Bulk Cattle Feed

Agency:	Southwest Missouri State University
State:	Missouri
Type of Government:	State & Local
NAICS Category:	311119 - Other Animal Food Manufacturing
Posted Date:	Oct 6, 2023
Due Date:	Oct 19, 2023
Solicitation No:	8240-19
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR QUOTATION (RFQ) 8240-19

FROM: Board of Governors of

Missouri State University

Procurement Services

901 South National Avenue

Springfield, Missouri 65897

Telephone: (417) 836-6835, Fax: (417) 836-6583

Date: October 6, 2023 Page 1 of 6

Bid Close Date and Time: Thursday,

3:00 p.m. (CST) October 19, 2023

TO: (Provide company name and address below.)

ALL BIDS MUST BE PREPARED

TO INCLUDE FREIGHT COSTS

TO MOUNTAIN GROVE, MO

Buyer: Micki Melton for Missouri State University

_____________________________________________________________________________________________________________________________________________

Missouri State University, as a state supported educational institution, is exempt from the payment of sales/use taxes pursuant to RSMo 144.040 and 144.615

ITEM QTY UNIT

NO.

DESCRIPTION/SPECIFICATIONS

UNIT

PRICE

ITEM

TOTAL

RFQ 8240-19 Bulk Cattle Feed

October 6, 2023

Sealed bids are hereby requested for the following item(s).

General specifications and requirements are provided as part of

this RFQ. When submitting a sealed bid, mark in the lower left

corner of the envelope: Sealed RFQ 8240-19.

All quoted prices must be firm and fixed and must include

all required components and shipping/delivery costs FOB

Destination to Journagan Ranch, Mountain Grove, Missouri.

Fax or e-mail bids will NOT be accepted.

Mail or Hand-Deliver Bid Response

To: Missouri State University,

Attn: Procurement Department, Room 106,

901 South National Avenue, Springfield, Missouri 65897

Bid Close Date and Time: 3:00 p.m. (CST), Thursday, October 19, 2023

THE BIDDER MUST SIGN AND RETURN THIS

DOCUMENT AS PART OF HIS/HER BID.

Unless noted by the bidder, there shall be no restrictions on the

number or quantity of an item that may be ordered.

If the requested quantity is not a standard package quantity, the

bidder should quote on both the requested quantity and the

standard package quantity, clearly identifying each.

If alternate items are offered, the bidder must provide descriptive

literature and/or information for each alternate offered.

Additional costs for packing, handling, etc., not shown on this

quotation will not be paid by the University.

See the “TERMS AND CONDITIONS OF REQUEST FOR

PROPOSAL/QUOTATION (RFP/RFQ)” attached hereto for

additional requirements.

DELIVERY_______DAYS ARO OR STATE EARLIEST____________________

PRICES EFFECTIVE FOR _______ DAYS OR UNTIL______________________

THE BIDDER HEREBY AGREES TO FURNISH THE ITEMS AND/OR

SERVICES SPECIFIED HEREIN, AT THE PRICES QUOTED, PURSUANT

TO ALL REQUIREMENTS AND SPECIFICATIONS OF THIS REQUEST

FOR QUOTATION. E-mail: ________________________________________

AUTHORIZED SIGNATURE: _____________________________________

Please type or print name: ____________________________________________

TITLE____________________DATE_______________ PHONE NUMBER______________________

COMPANY NAME: __________________ E-mail: _____________________

RFQ 8240-19

ITEM NO. QTY

4441613 0.4000

4723603 0.3000

4700903 0.2500

4721600 0.0250

4723900 0.0250

4722200 0.0500

0.1

TOTAL

MISSOURI STATE UNIVERSITY

POUNDS PER TON

DESCRIPTION/SPECIFICATIONS

MSU BIN # 5 FEED

Page 2 of 6

UNIT

PRICE

ITEM

TOTAL

800.0000

400.0000

600.0000

50.0000

100.0000

0.0000

14% COMMODITY BLEND PELLET $______ $________

WHEAT MIDDS BULK

$______ $________

CORN CHOPS BULK

$______ $________

LIMESTONE/CALCIUM BULK

$______ $________

MOLASSES PER TON – DL

$______ $________

DISTILLERS

$______ $________

DELIVERY BY TON

$______ $________

2,000.0000

Feed is to be ordered from October 1,

2023, through December 31, 2023 Pricing

will remain firm through December 31,

2023, on all feed mix orders.

