Bulk Fuel, Gas FY 26-27

Delgado Community College
Purchasing Department
501 City Park Avenue, Bldg. 37
New Orleans, Louisiana 70119
(504) 762-3027
Invitation to Bid
Bid Name:
40006-095a - Bulk Fuel, Gas TC - FY 26-27
Due By & To Be Opened On:
Thursday, May 21, 2026 at 2:00PM CST
Contact Person:
Wendy Boesch
Senior Buyer
(504) 762-3031
________________________________________________________________
NAME OF COMPANY
________________________________________________________________
ADDRESS
____________________________ / ____________ / _____________________
CITY, STATE, ZIP
_________________ / _______________ / _____________________________
PHONE NUMBER FAX NUMBER EMAIL
_______________________________________________ t_________________
SIGNATURE OF COMPANY REPRESENTATIVE
________________________________________________________________
NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE
** This form must be completed and submitted with your bid
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GENERAL INFORMATION
1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to Wendy
Boesch, Senior Buyer-Purchasing Department at the following address:
Delgado Community College
O'Keefe Administration Building,
Purchasing Department
ATTN: Wendy Boesch, Sr. Buyer
501 City Park Avenue, Building 37
New Orleans, La 70119
**Questions ONLY may be emailed to: wboesc@dcc.edu or purchasingdept@dcc.edu
Any additional information resulting from such inquiries shall be distributed to all bidders via
addenda. The College will not be responsible for any other explanation of the documents.
2. All sealed bids submitted must be RECEIVED in the PURCHASING DEPARTMENT by the date and
time stated on the title page and stamped in prior to bid opening. Please NOTE that express mail or
USPS carriers do NOT deliver directly to 501 City Park Avenue. The Bidder /proposer is solely
responsible for ensuring that its courier service provider makes inside deliveries to 501 City Park Avenue.
Delgado Community College shall not be responsible for bids delivered to another part of campus/site,
even if a tracking system shows delivery. If in person, bids are to be delivered directly to the Purchasing
Department. Do not leave on counter unattended.
3. Sealed bids may be submitted by mail or in person directly to the Purchasing Department as listed
above. (All bids must be IDENTIFIABLE PRIOR to any envelope/package opening). The BID
NAME and NUMBER must be on the OUTSIDE of the packaging, including any express
mail/shipping packaging or Bid will not be opened.
Emailed or faxed bids are NOT accepted.
Bids not physically received in the Purchasing Department by the bid due date & time will not be
opened, evaluated, calculated or considered.
4. Each Bidder is solely responsible for the accuracy and completeness of its bid. Errors or omissions
may be grounds for rejection, or may be interpreted in favor of the College.
5. Each Bidder is solely responsible for the timely delivery of its bid. Delgado Community College will not
be responsible for any delays in the delivery of bids, whether delayed in the mail, or for any reason
whatsoever.
6. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on
the part of the College.
7. Assuming there is no prompt payment discount provision, payment will be made within 30 days from
receipt of products in satisfactory condition, or within 30 days from receipt of invoice, whichever is
later.
8. Proposer or Bidder, contractor, etc. certifies, by signing and submitting a proposal for
$25,000 or more, that their company, any subcontractors, or principals are not suspended or debarred
by the General Services Administration (GSA) in accordance with the requirements in OMB Circular
A-133. (A list of parties who have been suspended or debarred can be viewed via the internet at
www.epls.gov .)
*END OF GENERAL INFORMATION SECTION*
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SCOPE AND SPECIFICATIONS
40006-095a - Bulk Fuel, Gas TC - FY 26-27
SCOPE and SPECIFICATIONS:
This open solicitation is for a Contract Bid for the provision of labor, equipment, materials, supplies, personnel,
supervision, delivery, etc. of Bulk Fuel, Gas. The successful bidder shall furnish all supplies per the specifications
below, upon request to Delgado Community College's multiple campuses/buildings throughout the Greater New
Orleans areas.
