Bulk Concrete (Delivered)

T C B , T
HE ITY OF RISTOL ENNESSEE
Invitation to Bid
Bulk Concrete (Delivered)
ITB # 27-001 (Rebid of 26-015)
Bid Due Date/Time
July 30, 2026 at 10:00 a.m. EST
Department of Finance
Purchasing Division
801 Anderson Street RM 203
Bristol, Tennessee 37621-1189
purchasing@bristoltn.gov

ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
INVITATION TO BID
ITB 27-001 (Rebid of 26-015)
Bulk Concrete (Delivered)
Table of Contents
I. INTRODUCTION ............................................................................................................................................... 2
II. PROJECT SCHEDULE ........................................................................................................................................ 2
III. DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS ........................................................................... 2
V. BID SUBMISSION INSTRUCTIONS .................................................................................................................... 3
Instruction to Bidders ............................................................................................................................................. 4
General Conditions of the Bid ................................................................................................................................. 4
CONTRACT TERMS AND CONDITIONS .................................................................................................................... 6
EXHIBIT A - COST BID SHEET ................................................................................................................................... 8
EXHIBIT B - INSURANCE REQUIREMENTS ............................................................................................................... 9
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
I. INTRODUCTION
The City of Bristol, Tennessee, hereinafter referred to as "City" is soliciting bids from qualified
licensed and bonded Firms; Contractors; ("Contractor") to provide Bulk Concrete (Delivered)
material in accordance with specifications.
Prospective Contractors responding to this bid shall provide a Cost Bid Sheet in addition to other
items requested herein.
II. BID SCHEDULE
Invitation to Bid Advertised July 17, 2026
ITB Questions submittal deadline July 21, 2026 at 3:00 p.m.
Responses to questions by July 23 2026 at 5p.m.
Sealed Bids Due July 30, 2026 at 10:00 a.m.
Anticipated Award Sep 1, 2026
Contract Duration July 2026 - June 2027
All written questions related to this bid should be emailed to purchasing@bristoltn.gov. No phone call
questions will be accepted. Answers to questions will be posted on the city website as an addendum to this
bid. Information related to this bid obtained from other sources may not be accurate and will not be
considered binding. Contact with City personnel other than the staff person listed above regarding this bid
may be grounds for elimination from the bid process.
III. DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS
Bulk Concrete (Delivered)
1.0 GENERAL
All materials shall comply with Tennessee Department of Transportation Standard
o
Specifications for Road and Bridge Construction of latest date.
All concrete shall have a minimum of 6% air entrainment.
o
The City shall give a minimum 24-hour notice for delivery.
o
Delivery Location: F.O.B. Job Site
o
All concrete shall be delivered within a 15-mile radius of the intersection of Volunteer Parkway
o
and State Street as specified by the City for each order.
The City reserves the right to award the bid on the basis of individual, categorical or in the
o
aggregate, as may be deemed necessary and appropriate to meet the City's specific needs.
Stated quantities on the Bid Pricing Sheet are estimates of usage for a twelve-month period.
o
The City reserves the right to purchase increased or decreased amounts of each item as may be
deemed necessary at the prices quoted on this bid form. Individual orders may be made for any
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
quantities below the indicated quantities, except for small items which will be purchased in
standard packaged quantities. Releases shall be verbal and/or written; if verbal, a written
confirmation will follow.
Prices quoted shall remain firm for delivery from the date of contract award through
o
September 30, 2027, and include all applicable charges including delivery. Prices may be
extended beyond September 30, 2027 if both parties agree.
