Brownfield Assessment RFP (pdf)

REQUEST FOR PROPOSALS
For
State of Connecticut Department of Economic and
Community Development (DECD)
Municipal Brownfield Grant Program:
Town of East Lyme, Old Town Police Department
Assessment (DECD Round 21AO Grant)
278 Main Street (Route 156)
Niantic, Connecticut
Daniel R. Cunningham, First Selectman
March 11, 2026
By
T o w n o f E a s t L y m e E n g i n e e r i n g
D e p a r t m e n t
108 Pennsy lvania Av e.
N iant ic, CT 06357
(860) 691 - 4112

Town of East Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)
The Town of East Lyme is requesting proposals for a brownfield assessment of the old town police
station located at 278 Main Street (Route 156), Niantic, CT 06357.
Sealed proposals for the project will be received by the Town of East Lyme, Connecticut at the East
Lyme Town Hall Engineering Office, 108 Pennsylvania Avenue, until 2:00 p.m., Tuesday, April 21,
2026. Any questions must be submitted via e-mail by April 10, 2026 as we will share any applicable
responses to requests for information by April 15, 2026
Please provide a proposal to the Town of East Lyme Engineering Department (PO Box 519, 108
Pennsylvania Avenue, Niantic, CT 06357) clearly labeled with the title of the proposal "Town of East
Lyme, Old Town Police Department Assessment (DECD Round 21AO Grant)", your firm name,
contact information and the RFP submission deadline.
A Pre-Bid Site Meeting will occur on Tuesday April 7, 2026 at 10 am the project site. The Town
reserves the right to disqualify any bid from a firm not represented at the Pre-Bid Site Meeting.
TOWN OF EAST LYME IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration and not be discriminated against on the
grounds of race, color, religion, sex, national origin, age, or disability.
MBE/WBE & SBE's are encouraged to bid.

PART 1 - INSTRUCTIONS TO BIDDERS
1. Each bidder's proposal shall include, completed in full, Proposal Submission Checklist
(including all required documents on list), and any other specification pages requiring vendor
response shall be enclosed in an envelope which shall be sealed and clearly labeled with the
words "Town of East Lyme, Old Town Police Department Assessment (DECD Round
21AO Grant)" with firm name and contact information, in order to guard against premature
opening of the bid.
2. Addendums posted on this project & inclusion of the addendums with the bid package may be
required. Addendums and notice of requirements will be posted on the Town's website. To be
on a bidders list email aklose@eltownhall.com. To ensure inclusion on the bidders list for
communications related to the bid, request a response email.
3. Proposals may be withdrawn prior to the time set for receiving proposals, but may not be re-
filed after they have been withdrawn. Proposals received later than the time and date specified
shall not be considered.
4. Bidders need to provide a minimum of three references of previous/current contracts on
projects of similar scope.
5. Standard Form SF330 must be submitted as part of your statement of qualifications.
6. Proposals must be made out and signed in the name of the person or business entity which
shall perform the work, and if a corporation, it must be fully and properly executed by a person
authorized to act on behalf of the corporation.
7. An hourly rate/expense schedule must be provided, per DECD OBRD guidelines the bidder's
rates schedule must remain fixed for the duration of the project.
8. Subcontractor markup should be 5% or less.
9. Goods and services provided to the Town of East Lyme are exempt from Federal Excise Taxes
and the Sale and Use Tax of the State of Connecticut.
10. The Town of East Lyme reserves the right to reject any or all proposals, and to waive
informalities or technical defects within State of Connecticut governing regulations.
11. If requested by the Contractor, a percentage of the Contract may be paid monthly at the
discretion of the Deputy Public Works Director to an equivalent percentage of work performed.
Upon completion of the project, the contractor shall submit a statement (minus any applicable
retainage) for payment which shall be paid within ten (10) days after approval by the First
Selectman or his/her agent and following receipt of all lien waivers (as applicable). Acceptance
of such payment by the contractor shall constitute a release of all claims against the Town
arising under or by virtue of this contract except such claims, if any, as may be specifically
exempted from the operations of the release by the contractor in his statement for payment.
12. Prior to final payment, the contractor shall provide the Town with lien waivers verifying
payment to all subcontractors for amounts due, whether for labor performed or materials
furnished, when either is associated with this contract.