By submitting your Bid, Vendor agrees to abide by all requirements, terms and conditions without
exception. Vendor added terms and/or conditions may not supersede anything outlined herein or that are in
conflict with the Louisiana Administrative Code or Procurement Laws and will render your Bid as non-responsive
causing disqualification.
All services shall be coordinated ahead of time and it will be the responsibility of the successful bidder to acquire
the signature from the Delgado Community College designee, if applicable.
The bidder agrees that by submitting a bid and acceptance of an award, all terms and conditions as stated in this
bid document will become a contractual agreement between the College and the Bidder.
1. CONTRACT TERM FOR SERVICES: This contract will be for Delgado Community College's fiscal year that
begins on July 1, 2026 and ends on June 30, 2027. Services shall be on an as needed basis (no minimum purchase
guarantee) and shall not be requested until award of contract process is complete.
2. PRICING: Must be listed on the Bid Form within this document
a. Bidder is to include all costs per line items, including but not limited to: material/item cost,
discounts, rebates, warranty cost, shipping, delivery, installation, labor, equipment and tools or
any other charges necessary for completion of this bid/job. No additional charges or other costs
after the fact are allowed. Price must be firm and not subject to change. Additional costs
disclosed later will be at the expense of the Bidder. There shall be no surcharge whatsoever.
b. All line items shall be bid or if zero dollars notate an explanation: i.e. "Not able to supply" or
"included in a different line item number", etc.
c. Bids submitted in any other manner will not be accepted. Quotes prepared on the bidders' own
form are not an allowable substitute for completing the bid on the required Bid Form within this
document.
3. AWARD:
The Bid will be awarded on an all-or-none basis, responsive, lowest total cost (may be calculated out at
least 6 decimal points), delivery charges, (if applicable), and qualified bidder as determined by the
College.
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4. QUANTITIES/ORDERS:
a. Items must be new and the quantities listed in the bid are estimated based upon previous
purchases. The actual items/quantities ordered will be ordered on an as needed basis and at the
rate/price listed. Items and/or quantities may be lesser or greater than stated in this bid
document. This contract does not contain a minimum purchase guarantee.
b. Orders may be placed at any time during the course of the contract in varying quantities for either
location. The college shall place orders for the necessary quantities as early as possible. Items
should be readily available to be shipped/delivered timely.
c. Bidder agrees that they can supply all materials on an as needed basis, within the time frame
required and that they agree to abide by all terms and conditions of the Bid. Non-compliance with
terms and conditions may result in a termination of the contract.
5. DELIVERY:
a. Delivery expectations are within seventy-two (72) hours of order placement, if not sooner. Advise
your ETA on the Bid Form below. Delivery/completion is of the essence and the College reserves
the right to award to the Bidder(s) providing the earliest delivery/completion date.
6. LOCATIONS: (Also see page 12).
The College currently has two (2) locations for delivery of fuel, in which bidder shall receive separate
Purchase Orders/Numbers from each location when orders are placed and may not be ordered at the
same time. Invoices shall be separated by locations and include the Purchase Order Number when
submitting.
a. MARITIME & INDUSTRIAL TRAINING FACILITY (FIRE SCHOOL) - 13200 OLD GENTILLY
ROAD, NEW ORLEANS, LA 70129 - contact is Regina Radosta, rrados@dcc.edu or 504-671-
6624; 504-671-6627.
b. CITY PARK CAMPUS - 615 CITY PARK AVENUE, NEW ORLEANS, LA 70119 -- contact is
Curtis Kennedy, ckenne1@dcc.edu 504-818-4692.
7. SERVICES:
a. All personnel must be identifiable as an employee of the successful bidder by uniform and/or
company identification badges and only be on premises while working on an authorized job and
may not loiter on any campus locations at any time.
b. All areas must be kept free of hazards.
c. Clean up of the area for any spills which are due to the negligence of the bidder during the
performance of work will be the responsibility of the bidder.
d. Bidder is to provide sufficient signs/barricades to identify the work site and restrict entry. Where
necessary, equip barricades with warning lights for night use. Provide measures necessary to
ensure and maintain security at the work site; protect from theft, vandalism, personal injury, and
property damage. Erect and maintain temporary enclosures and barriers to prevent unauthorized
access to the site.
