.02.25 1

INSTRUCTIONS TO BIDDERS/TERMS & CONDITIONS FOR ANNUAL CONTRACTS
Bidders are urged to promptly review the requirements of these specifications, terms
and conditions and submit questions for resolution as early as possible during the inquiry
period. Questions or concerns must be submitted in writing to the purchasing division
during the bid period. Otherwise, this will be construed as acceptance by the bidders that
the intent of the specifications, terms and conditions are clear and that competitive bids
may be obtained as specified herein. Protests with regard to the specification, terms
and conditions documents will not be considered after bids are opened.
1. Read the entire bid, including all terms and conditions and specifications.
2. The City - Parish does not assume responsibility for failure of bidders to receive proposals. Bidders should rely
only on advertisements in the local newspaper. Full information may be obtained, or any questions answered,
by contacting the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802
or by calling (225) 389-3259. The City will not accept fax proposals or proposals sent via email. All faxed or
emailed proposals shall be rejected.
3. This proposal is to establish firm prices for materials supplies and services for the contract period to be
determined. Delivery shall be made or services provided as needed throughout the contract period, or as
required by the specification. Quantities, if shown, are estimated only. Smaller or larger quantities may be
purchased based upon the needs of the City-Parish. There is no guaranteed minimum quantity.
4. The contract shall be firm through the a one-year period. Upon agreement of both the contractor and the City
- Parish, the contract may be extended a second or a third year or other shortened specified time periods.
Extension of the contract into the second or third time periods shall be made by letter on or before the
expiration of the contract.
5. The contract title, bidder's name, address and bid opening date should be clearly printed or typed on the outside
of the bid envelope. Only one bid will be accepted from each bidder for the same job. Alternates will not be
accepted unless specifically requested in the proposal. Submission of more than one bid or alternates not
requested may be grounds for rejection of all bids by the bidder.
6. The method of delivery of bids is the responsibility of the bidder. All bids must be received by the
Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA 70802 on or before the
specified bid opening date and time. Late bids will not be considered under any circumstances. NO FAXED OR
EMAIL BIDS WILL BE ACCEPTED.
7. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of
the contract. Where the city has determined the contractor to be in default, the city reserves right to purchase
any or all products or services covered by the contract on the open market and to charge the contractor with
cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the
defaulting contractor will be considered.
8. The City Parish specifically reserves the right to evaluate bids and award items separately, grouped or on an all
or none basis, to accept the bid which is in the best interest of the City parish, and to reject all proposals if that is
in the best interest of the City Parish.
Revised 10.02.25 2

9. Bid forms and submissions must be downloaded and submitted through the www.centralbidding.com on-line
bidding site. Bids shall be accepted only on proposal forms furnished by the City of Baton Rouge and Parish
of East Baton Rouge Purchasing Division. The City - Parish will only accept bids from those bidders in whose
names the proposal forms and/or specifications were issued. Altered or incomplete proposals, or the use of
substitute forms or documents, shall render the bid non- responsive and subject to rejection. The entire
proposal package, including the specifications and copies of any addenda issued shall be submitted to the
Purchasing Division as the bid
10. All proposals must be typed or written in ink. Any erasures, strikeover and/or changes to prices should be initialed
by the bidder. Failure to initial may be cause for rejection of the bid as non-responsive.
11. All proposals must be manually signed by a properly authorized party. Failure to do so shall cause the bid to
be rejected as non-responsive.
12. Where one or more vendor's exact products or typical workmanship is designated as the level of quality desired
or equivalent, the Purchasing Division reserves the right to determine the acceptability of any equivalent offered.
13. If bidding other than specified, sufficient information should be enclosed with the bid in order to determine
quality, suitability, and compliance with the specifications. Failure to comply with this request may eliminate
your bid from consideration. If requested, literature and/or specifications must be submitted within seven (7)
days.
