Brown Water Treatment Plant Clear Well Exterior Cleaning and Coating
| Agency: | City of Durham |
|---|---|
| State: | North Carolina |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Apr 1, 2024 |
| Due Date: | Apr 26, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP #24-0025
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| Bid Title: |
Brown Water Treatment Plant Clear Well Exterior Cleaning and Coating
|
| Category: | Requests for Proposals/Qualifications and Services |
| Status: | Open |
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Attachment Preview
Request for Proposal (RFP) for Brown Water Treatment Plant Clear
Well Exterior Cleaning and Coating
RFP #24-0025
page 1
SELECTED CONTENTS
DESCRIPTION OF PROJECT AND NATURE OF RFP
Page
Project…………………………………………………………………………………………………………………………………………………………………..3
Scope of Work…………………………………………………..…………………………………………………………………………………………………..3
Compensation Amount and Schedule……………………………….…………………………………………………………………………………..3
Definitions in this RFP.…………………………………………………………………………………………………………………………………………..3
Contract…………….…………………………………………………………………………………………………………………………………………………..3
Trade Secrets and Confidentiality…………………………………………………………………………………………………………………………..4
Bonds……………………………………………………………………………………………………………………………………………………………………..5
Insurance……………………………..………………………………………………………………………………………………………………………………..5
Discretion of the City……………………………………………………………………………………………………………………………………………..6
SCHEDULE
Schedule…………………………………………………………………………………………………………………………………………………………………6
Keeping Proposals Open…………………………………………………………………………………………………………………………………………6
Deadline to Submit Proposals …………………………………………………..……………………………………………………………………………6
GETTING MORE INFORMATION ON THE PROJECT AND RFP PROCESS
Questions……………………………………………………………………………………….………………………………………………………………………6
Pre-submittal conferences, meetings, and site visits………………………………………………………………………………………………6
Updates and revisions to RFP………………………………………………………………………………………………………………………….………6
EVALUATION CRITERIA
Evaluation Criteria…………………………………….……………………………………………………………………………………………………………6
CONTENTS OF PROPOSAL
Contents of Proposal………………………………………………………………………………………………………………………………………………7
Contact information; Legal status; Qualifications; Project Team, Location of Work, and Subcontracting;
Workforce Diversity Questionnaire; Methods; Compensation; Assumptions; UBE; Small Local Business
Enterprises (SLBEs); Financial Condition, Insurance, and Bonds; Conflict of Interest; Non-collusion
COVER LETTER WITH PROPOSAL
Cover letter………………………………………………………………………………………………………………………………………………….…………7
Addendums………………………………………………………………………………………………………………………………………………….…………8
HOW TO SUBMIT A PROPOSAL
How to submit a proposal……………………………………………………………………………………………………………………..…….…………9
Format……………………………………………………………………………………………………………………………………………………..….…………9
Alternative Proposals……………………………….………………………………………………………………………………………………….…………9
Candidate to Bear Expense; No Claims against City………………………………………………………………………………………………..9
Notice Under the Americans with Disabilities Act (ADA)…………………………………………………………………………………………9
Values of City of Durham………………………………………………………………………………………………………………………………………..9
page 2
10. Date of RFP: April 1, 2024
20. Project Manager and Contact with City; Questions about this RFP. Direct questions and concerns to
Att: Chris Pacheco-Neave
Plant Engineering and Maintenance
Department of Water Management
1600 Mist Lake Dr
DURHAM NC 27704
chris.pacheco-neave@durhamnc.gov
If you have concerns about this RFP that you believe are not being addressed by the project manager, please contact
Tom Lucas
Superintendent
1615 Infinity Rd
Durham, NC 27712
919-560-4362
tom.lucas@durhamnc.gov
DESCRIPTION OF PROJECT AND NATURE OF RFP
30. Project. The City of Durham’s Brown Water Treatment Plant has two five-million gallon clear wells. The project is to
clean the exterior of the clear wells and then apply a coating while the clear wells remain in operation.
40. Scope of Work. The City is soliciting an experienced and qualified contractor to:
The Brown Water Treatment Plant is located at 1615 Infinity Rd, Durham, NC 27712.
There are two clear wells at the Brown Plant. Both are concrete tanks, built by Crom in 1977. Each has the same
dimensions, 185’ feet in diameter, 30 ft in height from the ground to the roof, with the domed roof sloping up
another 15 ft. This project is solely concerned with exterior cleaning and coating.
All surface preparation, coating and painting application shall conform to applicable standards of the Society of
Protective Coatings, NACE International, American Water Works Association and the manufacturer’s printed
instructions.
Surface preparation shall adhere to NACE 6/SSPC 13 standard; pressure wash to remove all loose paint, dirt, dust, etc.