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e. Bidder's vehicles will not interfere with normal campus traffic. Bidder is to provide sufficient
safety controls to maintain the flow of traffic. It is the policy of Delgado Community College to
provide full access to all disabled individuals in all areas possible. Bidders, Vendors must ensure
their staff is aware of this policy and park accordingly, ensure no sidewalks or access ways are
blocked at any time. If temporary blocking is required, the Bidder, shall assume the responsibility
for the safe transit of all disabled persons.
f. The Bidder is advised to carefully consider all College physical features and activities and
occupancies by faculty, staff and students, and to plan activities so as not to disrupt the normal
operations and activities of the College except as expressly permitted by the College in writing.
The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other
utilities and facilities which may be in the way of or adjacent to the work, and shall take
appropriate action to protect these utilities during the work.
g. Bidder is to use caution in performing the service so as not to damage adjacent buildings,
building elements, including trees, shrubs, vegetation and lawn areas. Where damage occur,
Bidder agrees to restore the damaged area to original condition replacing vegetation and lawn
with equal size and species. Materials must be distributed to not endanger the building structure.
h. Scheduling of services are imperative as to not interfere with the ongoing operation of the College
and/or of shutting down any utilities or buildings. Bidder may use reasonable amounts of utility
services available at the site at no charge from the College, The College may not provide utility
service beyond that is existing.
i. The successful Bidder must warrant firm's compliance with all applicable federal, state and local
laws, rules, regulations and any and all other requirements in connection with this work. The
successful Bidder must possess all necessary licenses, permits, etc. and pay all fees in
connection therewith.
j. No interest shall be assigned or transferred in this contract without prior written consent from the
College, provided, that claims for money due or to become due from the College under this
contract may be assigned to a bank, trust company or other financial institution without such
approval. Notice of such assignment or transfer shall be furnished promptly in writing to the
College.
k. If any part of the work is incomplete or not performed satisfactorily, the Bidder must agree to
complete the work to the satisfaction of the College with no additional charges.
l. The bidder personnel performing services under this agreement will perform in a professional and
safe manner, dress in appropriate attire (i.e. t-shirt with company logo) and closed-toe, covered,
secured shoes (i.e. no flip flops, slippers etc.) and will comply with all applicable security and
safety regulations. The bidder will provide copies of regulations, and applicable updates to the
bidder's personnel, requested by the College. If there is any dissatisfaction with the performance
of any bidder's personnel, the contract coordinator will notify the bidder of the specific deficiencies
in writing, the bidder will address these non-performance issues within 10 days. If their remains
dissatisfaction with such performance after the bidder has taken remedial action, the bidder will
remove such personnel and provide a replacement. If, in judgement, contract coordinator
believes that the actions of such personnel warrants immediate action, the contract coordinator
will contact the bidder and provide grounds for the request and the bidder will replace the said
personnel immediately.
m. The College reserves the right to separately bid out any projects if we feel it's warranted and/or
procure materials, supplies, parts etc. and provide them to the Bidder, as applicable.
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8. SPECIFICATIONS: (All tanks are owned)
a. Maritime & Industrial Training Facility Tanks:
i. The field has four (4) above ground tanks designated as Tank A, Tank B, Tank C, and
Tank D.
ii. Tank A and Tank B require a blend of 70% RED diesel and 30% unleaded (E-10).
1. Tank A dimensions 64" x 18' and
2. Tank B dimensions 72" x 14',
3. both have the capacity to hold 3,000 gallons of blended fuel.
4. The 70-30 fuel is used for our Industrial props on the fire field. The gasoline
gives it a quick ignition of the industrial props. This 70-30 mix may change
during summer months due to outside temperatures.
iii. Tank C and Tank D are used for the Marine Firefighting Training. These tanks require
pure fuel one (1) for E-10 Unleaded fuel and one (1) for Diesel Fuel - Off Road.