13. Insurance Requirements: The successful bidder shall secure and maintain general liability
insurance covering injury, death and/or property damage which may arise from performance of
work under this contract in the amount of at least:
1. Commercial General Liability:
* General Aggregate: $2,000,000
* Products/Completed Operations Aggregate: $2,000,000
* Each Occurrence: $1,000,000
2. Automobile Liability:
* Each Accident: $1,000,000
3. Excess (umbrella Liability) Liability: $5,000,000
4. Workers' Compensation and Employer's Liability:
* Statutory Workers Compensation
* $1,000,000 each accident / $1,000,000 disease-policy limit / $1,000,000 disease-each
employee
The Contractor shall designate the Town of East Lyme and the State of Connecticut as additional
insureds for general liability and products-completed operations hazard, auto liability, excess liability,
employer's liability, professional liability, and pollution liability. The successful bidder shall furnish the
Town with proof of the required insurance and coverage limits. The provisions of these requirements
shall apply to and be incorporated into any subcontracts regarding this project between the successful
bidder and his subcontractors.
14. Indemnification: The successful bidder shall indemnify and hold harmless the Town against any
liability arising out of negligent acts, errors, or omissions of the bidder, his employees or agents.
The Contractor shall indemnify and hold harmless the Town against any and all damages to
property or injuries to or death of any person or persons, including property and employees or
agents of the Town and shall defend suits, actions or proceedings of any kind or nature including
workmen's compensation claims, of or by anyone whomsoever in any way resulting from or arising
out of the operations of the contractor. Insurance coverage specified herein constitutes the
minimum requirements and said requirements shall in no way lessen or limit the liability of the
Contractor under the terms of the contract. The Contractor shall procure and maintain, at his own
cost and expense, any additional kinds and amount of insurance which in his own judgment, may
be necessary for his proper protection in the execution of his work. The Contractor agrees to well
and truly save and indemnify and hold harmless the Town of East Lyme against all liability,
judgments, costs and expenses which may in any way come against the Town or which may in any
way result from carelessness, omission or neglect of the Contractor or its agent, employees or
workmen in any way arising or resulting from the operation in connection herewith.
In addition to the Contractor's obligation to indemnify the Town, the Contractor specifically
acknowledges and agrees that it has an immediate and independent obligation to defend the
Town from any claim which actually or potentially falls within this indemnification provision, even
if the allegations are or may be groundless, false or fraudulent; such obligation arises at the time
such claim is given to the Contractor by the Town and continues at all times thereafter through
disposition of the claim. The Contractor's insurance policies will respond on a primary and
noncontributory basis; that they are primary and will not seek contribution from any other
insurance available to the additional insured. The Contractor waives their right to recovery and
waives their right to subrogate in favor of the Town of East Lyme.

PART 2 - PROPOSAL SUBMISSION CHECKLIST
The following is a checklist of required documents to be completed, included and submitted
to the East Lyme Engineering Department as part of the Bidder's proposal:
STANDARD FORM(S) SF330 (STATEMENT OF QUALIFICATIONS)
PROJECT REFERENCES
PROOF OF INSURANCE (CERTIFICATE)
PROPOSAL FORM(S) OR PACKAGE

PART 3 - EVALUATION/SELECTION CRITERIA
Evaluation of responding firms will be based on the following criteria:
1) Proposal cost.
2) Proposed project management plan and the role of each person involved (provide
Organizational Chart for project team).
3) Professional background and previous experience of project team (Form SF330).
4) Description of Relevant Experience - Include a minimum of three projects that are
similar in nature to this project. For each project, include the name of the organization for
whom the work was performed; contact name, address, and telephone number; contract
fee; date the project was completed; and a description of the services performed.
5) Unique or other relevant experience to the project bid.
6) Demonstrate capability of the firm to develop and maintain schedules and budgets.
7) Proposed scope and approach to the project.
The lowest cost responsible & qualified bidder will be the main basis for contractor selection &
scoring decisions will be provided to DECD following the bidding process.
EXAMPLE ONLY - PROPOSAL SCORE SHEET *Note, categories be weighted on priority*
RFP Score for Selection (Score 1-5, 5 being excellent, 1 being poor)
Firm Names:
Firm's general experience
Firm's experience with similar projects
Qualifications of specific team members
Quality of proposal, scope and approach
Cost
Total 0 0 0

