Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
purchasing@kalamazoocity.org
REQUEST FOR PROPOSALS (RFP)
The City of Kalamazoo, Michigan is soliciting sealed proposals for:
Project Name: Brownfield Redevelopment Consulting Services
Proposal Reference #: 91843-004.0
RFP ISSUE DATE: March 19, 2024
Number of Copies Required: One (1) original +
One (1) paper copy + One (1) electronic copy
(USB flash drive)
PROPOSAL DUE/OPENING DATE: April 23, 2024 at 3:00 p.m. Local Time (ET)
Electronic Proposals Will Not Be Accepted
MAILING ADDRESS & INSTRUCTIONS
Mail to:
Purchasing Division
241 W. South Street
Kalamazoo, MI 49007
Questions about this RFP should be directed to:
Department Contact: Heidi Gartley,
Brownfield Project Assistant at
(269) 226-6595 or gartleyh@kalamazoocity.org
Include on the Envelope the Project Name and Proposal Reference Number (above). All Envelopes Must
Be Sealed.
You are invited to submit a proposal for this project. Specifications, terms, conditions and instructions for
submitting proposals are contained herein. This Request for Proposals with all pages, documents and
attachments contained herein, or subsequently added to and made a part hereof, submitted as a fully and
properly executed proposal shall constitute the contract between the City and the successful proposer when
approved and accepted on behalf of the City by an authorized official or agent of the City. Please review
the proposal document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions
to Proposers.
All proposers shall complete and return the Proposal and Award page(s) and submit all information
requested herein in order for a proposal to be responsive. FAILURE TO DO SO MAY RESULT IN THE
PROPOSAL BEING REJECTED AS NON-RESPONSIVE. The proposal document shall be returned
in its entirety, in a properly identified and sealed envelope to the Purchasing Division at the above address.
PROPOSALS MUST BE RECEIVED BEFORE THE DUE DATE - LATE PROPOSALS WILL
NOT BE CONSIDERED. The City reserves the right to postpone the proposal opening for its own
convenience.
TABLE OF CONTENTS
SECTION
PAGE #
APPENDICES
Statement of No Proposal
Appendix A
I
Instructions to Proposers
1–2
II Proposal & Award
3–8
III Indemnity & Insurance
9 – 10
IV Scope of Work & Spec. Cond.
11 – 16
V Terms & Conditions
17 – 20
CITY OF KALAMAZOO – REQUEST FOR PROPOSALS Proposal Reference #: 91843-004.0
Brownfield Redevelopment Consulting Services
STATEMENT OF NO PROPOSAL
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this
form immediately. Your response will assist us in evaluating all responses for this important project and
to improve our bid solicitation process.
The Purchasing Division of the City of Kalamazoo wishes to keep its proposers list file up-to-date. If, for
any reason, you cannot supply the commodity/service noted in this proposal solicitation, this form must be
completed and returned to remain on the particular proposal list for future projects of this type.
If you do not respond to this inquiry within the time set for the proposal opening date and time noted,
we will assume that you can no longer supply this commodity/service, and your name will be removed
from this proposal list.
_____
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain
below).
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Insufficient time to respond to the Request for Proposal.
_____
Our schedule would not permit us to perform.
_____
We are unable to meet bond requirements.
_____
We are unable to meet insurance requirements.
_____
We do not offer this product or service.
_____
Remove us from your proposers list for this commodity or service.
_____
Other (specify below).
REMARKS:
___________________________________________________________________________
____________________________________________________________________________________
SIGNED: _________________________________ NAME:__________________________________
(Type or Print)
TITLE: __________________________________ DATE:___________________________________
FIRM NAME: ________________________________________________________________________
(if any)
ADDRESS:___________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: ____________________________________
EMAIL: ____________________________________________________________________________
CITY OF KALAMAZOO – REQUEST FOR PROPOSALS
Brownfield Redevelopment Consulting Services
Page 1
Proposal Reference #: 91843-004.0
SECTION I - INSTRUCTIONS TO PROPOSERS
1. EXAMINATION OF PROPOSAL DOCUMENT-Before submitting a proposal, proposers shall
carefully examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The proposer shall indicate in the proposal the sum to cover the cost of all items included
on the proposal form.
2. PREPARATION OF PROPOSAL-The proposal shall be legibly prepared in ink or typed. If a unit
price or extension already entered by the proposer on the Proposal and Award form is to be altered, it
shall be crossed out and the new unit price or extension entered above or below and initialed by the
proposer with ink. The proposal shall be legally signed and the complete address of the proposer given
thereon.