1. Both dimensions are 64" x 12'
2. with the capacity to hold 2,000 gallons each.
iv. The approximate YEARLY AVERAGES of orders (based on past orders) but not
guaranteed are:
1. Usage:
a. Diesel: 10,259 gallons
b. Unleaded: 2,352 gallons
2. Delivery sizes:
a. Diesel: 2,100 gallons
b. Unleaded: 800 gallons
3. Frequency: not guaranteed
a. About 6 times a year
v. The products may be ordered together or separately. The Maritime & Industrial Training
Facility location typically orders both fuel products at one time.
vi. The Maritime location average size of delivery could be about 2,000-3,000 gallons each
time, as needed depending on scheduled training and consumption needs.
a. City Park Tank:
vii. Has one (1) above ground tank
1. Requires E-10 unleaded gasoline
2. Capacity of 550 gallons.
viii. Delivery Size & Frequency: not guaranteed
1. About 500 gallons
2. Once per year
*END OF SCOPE AND SPECIFICATIONS SECTION*
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BID FORM/SCHEDULE
40006-095a - Bulk Fuel, Gas TC - FY 26-27
Bidder is to provide pricing per this bid schedule per the above Specifications.
o Should be listed "Per Gallon" and include all charges including delivery, etc. per line item.
o All spaces below shall be filled in {insert zero (0) if included in another line or no cost}
o May be calculated out at least 6 decimal points
o Bid Form Table below shall be used to calculate the award determination. However, the College
reserves the right to also utilize the "Delivery Charge prices" as listed on the Bid Form, if needed
for award determination. The College determination is final.
o New Orleans OPIS Pricing
Markup State State Federal Oil Federal TOTAL COST of
Type of Fuel Per Excise Inspection Spill Liability LUST & LA Markup, Taxes, and
Gallon Tax Fee Fund Fee UST Fee Fees Per Gallon
E-10 Unleaded
Diesel - Off Road
Blend - 70% Red Diesel
30% (E-10) Unleaded
TOTAL BID
o In addition to above also state your:
ETA after Order Placement: ______ hrs.
Delivery Charge for orders that are less than a load size: $________
Delivery Charge for orders that are deemed Rush Orders: $________
Acknowledgement of Addendum (if applicable) is mandatory. Bidder shall acknowledge here or complete and
submit the actual addendum form prior to bid opening.
Addendum No: _______ Dated: ____________ Addendum No: _______ Dated: ____________
Addendum No: _______ Dated: ____________ Addendum No: _______ Dated: ____________
Bidder declares and represents that the company representative; a) has carefully examined the Bidding Documents, b) has
a clear understanding of the Bidding Documents, c) has not received, relied on, or based his bid on any verbal instructions
contrary to the Bidding Documents, d) if applicable, for installation/services, etc., has personally inspected and is familiar with
the project site, and hereby proposes to provide all labor, materials, tools, supervision, etc. to perform, in a workmanlike
manner, all items and services under this contract, all in accordance with the Bidding Documents as prepared by the College
Purchasing Office and Facility Services.
By signing and submitting a bid, the Bidder has read, understands, and acknowledges this Bid Document in its entirety and
any and all addenda (if applicable) and therefore, certifies compliance with all bid requirements and has bid in accordance
therewith.
Date __________________________ Signature ___________________________________
*END OF BID FORM*
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INSTRUCTIONS, REQUIREMENTS, TERMS & CONDITIONS FOR BIDDERS
QUESTIONS, INQUIRIES, INTERPRETATION OR CORRECTION TO BIDDING AND ADDENDA:
Any questions arising from the specifications must be addressed in writing to the individual indicated on Page 2 and will be
answered via an Addendum. All questions must be submitted no later than Friday, May 8, 2026 by 12:00PM CST. A final
48-hour period after the issuance of Addendum will be granted for questions which are directly related only to
the answers provided in the Addendum.