14. Detailed factory specifications, illustrative literature and any deviations should be submitted with bid as
required by the specifications or on the bid form. Representative samples shall be submitted upon request, if
appropriate. Bidders proposing an equivalent brand or model should submit with the bid information (such as
illustrations, descriptive literature, and technical data) sufficient for the City to evaluate quality, suitability, and
compliance with the specifications in the solicitation.
15. Written addenda issued prior to bid opening which modifies the proposal shall become a part of the proposal for
bid, and shall be incorporated within the purchase order and/or contract. Only a written interpretation or
correction by Addendum shall be binding. Bidders shall not rely upon any interpretation or correction given by
any other method.
16. For Printing solicitations, artwork, dies and/or molds shall become the property of the City - Parish Government
and must be returned to the Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, LA
70802, upon completion of the order.
17. All applicable chemicals, herbicides, pesticides and hazardous materials must be registered
for sale in Louisiana by the Department of Agriculture, State of Louisiana, registered with
the EPA and must meet all requirements of Louisiana State Laws. Bidders should submit
product label, material safety data sheet and EPA registry number with bid or within five (5)
days of request from purchasing office. This information will be required on any subsequent
deliveries if there is a change in chemical content or a different product is being supplied.
Failure to submit this data may be cause for the bid to be rejected or the contract canceled.is
being supplied. Failure to submit this data may be cause for the bid to be rejected or the contract canceled.
18. Delivery of items must be made on time to City - Parish final destinations within East Baton
Rouge Parish. All freight charges shall be prepaid by vendor. EAST BATON ROUGE PARISH
requires all products to be new (current) and all work must be performed according to standard practices for the
project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all
workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or
acceptance of the project. Any deviations or alterations from the specifications must be indicated and/or
supporting documentation supplied with bid submission. Late deliveries or unsatisfactory performance may be
cause to cancel the Purchase Order or contract.
19. EAST BATON ROUGE PARISH requires all products to be new (current) and all work must be performed
according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted.
Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing,
from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications
must be indicated and/or supporting documentation supplied with bid submission.
20. The City - Parish reserves the right to award items separately, grouped or on an all-or-none basis and to reject any
or all bids and waive any informalities.
Revised 10.02.25 3

21. The State of Louisiana Code of Governmental Ethics places restrictions on awarding contracts or purchase orders
to persons who are employed by any agency of the City - Parish Government, or any business of which he
or his spouse has more than a twenty-five percent (25%) interest. The Code also prescribes other
restrictions against conflict of interest and establishes guidelines to assure that appropriate ethical
standards are followed. If any question exists regarding potential violation of the Code of Ethics, bidders
should contact the Purchasing Division prior to submission of the bid. Any violation of the Code of Ethics
shall be grounds for disqualification of bid or cancellation of contract.
22. All Prices bid shall remain in effect for a period of at least sixty (60) days. City - Parish purchases are exempt
from state and local taxes.
23. The City - Parish reserves the right to terminate this contract prior to the end of the contract period on twenty-
four (24) hours written notice for unsatisfactory performance. Termination under this paragraph shall not
relieve either party of any obligation or liability that may have occurred prior to the effective date of termination.
24. In accordance with Louisiana Revised Statutes, a preference may be allowed for equivalent products
produced, manufactured or grown in Louisiana and/or firms doing business in the State of Louisiana. Do
you claim this preference if allowed?
YES NO If this preference is claimed, attach substantiating information to the proposal to show the
basis for the claim.
25. Right To Audit Clause: The Contractor shall permit the authorized representative of the City-Parish to
periodically inspect and audit all data and records of the Contractor relating to his performance under this
contract.In accordance with the provisions of LA. R.S. 38:2212.9, in awarding contracts after August 15, 2010,
any public entity is authorized to reject the lowest bid from, or not award the contract to, a business in which
any individual with an ownership interest of five percent or more has been convicted of, or has entered a plea
of guilty or Nolo Contendere to any state felony crime or equivalent federal felony crime committed in the
solicitation or execution of a contract or bid awarded under the laws governing public contracts under the
provisions of Chapter 10 of this Title, professional, personal, consulting, and social services procurement
under the provisions of Chapter 16 of Title 39 of the Louisiana Revised Statutes of 1950, or the Louisiana
Procurement Code under the provisions of Chapter 17 of Title 39 of the Louisiana Revised Statutes of 1950.