2.0 DESCRIPTION OF MATERIAL
(1) TDOT Class A Concrete (3000 psi)
o
(2) TDOT Class A High Early Concrete (3000 psi)
o
(3) TDOT Class D Concrete (4000 psi)
o
(4) TDOT Class D High Early Concrete (4000 psi)
o
(5) TDOT General Use Flowable Fill (30 psi minimum at 28-days, 140 psi maximum at 98-days)
o
(6) TDOT Early Strength Flowable Fill (30 psi minimum 24-hours, 140 psi maximum at 98-days)
o
(7) Concrete for placement with a curb extruding machine shall be TDOT Class A (3000 psi)
o
concrete with the following exceptions; the slump shall range from 0 to 3 inches. The water and
percentages of fine and coarse aggregate may be adjusted within the limits specified (fine
aggregate may range from 40 to 65%) to permit satisfactory placement.
V. BID SUBMISSION INSTRUCTIONS
* Seal bid response in an envelope plainly identified on the outside in the lower left corner of your
envelope with the Bid Name and Number. The Vendor is responsible for insuring delivery on or
before the bid opening date and time to City of Bristol Tennessee Purchasing Department, Attn:
Vicki Riley, Purchasing Agent, 801 Anderson Street, Rm 203, Bristol, TN 37620.
* Bids will be accepted at 801 Anderson Street, Rm. 203, Bristol, Tennessee 37620 until bid
closing. At such time names of bidders and bid amounts will be read publicly.
* Please submit on (1) original complete bid
* No oral, telephonic, telegraphic, electronic (E-Mail) or facsimile proposals will be considered.
Late proposals will not be considered. It is the responsibility of the bidder to ensure that the
bid arrives at the correct location by the correct time.
Bid Packet must include:
1. Signed Cost Sheet
2. Signed General Conditions
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
Instruction to Bidders
General Conditions of the Bid
1. The City of Bristol reserves the right to reject any and all bids or parts thereof, and unless otherwise specified by the
bidder, to accept any item in the bid. In case of error in extending the total amount of the bid, the unit price will
govern. Bid pricing should be stated in both words and numbers. In the case of a discrepancy, the price in words will
govern. The City also reserves the right to waive informalities on all or any part of any bid as deemed to be in the
best interests of the City.
2. Whenever a reference is made in the specifications or in describing the materials, supplies or services required, or a
particular trade name, manufacturer's catalog, or model number, the bidder, if awarded a contract, will be required
to furnish the particular item referred to in strict accordance with the specifications or description unless a departure
or substitution is clearly noted and described in the proposal by the bidder.
3. Where the bid includes goods, it is the intent of these specifications to secure and to insure the delivery of the
specified unit(s) complete and ready to withstand the service and continuous use encountered by the City in the
course of the work for which the unit(s) is/are intended. Omission of any essential detail from these specifications
does not relieve the supplier from furnishing such unit.
4. All parts not specifically mentioned herein, but which are necessary in order to furnish complete materials and
installation shall be supplied by the bidder. Each product furnished to the City shall conform to the best-known
practices for the most recent unit.
5. If a bidder has any exceptions to these specifications, such exceptions must be stated in writing and describe in detail
what is proposed to be furnished in lieu of the specified requirements. When the detailed specifications require
specific brand names, model numbers, dimensions or capacities of components, it is because they have been carefully
selected and specified for the intended service due to their reliability and/or availability of replacement parts on a
local basis.
6. All federal, state, and local law requirements must be followed.
7. Special Conditions, if any, are enclosed and listed in the Table of Contents. A conflict between Special Conditions and
General Conditions shall be construed in favor of the Special Conditions.
8. The Description of Requirements and Specifications for the procurement are enclosed herewith.
9. The specifications set forth are the minimum that are acceptable.
10. REQUIREMENTS OF THE IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on
behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the Iran investment
activities list created pursuant to T.C.A. 12-12-106.
11. DRUG FREE WORKPLACE REQUIREMENTS: Private employers with five or more employees desiring to contract for
construction services attest that they have a drug free workplace program in effect in accordance with TCA 50-9-112.
12. NON-BOYCOTT OF ISRAEL CERTIFICATION: The Contractor certifies that it is not currently engaged in, and will not for
the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision
shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to
contractors with less than ten (10) employees.