PART 4 - BACKGROUND & SCOPE OF WORK
This Property was previously used by Connecticut Light and Power (CL&P) for the storage of
electrical transformers. It is possible that the electrical transformers may have leaked PCB oil into
the ground where previously stored. In addition, based on the age of the existing building and the
site's historical use, the building may contain asbestos, lead paint, or other hazardous materials
once thought to be safe. The Town of East Lyme leases the site for $1 per year with an option to
take ownership of the property for $1. For several years the property was used as the East Lyme
Police Station. On October 1st, 2020 the Town of East Lyme approved the final funding to move
the police department out of the building and into a renovated Public Safety Complex in Town
which has since been completed in 2022.
The Town of East Lyme has applied for and received a Brownfield Assessment Grant from DECD
to determine the level of on-site contamination and prepare detailed remediation plans and cost
estimates. After the level of contamination and plans/cost to remediate it are known, the Town
intends to apply for a Brownfield remediation grant, if needed, to clean the property and make it
commercially viable for sale or re-imagine the space for public use. A Downtown Charette was
conducted with several ideas revolving around this parcel for use by the Town specifically.
The Town is looking for a firm who's expertise can deliver a proposal detailing plan, scope and
cost (fees) for brownfield assessment, with the goal of producing deliverables needed to apply and
be competitive for a remediation grant (if applicable), including:
a) A full environmental site assessment (Phase I, II, II, RAP, etc.) as applicable.
b) Hazardous building material survey.
c) Architectural/Engineering design work to provide recommendations and plans for
rehabilitation/abetment of the structure with opinion of probable costs/cost estimates.
d) An optional (if funds allow) study of future use (historic analysis, CEPA documentation and
limited pre-development work/appraisal).
Enclosed is the information the Town was able to gather and submit to the State of Connecticut
Department of Economic and Community Development in support of our awarded Brownfield
Assessment Grant.
Enclosures:
1) Property Card
2) Site Location Plan
3) Existing Conditions Plan
4) Land Record Survey
5) Historical Photos

Enclosure 1 - Property Card

Property Location 278 MAIN ST Map ID 12.1/ 117/ / / Bldg Name State Use9031
Vision ID 3277 Account # 001393 Bldg # 1 Sec # 1 of 1 Card # 1 of 1 Print Date6/24/2024 9:03:56 PM
CURRENT OWNER TOPO UTILITIES STRT / ROAD LOCATION CURRENT ASSESSMENT
DOMINION NUCLEAR CT 1 Level 2 Public Water 1 Paved 1 Urban Description Code Appraised Assessed 6045
3 Public Sewer EX COM LN 21 254,900 178,430
C/O TOWN OF EAST LYME EX COM BL 22 629,500 440,650
PO BOX 519 SUPPLEMENTAL DATA EX CM OTB 25 26,200 18,340 EAST LYME, CT
Alt Prcl ID Et Al
Sub-Div Beach Dist 000
Photo Solar Pane
NIANTIC CT 06357-0519
Devl Lot # Heart VISION
Vet Exemp Dept Head
Tract 07162
GIS ID 12.1 117 Assoc Pid#
Total 910,600 637,420
RECORD OF OWNERSHIP BK-VOL/PAGE SALE DATE Q/U V/I SALE PRICE VC PREVIOUS ASSESSMENTS (HISTORY)
DOMINION NUCLEAR CT 0521 0594 04-02-2001 U I 410,400 25 Year Code Assessed Year Code Assessed Year Code Assessed
CONN LIGHT & POWER CO 0026 0310 04-17-1929 U I 0 2023 21 178,430 2022 21 178,430 2022 21 178,430
22 440,650 22 440,650 22 440,650
25 18,340 25 18,340 25 18,340
Total 637420 Total 637420 Total 637420
EXEMPTIONS OTHER ASSESSMENTS
Year Code Description Amount Code Description Number Amount Comm Int
APPRAISED VALUE SUMMARY
Appraised Bldg. Value (Card) 629,500
Total 0.00
ASSESSING NEIGHBORHOOD Appraised Xf (B) Value (Bldg) 0
Nbhd Nbhd Name B Tracing Batch
Appraised Ob (B) Value (Bldg) 26,200
0030
Appraised Land Value (Bldg) 254,900
NOTES
EAST LYME POLICE STATION 10 YR LEASE 9/1/2005 - 2015 Special Land Value 0
FRMLY MILLSTONE ENERGY 10/1/13 REPL FRNT PTO Total Appraised Parcel Value 910,600
IG EXT G ALL GOOD COND Valuation Method C
REAR REMODEL 1987
CNTR CHANGE IN USE(2005)
10/1/05 POLICE DEPT BLDG & LND Total Appraised Parcel Value 910,600
BUILDING PERMIT RECORD VISIT / CHANGE HISTORY
Permit Id Issue Date Type Description Amount Insp Date % Comp Date Comp Comments Date Id Type Is Cd Purpost/Result
B130618-10 07-02-2013 RS Residential 4,000 10-09-2013 100 10-01-2013 NEW ADA SIDEWALK/RAMP 05-20-2021 KJ 00 Measur+Listed
B090904-5 09-10-2009 CM Commercial 500 100 10-01-2009 PARTITIONS 10-09-2013 SK 01 00 Measur+Listed
20075-134 06-01-2007 CM Commercial 500 100 WIRE OFFICE LIGHT/3 OUTL 03-15-2011 AD 00 Measur+Listed
E17277 03-15-2006 CM Commercial 10,000 06-09-2006 100 NEW GENERATOR 06-09-2006 BD 55 Building Permit Change
BM18093 03-07-2006 CM Commercial 06-09-2006 100 GENERATOR TEST LINE 07-14-2000 NS 00 Measur+Listed
B17277 09-19-2005 CM Commercial 50,000 100 11-22-2005 RENOVATIONS PER PLAN 10-26-1990 RT 00 Measur+Listed
B1141 06-17-1996 CM Commercial 98,808 100 10-30-1996 INTERIOR
LAND LINE VALUATION SECTION
B Use Code Description Zone LA Land Type Land Units Unit Price I. Factor Site Index Cond. Nbhd. Nhbd Adj Notes Location Adjustme Adj Unit Pric Land Value
1 9031 MUN POLICE CB 30,000 SF 5.81 2.25000 G 1.00 0030 0.650 0 8.5 254,900
Total Card Land Units 0.689 AC Parcel Total Land Area: 0.6887 Total Land Value 254,900