26. In accordance with Louisiana Law (R.S. 12:262.1 and 12:1308.2), all corporations and limited liability companies
must be in good standing with the Louisiana Secretary of State at the time of execution of the contract.
27. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the
goods and/or services specified herein. Submittal of any contrary terms and conditions may cause your bid to
be rejected. By signing and submitting a bid, vendor agrees that contrary terms and conditions which may be
included in their bid are nullified; and agrees that this contract shall be construed in accordance with this
solicitation and governed by the laws of the State of Louisiana as required by Louisiana Law.
Revised 10.02.25 4

28. Certification of no suspension or debarment. By signing and submitting any bid for $25,000 or more, the bidder
certifies that their company, any subcontractors, or principals are not suspended or debarred by the general
services administration (GSA) in "Audit Requirements In subpart F of the Office of Management and Budget's
uniform administrative requirements, cost principles, and audit requirements for federal awards" (Formerly OMB
circular a- 133).
a. A list of parties who have been suspended or debarred can be viewed via the internet at
http://www.sam.gov
b. A contract award must not be made to parties listed on the government wide exclusions in the System for
Award Management. (SAM), in accordance with OMB guidelines at 2 C.F.R. 180. SAM Exclusions
contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as
parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
29. Bid prices shall include delivery of all items F.O.B. destination or as otherwise provided. Bids containing
"Payment in Advance" or "C.O.D. requirements may be rejected. Payment is to be made within 30 days after
receipt of properly executed invoice or delivery, whichever is later.
30. East Baton Rouge Parish is exempt from paying sales tax under LSA-R.S. 47:301 (8)(c). All prices for
purchases by East Baton Rouge Parish of supplies and materials shall be quoted in the unit of measure
specified and unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work
shall be stated in figures. In the event there is a difference in unit prices and totals, the unit price shall prevail.
31. Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award
will be given at the bid opening or during the evaluation process. Bid tabulations may be accessed at:
https://city.brla.gov/dept/purchase/bidresults.asp
32. Contractor agrees, upon receipt of written notice of a claim of a claim or action, to defend the claim or action, or
take other appropriate measure, to indemnify, and hold harmless, the city, its agents and employees from and
against all claims and actions for bodily injury, death or property damages caused by fault of the
contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent
of the fault of the contractor, its officers, its agents, or its employees, however the contractor shall have no
obligation as set forth with respect to any claim or action from bodily injury, death or property damages arising
out of the fault of the City, its officers, its agents, or its employees.
33. Vendors submitting signed bids agree to EEOC compliance and certify that they agree to adhere to the
mandates dictated by Title VI and VII of the Civil Right Act of 1964, as amended by the Equal Opportunity Act
of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam
Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the
Age Act of 1975, and agrees to abide by the requirements of the Americans with Disabilities Act of 1990.
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
The City of Baton Rouge, Parish of East Baton Rouge launched a new Enterprise Resource Planning (ERP)
system, Vendor Self Service (VSS) via Munis. VSS replaced the legacy vendor database and will be used by all
departments and agencies citywide.
Vendor Self-Service (VSS) enables vendors to register and maintain information about their organization for
the purpose of doing business with City-Parish and receive notifications of business opportunities. The
City-Parish procurement activities are subject to the State of Louisiana Public Bid Law, local city-parish
ordinances as well as applicable federal statutes as directed by grant providers. Vendors must be registered to
receive bid notifications.