Any interpretation, correction or change of the Bidding Documents will be made by Addendum. Interpretations, corrections
or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such
interpretations, corrections and changes. The Bidder must acknowledge all issued Addenda by signing and submitting the
Addenda with their Bid. Failure to acknowledge & submit all Addenda will render the bid informal and will cause its
rejection.
Bid Documents and Addenda may be downloaded from
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39
SUBSTITUTIONS, EQUIVALENTS, ALTERNATE BID:
For materials; Any manufacturer's names, trade names, brand names, or catalog numbers used in the specifications are for
the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Bids
will be considered for any brand that meets or exceeds the quality of the specifications listed for any item. Bidder must state
the brand/model he or she is bidding on each item.
For materials; It is the sole responsibility of the Bidder to prove equivalency for any substituted item bid. Bidder must
submit with the bid all illustrations, descriptive literature, and specifications necessary to determine equivalency. Failure to
do so will eliminate your bid from consideration. The decision of the College as to equivalency shall be final.
For services; it shall be the responsibility of the Bidder to include a statement setting forth any changes necessary and
include any proposed corrections to this bid for review. The decision of the College as to substitutions shall be final.
If a Bidder wishes to submit an alternate bid in addition to the brand/model requested, he or she may submit one (1)
alternate bid. The alternate bid must be a separate submission, must be clearly marked as an alternate, and must include all
applicable forms (i.e., jobsite visit). In addition, a separate, signed title sheet/addenda must be submitted with the alternate
CONTRACT TERM & ANNUAL AGREEMENT:
This contract will be for Delgado Community College's fiscal year that begins on July 1, 2026 and end on June 30, 2027.
Services shall be on an as needed basis and shall not be requested until award of contract process is complete.
If mutually agreeable, contract may be renewed for up to two (2) consecutive twelve (12) month periods at the same prices,
specifications, requirements, terms, conditions, etc. of this Bid. Contract extensions may not exceed thirty-six (36) months
total.
Escalation Clause for Materials/Supplies; Prices set forth in the bid/contract shall remain effective for the duration
of the initial contract period. Prior to any renewal term acceptance, the Bidder may request a price increase for the
upcoming renewal term based on documented increase. The price increase may not be greater than the Consumer
Price Index (All Urban Consumers, Current Series) for the prior 12 months. The College reserves the right to
approve or disapprove the price increase for the next FY.
The Form of Agreement between the College and Contractor/Bidder for the work set forth herein will be the issuance of a
purchase order/number.
The Bidder agrees that by submitting a bid and acceptance of an award, all rates, requirements, terms and conditions as
stated in the bid documents will become a contractual agreement between the College and the Bidder.
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This contract does not contain a minimum purchase guarantee. Orders may be placed on an "as needed" basis and may be
placed at any time during the course of the contract.
Services are to be performed as stated in this bid document in its entirety.
QUALIFICATIONS OF BIDDER (see next page for forms required)
All Bidders intending on submitting a Bid must meet the below qualifications and provide the following information where
indicated.
Company is required to have been in business for a minimum of (5) years performing or providing these
materials/services of a similar scope and size.
The company bidding these materials/services must be Registered, Active and in Good Standing with the Louisiana
Secretary of State.
Companies are required to provide a copy of their Business License for the registered location of the business and
shall be submitted with their Bid.
Companies must carry and submit all licenses that may be required to operate in the City of New Orleans and its
surrounding parishes.
Failure to provide all forms shall result in immediate rejection of the Bid.
Delgado Community College reserves the right to make any inquiries and investigations it deems necessary to determine
the capability and responsibility of any Bidder to perform the contract work. The Bidder shall furnish all information and
data requested by the College for this purpose. Failure of any Bidder to promptly provide information with their bid or in
connection with any inquiry may be grounds for rejection of their bid without further consideration.
REFERENCES:
Bidder must complete (Attachment B, References Form) and submit it with their bid.
References must be from commercial customers where work of a similar size and scope have been performed and must
have been performed within the last (5) years. At least (2) references must be from Louisiana customers.
Failure to submit this form with your bid will result in disqualification of your bid.