Primer Coat shall be: Tnemec Series 151-1051 Elasto-grip FC or approved equal applied at 0.7-1.5 mils DFT
Intermediate Coat shall be: Tnemec Series 156 Enviro-crete or approved equal applied at 6.0-8.0 mils DFT. If there
are any cracks that cannot be covered with the coating system, apply Tnemec 156 Enviro-crete or approved equal, as
needed, and apply Tneme-Tape or approved equal as needed.
Finish Coat: Tnemec Series 156 Enviro-crete or approved equal applied at 6.0-8.0 mils DFT
The clear wells shall remain in operation at all times. There are five roof vents, and some form of protection must be
provided by the Contractor to keep paint from entering the clear well while allowing air flow to each vent. The
Contractor must have a plan to accomplish this and submit for City approval before work begins.
The Contractor shall not impede the normal operation of the plant. Under no circumstances shall the access hatches
for the clear wells be opened or entered.
The Contractor shall arrange for a construction meter/backflow preventer from the City for the water used in
pressure washing; the City shall not provide water for this purpose.
There are other structures and infrastructure close to the clear wells on the plant site. Any damage to City property
resulting from the cleaning and coating work shall be resolved by the Contractor to the City’s satisfaction.
Workmanship for the above referenced project will be warranted to be free from defects for a period of one year
from date of completion.
50. Compensation Amount and Schedule.
page 3
The contractor’s compensation shall be in the form of a lump sum payment, due upon completion of the work to the
satisfaction of the City.
60. Definitions in this RFP: City, RFP, Proposal, Candidate, Contractor, Should. Unless the context indicates otherwise –
(a) The expressions “RFP,” “this RFP,” and “the RFP” refer to this document as it may be amended or updated. (b) “City”
and “city” mean the City of Durham. (c) The “proposal” or "Bid" is the response of a person, firm, or corporation proposing
to provide the services sought by this RFP. (d) The word “Candidate” or “candidate” is the person, firm, or corporation that
submits a proposal or that is considering submitting a proposal. (e) The word “Contractor” or “contractor” is the person,
firm, or corporation with which the City enters into a contract to provide the services sought by this RFP. That is,
“contractor” generally refers to a successful candidate that has obtained a fully executed contract with the City, while
“candidate” is generally reserved to the stage before a contract has been signed. (f) The word “should” is used to tell
candidates what the City thinks it wants and/or what the project manager thinks is best. Candidates that want to increase
the likelihood of being selected will, in general, do what the RFP says candidates “should” do, but failure to comply with all
“shoulds” will not necessarily and automatically result in rejection.
70. Contract. The City anticipates that the conclusion of the RFP process will be a contract between the City and the
successful candidate under which the successful candidate will provide the goods and services generally described in this
RFP. It is the City’s intention to use the contract that is attached as Exhibit A, modified and filled in to reflect the RFP and
the proposal. If a candidate objects to any of the contract, it should state the objections in its proposal.
80. Trade Secrets and Confidentiality. As a general rule, all submissions to the City are available to any member of the
public. However, if materials qualify as provided in this section, the City will take reasonable steps to keep trade secrets
confidential.
Definitions.
In this section (Trade Secrets and Confidentiality) –
The term “candidate” includes the candidate as contractor (that is, after it is a party to a contract with the City).
The term “trade secret” means business or technical information, including but not limited to a formula, pattern,
program, device, compilation of information, method, technique, or process that:
a. Derives independent actual or potential commercial value from not being generally known or readily
ascertainable through independent development or reverse engineering by persons who can obtain economic
value from its disclosure or use; and
b. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.
The existence of a trade secret shall not be negated merely because the information comprising the trade
secret has also been developed, used, or owned independently by more than one person, or licensed to other
persons.
The term “record” means all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic
or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form
or characteristics, received by the City of Durham in connection with the candidate’s proposal.
(a) Designation of Confidential Records. To the extent that the candidate wishes to maintain the confidentiality
of trade secrets contained in materials provided to the City, the candidate shall prominently designate the
material with the words “trade secrets” at the time of its initial disclosure to the City. The candidate shall not
designate any material provided to the City as trade secrets unless the candidate has a reasonable and good-faith
belief that the material contains a trade secret. When requested by the City, the candidate shall promptly
disclose to the City the candidate’s reasoning for designating material as trade secrets; the candidate may need to
label parts of that reasoning as trade secrets. In providing materials to the City, the candidate shall make
reasonable efforts to separate those designated as trade secrets from those not so designated, both to facilitate
the City’s use of the materials and to minimize the opportunity for accidental disclosure. For instance, if only a
sentence or paragraph on a page is a trade secret, the page must be marked clearly to communicate that
distinction. To avoid mistake or confusion, it is generally best to have only trade secret information on a page and
nothing else on that page.
To the extent authorized by applicable state and federal law, the City shall maintain the confidentiality of records
designated “trade secrets” in accordance with this section. Whenever the candidate ceases to have a good-faith
belief that a particular record contains a trade secret, it shall promptly notify the City.