New vendors or existing vendors who need to create a VSS account can do so clicking the Registration link
at http://brla.gov/vss. Vendors are encouraged to review the step by step
https://www.brla.gov/DocumentCenter/View/4899/Vendor-Self-Service-Registration-Guide-PDF before beginning
the registration process which may be assessed at https://www.brla.gov/DocumentCenter/View/4899/Vendor-
Self- Service-Registration-Guide-PDFide.
Additional information regarding how to dobusiness with EBR City-Parish is available at:
https://www.brla.gov/DocumentCenter/View/678.
Revised 10.02.25 5

We also post our scheduled bid results, after the bids have been opened at
http://city.brla.gov/dept/purchase/bids.asp.
Note: Commodity codes are required for setting up your profile. These numbers tell us what commodities and
services that you can provide. When agencies request products or services, our buyers pull directly from
these numbers to send out solicitations, bids, and quotes. The first 3 numbers are the class numbers; the
subclasses are two digit numbers that better describe the commodity or service. For questions regarding
commodity codes, please contact purchasing at (225) 389-3259 Ext 0.
Important! - A W-9 Form is required in order to do business with City-Parish. Part of the online enrollment
process requires you to upload a completed W-9 form. Please have the completed form in an electronic format so
that you can submit it as part of the registration process. The W-9 form can be downloaded from the IRS website.
We have created step by step directions on how to properly complete the W-9 Form.
Revised 10.02.25 6

FEDERAL CLAUSES, IF APPLICABLE.
I. Remedies for Breach
Bidder acknowledges that contracts in excess of the simplified purchase threshold ($150,000.00) shall
contain provisions allowing for administrative, contractual, or legal remedies for contractor breaches of the contract
terms, and shall provide for such remedial actions as appropriate.
II. Termination and Settlement
Bidder acknowledges that contracts in excess of $10,000.00 shall contain termination provisions including the
manner in which termination shall be effected and the basis for settlement. In addition, such provisions
shall describe conditions for termination due to fault and for termination due to circumstances outside of the
contractors' control.
III. Access to Records
Bidder acknowledges that all contracts (except those for less than the small purchase threshold) shall
include provisions authorizing the recipient, US Funding Agency, the Comptroller General, or any of their duly
authorized representatives access to all books, documents, papers, and records of the contractor which are
directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and
transcriptions.
IV. Equal Employment Opportunity
Bidder acknowledges that all contracts shall contain provisions requiring compliance with E.O. 11246, "Equal
Employment Opportunity," as amended by E.O. 11375, "Amending Executive Order 11236 Relating to Equal
Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract
Compliance Programs, Equal Employment Opportunity, Dept. of Labor.
V. Copeland "Anti-Kickback" Act
Bidder acknowledges that all construction/repair contracts and sub-grants in excess of $2,000 shall include
provisions requiring compliance with the Copeland "Anti-kickback" Act (18 U.S.C. 3141-3148), which provides
that each contractor or sub-recipient shall be prohibited from inducing any person employed in the
construction, completion, or repair of public work, to give up any part of the entitled.
VI. Davis-Bacon Act
Bidder acknowledges that all construction contracts in excess of $2,000 shall include a provision for compliance
with the Davis-Bacon Act, which requires contractors to pay laborers and mechanics wages at a rate not less
than the minimum wages specified in a wage determination made by the Secretary of Labor. Additionally,
contractors shall be required to pay wages not less than once a week.
Revised 10.02.25 7

VII. Contract Work Hours and Safety Standards Act
Bidder acknowledges that all construction contracts in excess of $2,000, and all other contracts involving
the employment of mechanics or laborers in excess of $2,500 shall include provisions for compliance with
sections 102 and 107 of the Contract Work Hours and Safety Standards Act, which requires each contractor to
compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in
excess of the standard work week is permissible provided that the worker is compensated at a rate of not less
than one and one-half times the basic rate of pay for all hours worked in excess of 40 hours. Section 107 is
applicable to construction work and provides that no laborer or mechanic shall be required to work in
surroundings or under working conditions that are unsanitary, hazardous, or dangerous.