Property Location 278 MAIN ST Map ID 12.1/ 117/ / / Bldg Name State Use9031
Vision ID 3277 Account # 001393 Bldg # 1 Sec # 1 of 1 Card # 1 of 1 Print Date6/24/2024 9:03:57 PM
CONSTRUCTION DETAIL CONSTRUCTION DETAIL (CONTINUED)
Element Cd Description Element Cd Description
Style: 86 Other County
Model 94 Commercial
Grade 05 Ave-Good
Stories: 1
Occupancy 1.00 MIXED USE
Exterior Wall 1 20 Brick/Masonry Code Description Percentage
Exterior Wall 2 9031 MUN POLICE 100
Roof Structure 01 Flat 0
Roof Cover 04 Tar & Gravel 0
Interior Wall 1 05 Drywall/Sheet COST / MARKET VALUATION
Interior Wall 2
Interior Floor 1 14 Carpet RCN 983,592
Interior Floor 2 05 Vinyl/Asphalt
Heating Fuel 03 Gas
Year Built 1930
Heating Type 04 Forced Air-Duc
Effective Year Built 1985
AC Type 03 Central
Depreciation Code GD
Bldg Use 9031 MUN POLICE
Remodel Rating
Total Rooms
Year Remodeled
Total Bedrms 00
Depreciation % 36
Total Baths 3
Functional Obsol 0
Heat/AC 01 HEAT/AC PKGS
External Obsol 0
Frame Type 03 MASONRY
Trend Factor 1
Baths/Plumbing 02 AVERAGE
Condition
Ceiling/Wall 05 SUS-CEIL & WL
Condition %
Rooms/Prtns 02 AVERAGE
Percent Good 64
Wall Height 10.00
RCNLD 629,500
% Comn Wall 0.00
Dep % Ovr
1st Floor Use: 9031 Dep Ovr Comment
Misc Imp Ovr
Misc Imp Ovr Comment
Cost to Cure Ovr
Cost to Cure Ovr Comment
OB - OUTBUILDING & YARD ITEMS(L) / XF - BUILDING EXTRA FEATURES(B)
Code Description L/B Units Unit Price Yr Blt Cond. Cd % Good Grade Grade Adj Appr. Value
SHD2 W/LIGHTS ETC L 200 14.00 1989 30 0.00 800
PAV1 PAVING-ASPH L 11,700 3.00 1990 50 0.00 17,600
LT1 LIGHTS-IN W/P L 2 1000.00 2020 50 0.00 1,000
LT2 W/DOUBLE LI L 1 1350.00 2020 500 0.00 6,800
BUILDING SUB-AREA SUMMARY SECTION
Code Description Living Area Floor Area Eff Area Unit Cost Undeprec Value
AOF Office Area 7,520 7,520 7,520 126.39 950,477
CAN Canopy 0 50 8 20.22 1,011
FOP Porch, Open, Finished 0 78 20 32.41 2,528
PTO Patio 0 364 18 6.25 2,275
UBM Basement, Unfinished 0 864 216 31.60 27,301
Ttl Gross Liv / Lease Area 7,520 8,876 7,782 983,592