Contact: Marty Lueck, Journagan

Ranch Manager, 417.838.1482

48 Hours Prior to Delivery.

All quoted prices must be firm and

fixed and must include all required

components and shipping/delivery costs

FOB Destination to Journagan Ranch,

Mountain Grove, Missouri.

$________

RFQ 8240-19

MISSOURI STATE UNIVERSITY

Page 3 of 6

TERMS AND CONDITIONS, REQUEST FOR PROPOSAL/QUOTATION (RFP/RFQ)

I. TERMINOLOGY/DEFINITIONS

1. Bids and Bidders means the same as proposals and contractors.

2. Closing Date and Time or Date and Time Returnable means the deadline required for the physical receipt of bids by the Procurement Office.

3. Must and Shall mean that a certain feature, component, or action is mandatory. Failure to comply will result in rejection of the proposal.

4. Request for Proposal (RFP) or Request for Quotation (RFQ) means the procurement document issued by the Procurement Office to potential bidders for the

purchase of equipment, supplies, and/or services as described in the RFP/RFQ document. The definition includes these Terms and Conditions as well as any

other Attachments and Amendments to the RFP/RFQ.

II. OPEN COMPETITION/RFP/RFQ DOCUMENT

1. It is the contractor’s responsibility to ask questions, request changes or clarification, or otherwise advise the Procurement Office if any language, specifications,

or requirements of the RFP/RFQ appear to inadvertently restrict or limit the requirements of the RFP/RFQ to a single source. Any and all communication from

bidders regarding the RFP/RFQ and the procurement process must be directed to the Buyer identified on the first page of the RFP/RFQ. Such communication

should be received at least five calendar days prior to the official Proposal Close Date.

2. The Procurement Office reserves the right to officially modify or cancel the RFP/RFQ after issuance. Bidders will be notified of any such modification or

cancellation by issuance of an addendum from the Procurement Office.

III. CONFLICT OF INTEREST

The contractor hereby covenants that at the time of the submission of the proposal the contractor has no other contractual relationships which would create any

actual or perceived conflict of interest. The contractor further agrees that during the term of the contract neither the contractor nor any of its employees shall

acquire any other contractual relationships which could create such a conflict.

IV. PREPARATION OF BIDS/PROPOSALS

1. Failure to carefully examine the RFP/RFQ and all terms and conditions related thereto will be at the contractor’s risk.

2. Unless otherwise specifically stated in the RFP/RFQ, all specifications and requirements constitute minimum requirements. All bids must meet or exceed the

stated specifications and requirements.

3. Bids lacking any written indication of intent to offer an alternate brand or to take an exception shall be considered to be in full compliance with the specifications

and requirements of the RFP/RFQ.

4. All equipment and supplies offered must be new and of current production and available for marketing by the manufacturer unless the RFP/RFQ clearly

specifies that used, reconditioned, or remanufactured equipment and supplies may be offered.

5. Prices quoted by the contractor must remain valid for a minimum of ninety (90) days from the date of proposal opening. If the proposal is accepted, prices

shall remain firm for the specified period.

V. SUBMISSION OF BIDS/PROPOSALS

1. Bids must be signed by a duly authorized representative of the contractor’s organization and must contain all necessary information in the manner required by

the RFP/RFQ.

2. The sealed envelope or package containing a proposal should be clearly marked with the official RFP/RFQ number and the Proposal Close Date. Bids for

different RFP/RFQs should not be placed in the same envelope.

3. A bid may only be modified or withdrawn (1) by signed, written notice received by the Procurement Office prior to the Proposal Close Date and Time or (2)

in person by the contractor or its authorized representative, provided proper identification is presented before the Bid Close Date and Time. Telephone requests

to withdraw or modify a proposal will not be honored.

4. Bidders must, as a minimum, sign and return the RFP/RFQ cover page or, if applicable, the cover page of the last amendment thereto in order to constitute

acceptance by the contractor of all RFP/RFQ terms and conditions. Failure to do so will result in rejection of the proposal unless the contractor’s full compliance

with those documents is indicated elsewhere within the contractor’s response.