VIII. Rights to Inventions Made Under a Contract or Agreement
Bidder acknowledges that contracts for the performance of experimental, developmental, or research work
shall include provisions providing for the rights of the Federal Government and the recipient in any resulting
invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and the
Small Business Firms under Governments Grants, Contracts, and Cooperative Agreements"
IX. Clean Air Act
Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air emissions from
stationary and mobile sources. Among other things, this law authorizes EPA to establish National Ambient Air
Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of hazardous air
pollutants
X. Clean Water Act.
The contractor hereby agrees to adhere to the provisions which require compliance with all applicable
Standards, orders, or requirements issued under section 508 of the clean water act which prohibits the use
under non-exempt Federal contracts, grants or loans of facilities included on the EPA list of violating facilities
XI. Energy policy and conservation act
The contractor hereby recognizes the mandatory standards and policies relating to energy Efficiency which is
contained in the state energy conservation plan issued in compliance with the energy policy and Conservation
act (P.L. 94-163).
Bidders must agree to keep informed of and comply with all federal, state and local laws, ordinances and
regulations which affect their employees or prospective employees.
Revised 10.02.25 8

MBE/SBE/WBE Initiative
Participation by Certified Small Entrepreneurships/DBE Initiative
This procurement has been designated as suitable for certified small entrepreneurships
(MBE/SBE/WBE) participation.
The City of Baton Rouge, Parish of East Baton Rouge strongly encourages the
participation of Small and Minority and Women-owned business in all contracts or
procurements let by the City of Baton Rouge Consolidated Government for goods and
services and labor and material. To that end, all Service Providers and suppliers are
encouraged to utilize federal, state or locally certified Small, Minority and Women-owned
businesses in the purchase or sub-contracting of materials, supplies, services and labor
and material in which disadvantaged businesses are available.
Proposers that are not eligible for certification are encouraged to use Small, Minority and
Women-owned businesses where sub-contracting opportunities exist. To be responsive to
this request for proposal, the proposer should be a Small, Minority or Women-owned
businesses or have put forth a good faith effort to use certified Small, Minority or Women-
owned businesses as subcontractors. By submitting and signing a proposal, the proposer
certifies that they are in compliance with this requirement. The proposer shall submit with
the proposal a plan and selection process outlining good-faith efforts to utilize Small,
Minority or Women-owned businesses as subcontractors.
Written notification is the preferred method to inform Small, Minority and Women-owned
businesses of potential subcontracting opportunities. A current list of certified Small,
Minority and Women-owned businesses may be obtained from the Louisiana Economic
Development Certification System at
https://smallbiz.louisianaeconomicdevelopment.com/certifiedbusiness/default.aspx.
Additionally, a current list of Small, Minority and Women-owned businesses, which have
been certified by the Louisiana Department of Economic Development and have opted to
enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be
accessed from http://wwwprd1.doa.louisiana.gov/OSP/LaPAC/Vendor/srchven2.cfm. You
may then determine the search criteria (i.e. alphabetized list of all certified vendors, by
commodities, etc.), and select "SmallE". Additional assistance may also be obtained from
the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce to solicit and use these firms at http://www.mbda.gov/contact.
Copies of notification to certified Small, Minority and Women-owned businesses will
satisfy the notification requirements. Notification must be provided to the certified
entrepreneurships by the proposer in writing no less than five working days prior to the
date of proposal deadline.
Notification must include the scope of work, location to review plans and specifications
(if applicable), information about required qualifications and specifications, any bonding
and insurance information and/or requirements (if applicable), and the name of a
person to contact.
In the event questions arise after an award is made relative to the proposer's good faith
efforts, the proposer will be required to provide supporting documentation to demonstrate
its good faith subcontracting plan was actually followed. If it is at any time determined that
the Service Provider did not in fact perform its good faith subcontracting plan, the contract
award or the existing contract may be terminated.