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
13. NON-COLLUSION:
a. Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or
parties interest, including the person signing this bid, has in any way colluded, conspired, connived or agreed,
directly or indirectly, with any other responder, firm, or person to submit a collusive or sham offer in
connection with the award or agreement for which the attached offer has been submitted or to refrain from
making an offer in connection with such award or agreement ,or collusion or communication or conference
with any other firm, or, to fix any overhead, profit, or cost element of the offer price or the offer price of any
other firm, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage
against the City of Bristol or any person interested in the proposed award or agreement.
b. The price or prices quoted in the attached offer are fair, proper, and not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners,
employees, or parties in interest, including this affiant.
________________________________________ _________________________________
Signature Date
________________________________________
Firm Name
- End of Section -
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
CONTRACT TERMS AND CONDITIONS
The following terms and conditions shall be considered to be a part of any contract entered into between the winning bidder
and the City. By submitting a bid, the bidder waives any objections to the below terms and conditions, unless objections are
specifically noted in the bid. Objections to these Contract Terms and Conditions may make the bid non-responsive.
1. The purchaser is a municipality and invoices are processed for payment not less than twice a month. Any cash discount
period will be extended to the date that invoices are paid. Unless otherwise agreed to in writing by City and the
winning bidder, payment will commence or be made in full after delivery and/or completion of the project and
acceptance of equipment. All documents, invoice, title and exception certificate shall be presented to the Purchasing
Department, 801 Anderson Street, Room 203, Bristol, Tennessee 37620.
2. In case of default by the bidder or contractor, the City of Bristol may procure the articles or services from other sources
and hold the bidder or contractor responsible for any excess cost occasioned thereby.
3. The bidder, by executing a contract or bid proposal on the terms of the invitation to bid, warrants the product that is
supplied to the buyer shall remain fully in accordance with the specifications and to be of the highest quality. All bids
must be for new equipment. This provision excludes surplus, used or demonstrator products unless so stated in the
specifications.
4. In the event the product as supplied to the City is found to be defective or does not conform to the specifications, the
City reserves the right to cancel the order upon written notice to the supplier and return such product to the winning
bidder at the winning bidder's expenses.
5. The bidder, if awarded an order or contract, agrees to protect, defend, and save harmless the City against any demand
for the use of any patented materials, process, article, or device, that may enter into the manufacture, construction,
or form a part of the work covered by either order or contract and he further agrees to indemnify and save harmless
the City from suits or actions of every nature and description brought against it, for or on account of any injuries or
damages received or sustained by any party or parties, by or from any of the acts of the contractor, his servants, or
agents.
6. It is the policy of the City of Bristol, Tennessee to ensure equal opportunity in all aspects of its programs and services
without regard to race, color, sex, or national origin under Title VI of the Civil Rights Act of 1964. This policy applies to
the administration of programs, facilities, benefits, or services that receive assistance from the Federal government.
During the performance of this contract, the successful vendor agrees as follows:
a. To comply with the regulations relative to nondiscrimination in federally assisted programs of the Department
of Transportation, Title 49, Code of Federal Regulations, Part 21, (hereafter referred to as "Regulations") as
they may be amended.
b. To ensure nondiscrimination on the grounds of race, color, sex, or national origin in the selection and
retention of subcontractors, including procurement of materials and lease of equipment. The vendor shall
not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations,
including employment practices.
c. That during solicitations either by competitive bidding or negotiation made by the vendor for work to be
performed under a subcontract, including procurement of materials or lease of equipment, all potential
subcontractors be notified by the vendor of their obligations under this contract and Regulations relative to
nondiscrimination on the grounds of race, color, sex, or national origin.