VI. QUOTATION/PROPOSAL OPENING

1. All bids will be opened at 3:00 p.m. on the date indicated. Prices will not be made available at that time and will not be made public until the evaluation is

complete and an award is made.

2. It is the contractor’s sole responsibility to ensure that the proposal is delivered to the Procurement Office by the Proposal Close Date and Time. If the

Procurement Office is officially closed on the Proposal Close Date, bids will be accepted until 3:00 p.m. the next official work day and will be opened at that

time.

3. Bids which are not received by the Procurement Office prior to the Proposal Close Date and Time will be considered late, regardless of the degree of lateness

or the reason related thereto. Late bids will not be opened.

RFQ 8240-19

MISSOURI STATE UNIVERSITY

Page 4 of 6

VII. EVALUATION/AWARD

1. An award will be made to the contractor whose proposal (1) complies with all mandatory specifications and requirements of the RFP/RFQ and (2) is the best

proposal, price and other factors considered.

2. The right is reserved, as the interests of the University may require, to reject any or all bids and to waive any minor informality or irregularity in bids received.

The Procurement Office reserves the right to request written clarification of any portion of the contractor’s response if deemed necessary in order to verify the

intent of the contractor.

3. The University reserves the right to make awards on an item by item basis, or on an all or none basis, as applicable, if deemed in the best interests of the

University.

4. Any award shall be made only by written notification from the Procurement Office. For protest procedures see

http://www.missouristate.edu/procurement/65870.htm, Protests.

5. All bids and associated documentation received on or before the Proposal Close Date and Time will be considered open records pursuant to Section 610.021

RSMo.

VIII. REMEDIES AND RIGHTS

1. No provision in the contract shall be construed, expressly or impliedly, as a waiver by the University of any existing or future right and/or remedy available by

law in the event of any claim by the University of the contractor’s default or breach of contract.

2. The contractor understands and agrees that the contract shall constitute an assignment by the contractor to the University of all rights, title, and interest in and

to all causes of action that the contractor may have under the antitrust laws of the United States or the State of Missouri for which causes of action have accrued

or will accrue as the result of, or in relation to, the particular equipment, supplies, and/or services purchased or procured by the contractor in the fulfillment of

the contract with the University.

IX. DELIVERY, INSPECTION, AND ACCEPTANCE

1. Delivery of equipment, supplies, and/or services must be made no later than the time stated in the contract, or within a reasonable period of time if a specific

time is not stated.

2. No equipment, supplies, and/or services received pursuant to the contract shall be deemed accepted until the University has had reasonable opportunity to

inspect the same.

3. All equipment, supplies, and/or services which do not comply with the RFP/RFQ specifications and/or requirements or which are otherwise unacceptable or

defective may be rejected. In addition, all equipment, supplies, and/or services which are discovered to be defective or which do not conform to any warranty

of the contractor upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial inspection) may be rejected.

4. The University reserves the right to return any such rejected shipment at the contractor’s expense for full credit or replacement and to specify a reasonable date

by which replacements must be received.

5. The University’s right to reject any unacceptable equipment, supplies, and/or services shall not exclude any other legal, equitable or contractual remedies the

University may have.

X. TERMINATION OF CONTRACT

1. If the University terminates the contract for any reason, the University reserves the right to obtain such equipment, supplies, and/or services from other sources

and charge the contractor for any additional costs incurred as a result thereof, including attorney fees and court costs.

2. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each

fiscal year included within the contract period. The contract shall not be binding upon the University for any period in which funds have not been appropriated,

and the University shall not be liable for any costs associated with termination caused by lack of appropriations.

XI. WARRANTY

1. The contractor expressly warrants that all equipment, supplies, and/or services provided will (1) conform to each and every specification, drawing, sample or

other description provided as part of the RFP/RFQ, (2) be fit and sufficient for the purpose expressed in the RFP/RFQ, (3) be merchantable, (4) be of good

materials and workmanship, and (5) be free from defect.

2. Such warranty shall survive delivery and shall not be deemed waived either by reason of the University’s acceptance of, or payment for, said equipment,

supplies, and/or services.