Revised 10.02.25 9

ADDITIONAL REQUIREMENTS FOR THIS BID
The City-Parish, its officers, employees and agents, shall not be responsible for the negligent acts and omissions
of the Contractor or the Contractor's officers, employees, agents or subcontractors, nor shall the Contractor or the
Contractor's officers, employees or agents be responsible for the negligent acts or omissions of the City - Parish,
its officers, employees and agents. Accordingly, Contractor shall indemnify and save City - Parish, its officers,
employees and agents, harmless from any and all claims, suits and actions of any character, name or description
brought for or on account of any injury or damage to any person or property arising out of the work performed by
the Contractor and resulting from the negligence, commission or omission of any act by the Contractor, or
Contractor's officers, employees, agents or subcontractors.
If work is to be performed on site, contractor shall furnish proof of insurance as required in specifications.
Payment terms for services will be Net 30 days based on the monthly invoice. Agencies will be invoiced monthly
in arrears by the contractor. Advanced payments shall not be made.
The City-Parish reserves the right to cancel this contract with thirty (30) days written notice.
Termination for Cause: The City-Parish may terminate this Contract for default by giving the contractor written
notice thereof, specifying with particularity each such default. After the first such notice of default, Contractor shall
have ten (10) days after receipt of notice to cure or take reasonable steps to cure the default. If the contractor
fails to cure or take reasonable steps to cure the default within such ten-day period, the City-Parish may declare
this Contract, as appropriate, terminated. In the event of a second notice of default, whether for the same or a
different infraction of contractual obligations, the contractor will be given five (5) days to cure the default. If a third
notice of default should become necessary, the contract may be terminated upon notification of said default.
Termination for Convenience: The City-Parish may terminate this Agreement at any time by giving thirty (30)
days written notice.
Termination for Non-Appropriation Clause: Should the Invitation to Bid result in a multi-year contract, a non-
appropriation clause shall be made a part of the contract terms as required by state statutes, allowing the City-
Parish to terminate the contract for lack of appropriated funds on the date of the beginning of the first fiscal year
for which funds are not appropriated.
Cybersecurity Training Requirement: Contractor, including all principals, sub-contractors and employees who
require access to City-Parish information technology assets, shall complete the cybersecurity training required by
La. R.S. 42:1267 and furnish the City Parish proof of said completion prior to being granted access to said
assets.
Force Majeure: In case by reason of force majeure either party hereto shall be rendered unable wholly or in part
to carry out its obligations under this Agreement, then except as otherwise expressly provided in this Agreement,
if such party shall give notice and full particulars of such force majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied on, the obligations of the party giving such notice
(other than the obligations of the [name of payer] to make the payments required under the terms hereof, or to
comply with Section [number of section] or [number of section] hereof), as far as they are affected by such force
majeure, shall be suspended during the continuance of the inability then claimed which shall include a reasonable
time for the removal of the effect thereof, but for no longer period, and such party shall endeavor to remove or
overcome such inability with all reasonable dispatch. The term "force majeure," as employed herein, shall mean
acts of God, strikes, lockouts or other industrial disturbances, acts of the public enemy, orders of any kind of the
Government of the United States or of the State or any civil or military authority, insurrections, riots, epidemics,
landslides, lightning, earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrest, restraining of
government and people, civil disturbances, explosions, partial or entire failure of utilities, shortages of labor,
material, supplies or transportation, or any other similar or different cause not reasonably within the control of the
party claiming such inability. It is understood and agreed that the settlement of existing or impending strikes,
lockouts, or other industrial disturbances shall be entirely within the discretion of the party having the difficulty and
that the above requirements that any force majeure shall be reasonably beyond the control of the party and shall
be remedied with all reasonable dispatch shall be deemed to be fulfilled even though such existing or impending
strikes, lockouts, and other industrial disturbances may not be settled but could have been settled by acceding to
the demands of the opposing person or persons.
Revised 10.02.25 10