Broom and Mop Supply - DOC -PE

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	423850 - Service Establishment Equipment and Supplies Merchant Wholesalers
Posted Date:	Feb 4, 2026
Due Date:	Feb 24, 2026
Solicitation No:	3000025901
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number	Description	Date Issued	Bid Open Date/Time
3000025901	Broom and Mop Supply - DOC -PE Original: 3000025901 Attachments: Attachment A -Special Terms and Conditions - Pages 1-7 Attachment B- Online Bidding Instructions - Pages 1 - 10	02/04/2026	02/24/2026 10:00:00 AM CT

Contact Information for Bid # 3000025901

Department	* State Procurement *
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

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STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

02/24/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000025901

Opening Date: 02/24/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000025901

Version: 1

Buyer: SOMMER JOFFRION

Buyer Phone:

E-Mail: sommer.joffrion@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

Bianca Anderson

DOC PRISON ENTERPR-LSP MATT/MOP/BRM PLT

LA STATE PENITENTIARY 17544 TUNICA TRACE

ANGOLA, LA 70712

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=1E947E482E031FE0BFC1EF288117993E

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

YES

Name of Solicitation: Broom and Mop Supply - DOC -PE

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

Any vendor who would like to view the opening of this bid can access the following link, at the date

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000025901

Open Date: 02/24/2026

T-Number:

Bidder:

Page 2 of 11

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-7

Attachment B - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

=============================================================================

This solicitation is to establish a Blanket Order to provide Broom and Mop Supplies as specified for the

Louisiana Department of Corrections - Prison Enterprises for an initial period beginning with date of

award and ending December 31, 2026. At the option of the State of Louisiana and acceptance by the

Contractor, this contract may be renewed for two additional 12-month periods at the same prices,

terms and conditions. Total contract time not to exceed 36 months.

=============================================================================

Blanket Order Contract:

Items are to be called for by the Using Agency as needed. No shipments are to be made until the

Agency calls or otherwise submits an order for shipment of a specific quantity. Quantities are

estimated, and they may be increased or decreased as needed throughout the contract period.

Individual order quantities, when called for, are based on the Using Agency’s demand at the time of

order. Minimum orders may be one unit, unless otherwise stated. A blanket order contract is not a

guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be

able to obtain and supply the item(s) at their bid price for the entire contract period and within the

delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be

paid.

=============================================================================

Blanket Order Delivery:

The State reserves the right to reject any and all vendors who cannot make delivery within the stated

timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise

submitted by the using agency.

=============================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

Invitation to bid: 3000025901

Open Date: 02/24/2026

T-Number:

Bidder:

Page 3 of 11

individual line items from the award.

LINE

Description

1 Product Category:47131609

White Pine Handle

MOP HANDLES

Brand / Model: Whitley WHM-11854 or Equal

• 1 1/8" x 54", White Pine Wood

• To be mill run, chucked and bored, premium wood

• Two coats of clear lacquer (no paint).

• Packed: 36/bundle

Quantity

9,750

Unit Unit

Price

Extended

Amount

EA __________ ________________

Specify Bidding White Pine Wood :

Yes: _______ No: _________

Specify Mop Handle Dimensions Bidding: ____________

Specify Bidding Mill Run, Chucked and Bored, Premium

Wood:

Yes: _______ No: _________

Specify Bidding Two Coats of Clear Lacquer:

Yes: _______ No: _________

Specify Packaging Bidding: ________________

Specify Brand Bidding: _________________

Specify Model Bidding: _________________

Specify Delivery Days ARO Bidding: _________________

Specify Minimum Order Quantity Bidding: ___________

Delivery Terms: To be delivery on a called for as needed

by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY

AGENCY.

Delivery Terms:

(1) To be called for as needed by Agency in lots of

approximately 3,250 each

(2) Deliveries accepted Monday through Friday, 7AM to

2PM, excluding holidays

(3) Delivery shall be made with 20 days ARO

Invitation to bid: 3000025901

Open Date: 02/24/2026

T-Number:

Bidder:

Page 4 of 11

LINE

Description

Quantity

2 Product Category:47131609

Tapered Broom Handle

BROOM HANDLES

Brand / Model: Whitley #WHM-151672 or Equal

• 15/16" x 72"; 3/4" thread

• White pine wood

• To be mill run, threaded, Grade "A" wood

• Two coats of clear lacquer (no paint)

• Packed: 50/bundle

Specify Bidding White Pine Wood:

Yes: _______ No: _________

Specify Mop Handle Dimensions Bidding: ____________

Specify Bidding Mill Run, Threaded, Grade "A" wood:

Yes: _______ No: _________

Specify Bidding Two Coats of Clear Lacquer:

Yes: _______ No: _________

Specify Packaging Bidding: _______________

Specify Brand Bidding: _________________

Specify Model Bidding: _________________

Specify Delivery Days ARO Bidding: _________________

Specify Minimum Order Quantity Bidding:

_________________

Delivery Terms: To be delivery on a called for as needed

by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY

AGENCY.

Delivery Terms:

(1) To be called for as needed by Agency in lots of

approximately 500 each

(2) Deliveries accepted Monday through Friday, 7AM to

2PM, excluding holidays

(3) Delivery shall be made with 20 days ARO

1,000

Unit Unit

Price

Extended

Amount

EA __________ ________________

3 Product Category:47131600

Cotton Mop Yarn

24,750

LB __________ ________________

Invitation to bid: 3000025901

Open Date: 02/24/2026

T-Number:

Bidder:

Page 5 of 11

LINE

Description

COTTON MOP YARN

Brand/Model: Jones Yarn 5000040042-035 or Equal

* 80% cotton, 20% polyester

* Type 81, 4-ply, 35 end, hard twist

* Color: Natural Cotton

Packed 80 lbs./roll in clear waterproof packages for

shipment and storage

Each roll must have the weight clearly marked.

Each pallet to have an average of 12 rolls

Quantity Unit

Unit

Price

Specify Brand Bidding: ______________________

Specify Model Bidding: ______________________

Specify Cotton Percent Bidding: ________________

Specify Bidding Type 81, 4-Ply, 35 End, Hard Twist:

Yes ________No____________

Specify Polyester Percent Bidding: _______________

Specify Color Bidding: _________________________

Specify lbs/Roll Bidding: _______________

Specify Bidding Clear, Waterproof Package:

Yes _________No_____________

Delivery Terms: To be delivery on a called for as needed

by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY

AGENCY.

Delivery Terms:

(1) To be called for as needed by agency in lots of

approximately 4,950 lbs. each

(2) Deliveries accepted Monday through Friday, 7AM to

2PM, excluding holidays

(3) Delivery shall be made with 15 days ARO

Extended

Amount

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Broom and Mop Supply - DOC -PE

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