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
d. That all information and reports required by the Regulations be readily accessible by the City of Bristol,
Tennessee as may be pertinent to ascertain compliance with the Regulations.
e. That in the event of noncompliance with the nondiscrimination provisions of the contract, the City shall
impose contract sanctions as it or the Tennessee Department of Transportation may determine to be
appropriate, including but not limited to:
i. Withholding payments until compliance is made, and/or
ii. Cancellation, termination, or suspension of the contract, in whole or in part.
f. That the vendor includes these provisions in all subcontracts, including procurement of materials and leases
of equipment.
7. Terms and conditions, unless stated otherwise in a written contract between the winning bidder and the City, are to
be effective for one year from the date of bid acceptance by the City Council.
8. The City accepts responsibility of merchandise upon receipt at the City's delivery point unless otherwise noted herein.
9. The City reserves the right to purchase more or less of the Bid Items at the unit price listed on the Bid Pricing Sheet.
10. REQUIREMENTS OF THE IRAN DIVESTMENT ACT: The winning bidder certifies that it has complied and will continue
to comply with the requirements of the Iran Divestment Act, T.C.A. 12-12-101, et seq.
11. DRUG FREE WORKPLACE REQUIREMENTS: For the duration of the contract, if the winning bidder has five or more
employees, the winning bidder will maintain a drug free workplace program in effect in accordance with TCA 50-9-
112.
12. NON-BOYCOTT OF ISRAEL CERTIFICATION: The Contractor certifies that it is not currently engaged in, and will not for
the duration of the contract engage in, a boycott of Israel as defined by Tenn. Code Ann. 12-4-119. This provision
shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to
contractors with less than ten (10) employees.
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
EXHIBIT A - COST BID SHEET
27-001 (Rebid of 26-015) BULK CONCRETE
Bid Documents must be completed and signed to be considered valid
ITEM QTY DESCRIPTION UNIT PRICE UNIT PRICE (In Words) Extended Total
(Estimated) (In Numbers)
500
1. CY TDOT Class A Concrete $ $
2. 10 CY TDOT Class A High Early Concrete $ $
500
3. CY TDOT Class D Concrete $ $
4. 50 CY TDOT Class D High Early Concrete $ $
200
5 CY TDOT General Use Flowable Fill $ $
6 20 CY TDOT Early Strength Flowable Fill $ $
200 TCOT Class A Concrete for Curb
7 CY Extruding Machine $ $
Additional Short Load Charge/Cubic
8 50 CY Yard $ $
GRAND TOTAL $
NOTE:
- Prices quoted shall remain firm for delivery through September 30, 2027.
- Prices may be extended beyond September 30, 2027 if both parties agree.
- All materials to comply with Tennessee Department of Transportation Standard Specifications for Road and Bridge Construction of latest
date.
- Above stated quantities are estimates of usage for a twelve-month period. The City of Bristol, Tennessee reserves the right to purchase
increased or decreased amounts of each item as may be deemed necessary at the prices quoted on this bid form
__________________________________________
Legal Name of Vendor
__________________________________________
Business Address
__________________________________________
Signature and Title of Person Authorized to Sign
__________________________________________
Date
__________________________________________
Email and Phone Number
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ITB 27-001 (Rebid of 26-015) City of Bristol, Tennessee July 30, 2026
EXHIBIT B - INSURANCE REQUIREMENTS
The vendor that has been awarded the bid agrees to provide to the City a Certificate of Insurance listing the City
of Bristol Tennessee as an additional insured, within 15 days of receipt of purchase order or Notice to Proceed.
The Vendor agrees to be insured for the minimum limits listed below:
Required Coverage Minimum Limits
Commercial General Liability (including Premises/Operation) $1,000,000 CSL BI/PD per occurrence
$2 Million annual aggregate
Automobile Liability & Owned/Hired/Non-Owned vehicles $1,000,000 CSL BI/PD per occurrence
$2 Million annual aggregate
Worker's Compensation (proprietor/partners/executive officers exclusion not allowed) Statutory limits of Tennessee
And Employer's Liability $500,000 accident/disease policy limit
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