All proposals shall be tightly sealed in an envelope plainly marked SEALED PROPOSAL and
identified by project name, bid opening date and time. Proposals opened by mistake, due to improper
identification, will be so documented and resealed. The Purchasing Division will maintain and
guarantee confidentiality of the contents until the specified opening date and time. Electronic
submittals will not be accepted.
3. EXPLANATION TO PROPOSERS-Any binding explanation desired by a proposer regarding the
meaning or interpretation of the Request for Proposal (RFP) and attachments must be requested in
writing, at least 10 business days before the proposal opening and with sufficient time allowed for
a reply to reach all prospective proposers before the submission of their proposal. Any information
given to a prospective proposer concerning the RFP will be furnished to all prospective proposers as
an amendment or addendum to the RFP if such information would be prejudicial to uninformed
proposers. Receipt of amendments or addenda by a proposer must be acknowledged in the proposal
by attachment, or by letter or fax received before the time set for opening of proposals. Oral
explanation or instructions given prior to the opening will not be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating proposals for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of the
proposal.
5. WITHDRAWAL OF PROPOSALS-Proposals may be withdrawn in person by a proposer or
authorized representative, provided their identity is made known and a receipt is signed for the
proposal, but only if the withdrawal is made prior to the exact time set for receipt of proposal. No
proposal may be withdrawn for at least one hundred twenty (120) days after proposal opening.
6. ALTERNATE PROPOSALS-Proposers are cautioned that any alternate proposal, unless specifically
requested or any changes, insertions or omissions to the terms and conditions, specifications or any
other requirement of this RFP may be considered non-responsive, and at the option of the City, result
in rejection of the alternate proposal.
7. LATE PROPOSALS-Any proposal received at the office designated herein after the exact time
specified for receipt will not be considered. (Note: The City reserves the right to consider proposals
that have been determined by the City to be received late due to mishandling by the City after receipt
of the proposal and no award has been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
CITY OF KALAMAZOO – REQUEST FOR PROPOSALS
Brownfield Redevelopment Consulting Services
Page 2
Proposal Reference #: 91843-004.0
9. PROPOSAL SUBMITTAL- Proposers can submit sealed proposals in one of the following ways:
9.1. Mail your proposal, to be received before the proposal due date and time indicated in the
RFP document, to the City of Kalamazoo at the following address:
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your proposal to City Hall In-Person before the proposal due date and time
indicated in the RFP document.
9.3. Deliver your proposal to the Treasurer’s Office Payment Drop Box located in the
northwest corner of City Hall (see photos below) before the proposal due date and time
indicated in the RFP document.
1. Open drop box located at City Hall.
2. Insert SEALED PROPOSAL here.
10. PROPOSALS SUBMITTED LIST- The Purchasing Division makes an effort to post the list of
submitted proposals to the City of Kalamazoo website within 24 hours after the proposal due date
and time at: https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting
of the list may extend beyond the 24-hour window.
CITY OF KALAMAZOO – REQUEST FOR PROPOSALS
Brownfield Redevelopment Consulting Services
Page 3
Proposal Reference #: 91843-004.0
SECTION II
PROPOSAL AND AWARD
The undersigned having become thoroughly familiar with and understanding all of the proposal/contract
documents incorporated herein, agrees to provide consulting services as specified herein:
Brownfield Redevelopment Consulting Services
For the first year of the anticipated contract, in tabular form, please provide the following:
DESCRIPTION
1. Lump sum round trip travel fee to City of Kalamazoo from the
Consultant’s office (if any)
2. Lump sum fee for preparing and attending the BRA’s monthly and/or
special meetings (assume two-hour duration per meeting)
3. Lump sum fee for preparing a Brownfield Plan (assume utilizing the
BRA’s standard plan format)
4. Hourly professional billing rate for the following:
I. “Key” personnel
II. Up to two (2) technical staff persons
III. Administrative support person
IV. Graphic designer/CAD staff person
V. Other (Please describe)
5. The percentage markup, if any, on approved subcontractors
6. Other fees/charges (if any)
COSTS
Price stated shall be firm for the full term of this Contract. All prices and fees must be in U.S. dollars.
Proposer/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
Dated:
_________ __________ __________ __________ __________
Proposer shall provide all of the information as requested herein with their proposal. Failure to do so
and/or failure to provide post-proposal requested information may be cause for rejecting the
proposal as non-responsive.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions,
does not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from
being considered for employment with the bidding firm unless otherwise precluded by federal or state
law. I further certify that I have read and agree to be bound by the provisions of the City’s Non-
Discrimination Clause found in Appendix A and as updated by City Ordinance 1856.
Signed:_______________________________________ Name:_________________________________
Title: ________________________________________