(b) Request by Public for Access to Record. When any person requests the City to provide access to a record
designated as a trade secret in accordance with subsection (a) above, the City may
(1) decline the request for access,
(2) notify the candidate of the request and that the City has provided, or intends to provide, the person
access to the record because applicable law requires that the access be granted, or
(3) notify the candidate of the request and that the City intends to decline the request.
Before declining the request, the City may require the candidate to give further assurances so that the City can be
certain that the candidate will comply with subsection (c) below.
page 4
(c) Defense of City. If the City declines the request for access to a record designated as trade secrets in
accordance with subsection (a), then, in consideration of the promises in (b) above and for considering the
candidate’s proposal, the candidate agrees that it shall defend, indemnify, and save harmless Indemnitees from
and against all Charges that arise in any manner from, in connection with, or out of the City’s non-disclosure of
the records. In providing that defense, the candidate shall at its sole expense defend Indemnitees with legal
counsel. The legal counsel shall be limited to attorneys reasonably acceptable to the City Attorney.
Definitions. As used in this subsection (c), “Charges" means claims, judgments, costs, damages, losses, demands,
liabilities, fines, penalties, settlements, expenses, attorneys’ fees, and interest. Indemnitees" means the City, and
officers, officials, independent contractors, agents, and employees, of the City. “Indemnitees” does not include
the candidate. The City may require the candidate to provide proof of the candidate’s ability to pay the amounts
that may reasonably be expected to become monetary obligations of the candidate pursuant to this section. If
the candidate fails to provide that proof in a timely manner, the City shall not be required to keep confidential the
records whose non-disclosure gives rise to the potential monetary obligation. Nothing in this agreement shall
require the City to require any person (including the City itself) to be placed in substantial risk of imprisonment, of
being found by a court to be in contempt, or of being in violation of a court order. This subsection (c) is separate
from and is to be construed separately from any other indemnification and warranty provisions in the contract
between the City and the candidate.
85. Reserved.
90. Bonds. There is no performance bond necessary for this project.
100. Insurance The contractor agrees to maintain, on a primary basis and at its sole expense, at all times during the life of
this Contract the following applicable coverages and limits. The requirements contained herein, as well as the City’s review
or acceptance of insurance maintained by Contractor, is not intended to and shall not in any manner limit or qualify the
liabilities or obligations assumed by Contractor under this Contract.
Commercial General Liability – Combined single limit of no less than $1,000,000 each occurrence and $2,000,000
aggregate. Coverage shall not contain any endorsement(s) excluding nor limiting Product/Completed Operations,
Contractual Liability, Cross Liability, or Personal and Advertising Injury Liability.
Automobile Liability – Limits of no less than $1,000,000 Combined Single Limit. Coverage shall include liability for Owned,
Non-Owned and Hired automobiles. In the event Contractor does not own automobiles, Contractor agrees to maintain
coverage for Hired and Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial
General Liability policy or separate Auto Liability policy. Automobile coverage is only necessary if vehicles are used in the
provision of services under this Contract and/or are brought on a City of Durham site.
Umbrella or Excess Liability – Contractor may satisfy the minimum liability limits required above under an Umbrella or
Excess Liability policy. There is no minimum Per Occurrence limit of liability under the Umbrella or Excess Liability, however,
the Annual Aggregate limits shall not be less than the highest ‘Each Occurrence’ limit for required policies. Contractor
agrees to endorse the City of Durham as an ‘Additional Insured’ on the Umbrella or Excess Liability unless the Certificate of
Insurance states the Umbrella or Excess Liability provides coverage on a ‘Follow-Form’ basis.
Worker’s Compensation & Employers Liability – Contractor agrees to maintain Worker’s Compensation Insurance in
accordance with North Carolina General Statute Chapter 97 and with Employer Liability limits of no less than $1,000,000 for
each accident, each employee, and policy limit. This policy must include a Waiver of Subrogation.
Additional Insured – The contractor agrees to endorse the City as an Additional Insured on the Commercial General
Liability. The Additional Insured shall read City of Durham as its interest may appear.
Certificate of Insurance – Contractor agrees to provide City of Durham a Certificate of Insurance evidencing that all
coverage, limits, and endorsements required herein are maintained and in full force and effect, and Certificates of
Insurance shall provide a minimum thirty (30) day endeavor to notify, when available, by Contractor’s insurer. If Contractor
receives a non-renewal or cancellation notice from an insurance carrier affording coverage required herein or receives
notice that coverage no longer complies with the insurance requirements herein, Contractor agrees to notify the City within
five (5) business days with a copy of the non-renewal or cancellation notice, or written specifics as to which coverage is no
longer in compliance. The Certificate Holder address should read:
City of Durham
Attn: Water Management
101 City Hall Plaza
Durham, NC 27701
All primary insurance carriers must be authorized to do business in North Carolina.
page 5
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