XII. APPLICABLE LAWS AND REGULATIONS

1. The contract shall be construed according to the laws of the State of Missouri. In the event of any litigation arising hereunder, the parties agree that venue shall

be proper only in the State Circuit Court for Greene County, Missouri. The contractor shall comply with all local, state, and federal laws and regulations related

to the performance of the contract to the extent that the same may be applicable.

2. To the extent that a provision of the contract is contrary to the Constitution or laws of the State of Missouri or of the United States, the provision shall be void

and unenforceable. The balance of the contract shall remain in force between the parties unless terminated by consent of both the contractor and the University.

MISSOURI STATE UNIVERSITY

RFQ 8240-19

Page 5 of 6

______________________________________________________________________________________________

3. The contractor must be registered with and maintain good standing with the Secretary of State of the State of Missouri and other regulatory agencies as may be

required by law or regulation.

4. The contractor must file and pay in a timely manner all Missouri sales, withholding, corporate and any other required Missouri taxes.

XIII. INVOICING AND PAYMENT

1. Payment for all equipment, supplies, and/or services required herein will be made in arrears.

2. Invoices must be directed to the Procurement Office and must include the contract number or purchase order number, item number, contract description of

supplies or services, sizes, quantities, unit prices, and extended totals.

3. Invoices shall be subject to late payment charges as provided for in Section 34.055 RSMo.

4. The University does not pay state or federal taxes unless otherwise required by law or regulation.

5. The University assumes no obligation for equipment, supplies, and/or services shipped or provided in excess of the quantity ordered. Any unauthorized quantity

is subject to rejection by the University and shall be returned at the contractor’s expense.

6. The contractor shall not transfer any interest in the contract, whether by assignment or otherwise, without the prior written consent of the University.

XIV. NON-DISCRIMINATION AND AFFIRMATIVE ACTION

1. In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall agree not to discriminate

against recipients of services or employees or applicants for employment on the basis of race, color, religion, national origin, sex, age, disability, or veteran

status. If the contractor or subcontractor employs at least 50 persons, they shall have and maintain an affirmative action program which shall include:

a.) A written policy statement committing the organization to affirmative action and assigning management responsibilities and procedures for evaluation

and dissemination;

b.) The identification of a person designated to handle affirmative action;

c.) The establishment of non-discriminatory selection standards, objective measures to analyze recruitment, an upward mobility system, a wage and salary

structure, and standards applicable to layoff, recall, discharge, demotion, and discipline;

d.) The exclusion of discrimination from all collective bargaining agreements; and

e.) Performance of an internal audit of the reporting system to monitor execution and to provide for future planning.

2. Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA) for Contracts of $100,000.00 or More

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits Discrimination against qualified

protected veterans, and requires affirmative action by covered prime contractors and Subcontractors to employ and advance in employment qualified

protected veterans.

3. Disability Rehabilitation Act of 1973 Section 503 for Contracts in Excess of $10,000.00

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified

individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in

employment qualified individuals with disabilities.

XV. AMERICANS WITH DISABILITIES ACT

In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors must comply with and be

responsible for all applicable requirements and provisions of the Americans with Disabilities Act (ADA).

XVI. REQUIREMENTS FOR PRIME CONTRACTORS

AND SUBCONTRACTORS

1. Each prime contractor and subcontractor shall file annually, on or before the 31st day of March, complete and accurate reports on Standard Form 100 (EEO-1)

promulgated jointly by the Office of Federal Contract Compliance Programs, the Equal Employment Opportunity Commission and Plans for Progress, or such

form as may hereafter be promulgated in its place, if such prime contractor or subcontractor (i) is not exempt from the provisions of these regulations in

accordance with 60-1.5; (ii) has 50 or more employees; (iii) is a prime contractor or first tier subcontractor; and (iv) has a contract, subcontract or purchase

order amounting to $50,000 or more or serves as a depository of government funds in any amount, or is a financial institution which is an issuing and paying

agent for U.S. savings bonds and savings notes: Provided, that any subcontractor below the first tier which performs construction work at the site of construction

shall be required to file such a report if it meets the requirements of paragraphs (i), (ii), and (iv) of this section.

2. Facilities provided for employees must be provided in such a manner that segregation on the basis of race, color, religion, or national origin cannot result.

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