BID SUBMITTAL:
All sealed bids submitted must be RECEIVED in the PURCHASING DEPARTMENT by the date and time stated on
the title page and stamped in prior to bid opening. Please NOTE that express mail or USPS carriers do NOT deliver
directly to 501 City Park Avenue. The Bidder /proposer is solely responsible for ensuring that its courier service provider
makes inside deliveries to 501 City Park Avenue. Delgado Community College shall not be responsible for bids delivered
to another part of campus/site, even if a tracking system shows delivery. If in person, bids are to be delivered directly to the
Purchasing Department. Do not leave on counter unattended.
Bids must be sealed and delivered by mail or in person directly to the Purchasing Department as listed on Page 2
#1. (All bids must be Identifiable PRIOR to any envelope/package opening). The bid name and number must be on
the OUTSIDE of the packaging including any express mail/shipping package or bids will not be opened.
Faxed or emailed Bids are NOT accepted.
Bids not physically received in the Purchasing Department by the bid due date & time will not be opened,
evaluated, calculated or considered.
Bids must be submitted on the forms furnished for this purpose and must be filled out in ink or typewritten and signed in
ink. Do not erase, correct, or write over any prices or figures necessary for this proposal. If any corrections are
necessary, each must be initialed by bidder. Failure to comply with all requirements set forth in this bid will cause your bid
to be disqualified.
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Effective August 15, 1997, in accordance with L.R.S. 39:1594 (Act 121), the person signing the bid must be:
a) A current corporate officer, partnership member or other individual specifically authorized to submit a bid as
reflected in the appropriate records on file with the Secretary of State; or
b) An individual authorized to bind the Bidder as reflected by an accompanying corporate resolution, certificate, or
affidavit.
The Bidder agrees that his/her bid is in accordance with the Scope and Specifications listed and is based solely upon the
materials, requirements, etc. described in this Bid Document as advertised and as modified by addenda. The bid
submitted is not based on any verbal instructions contrary to the Bid Documents and addenda.
CHECKLIST FOR FORMS REQUIRED WITH BID SUBMITTAL:
If submitting a Bid, this Bid Document must be completed, signed and submitted in its entirety, including all forms
and documents specified. Please submit the entire bid document and all the mandatory required documents as requested
including but not limited to:
Title Page
Bid Form (signed in ink, no electronic signatures) with Addenda acknowledgement if Addenda has been issued
Indemnification Agreement (signed in Ink)
References
A copy of your business registration with the Louisiana Secretary of State.
A copy of your business license.
Any license required to operate in the City of New Orleans and its surrounding parishes.
Failure to supply all forms/documents shall result in immediate disqualification of your Bid.
Please no binders or unless otherwise noted, no additional information being requested at this time.
PRICING:
Pricing as quoted in this Bid will be firm and not be subject to change. Bidder is to include but not limited to: item cost,
discounts, rebates, warranty costs, shipping, handling, materials, installation, labor or any other charges necessary for
completion of this bid and must be included in the cost per line item. Charges or items not listed but necessary for
completion shall be furnished as part of the prices bid. Additional costs disclosed later will be at the expense of the
Bidder.
Effective September 1, 1991, in accordance with Act 1029 of the 1991 Regular Legislative Session, Delgado Community
College will not be responsible for any sales tax, either state or local.
PAYMENT TERMS:
Bidder must accept purchase orders and will be paid on a Net 30 basis. There will be no pre-payment of any
merchandise.
All invoices should be submitted to the College's Accounts Payable Department and clearly indicate the Purchase Order
Number assigned by the Delgado Purchasing Office.
Payment for Services shall be made to the Bidder once a month after receipt by the College of an invoice (or invoices) by
which the Bidder certifies, and the College agrees, that all the invoiced work was satisfactorily performed in accordance
with the specifications. The college must receive an itemized invoice within two (2) weeks after completion of that job in
accordance with the fees set for in the bid for payment. Lump sum invoices may not be processed. Invoices will not be paid prior to
30 days from receipt of invoice or completion of services/project.
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