Brookton Chase Court and Brookton Downs Subdivision Asphalt Repaving Project

Project Manual
for
"Brookton Chase Court and Brookton Downs Subdivision
Asphalt Repaving Project"
for
City of Dacula
G e o r g i a
May 7, 2026
Prepared By:
City of Dacula
442 Harbins Road
Dacula, Georgia 30019

TABLE OF CONTENTS 00 002-1
"Brookton Chase Court and Brookton Downs Subdivision
Asphalt Repaving Project"
for
City of Dacula, Georgia
SECTION TITLE
DIVISION 0 - BIDDING/CONTRACT REQUIREMENTS
00 002 Table of Contents
00 020 Advertisement for Bids
00 100 Instructions to Bidders
00 300 Bid Proposal Form
00 500 "DRAFT" Contract
00 600 Bonds & Certificates
00 700 General Conditions
00 801 Supplementary Conditions
00 802 Notice of Commencement
00 900 Addenda and Clarifications
DIVISION 1 - GENERAL REQUIREMENTS
01 000 Project Scope of Work & Performance Specifications
01 370 Application for Payment
01 400 Quality Control
01 500 Temporary Controls
01 580 Pavement Markings
01 630 Substitutions
01 700 Contract Close-Out
01 740 General Contractor Warranty
01 741 Sub-Contractor Warranty
01 742 Certificate of Contractor / Statutory Affidavit
01 743 Georgia Security and Immigration Contractor/Subcontractor Affidavit
DIVISION 2 - SITE
02 050 Demolition
02 200 Earthwork
02 547 Bituminous Surfacing
02 580 Pavement Marking
02 930 Lawns and Grasses
APPENDIX
* Asphalt Core Report by Southern Geotechnical Consultants.
* Project Drawings dated 03-11-2026 by Bowman Consulting Group. Edited by City of
Dacula 05-07-2026.

ADVERTISEMENT FOR BIDS _______ 00 020-1
ADVERTISEMENT FOR BIDS
Sealed bids for the "Brookton Chase Court and Brookton Downs Subdivision Asphalt
Repaving Project" will be received by the City of Dacula at Dacula City Hall - 442 Harbins
Road, Dacula, Ga. 30019, until 2:30 PM local time on Thursday, June 18, 2026. Any bid
received after said time and date will not be accepted by the City of Dacula.
The Contract Documents, consisting of Advertisement for Bids, Information for Bidders,
Bid Proposal Form, Form of Agreement, Drawings, Specifications, Bid Forms, Bid Bonds,
Performance Bond, Payment Bond, Bidders Qualifications Forms, and other Contract
Documents may be examined at the following locations: (1) Dacula City Hall, 442
Harbins Road, Dacula, Georgia 30019. Contact: Dacula City Engineer: Kevin D. Whigham,
P.E. 770-963-7451 email: kevin.whigham@ daculaga.gov; (2) National Association of
Minority Contractors, 1142 Main Street, Forest Park, Georgia 30297, info@namc-
atl.org. Contact: Mr. Billy Freeman, Jr. 404-304-5967, bfreeman@techniqueconcrete.com,
Mr. Arthur J. Queen 404-288-9521, ajqueen@egmatlana.com; (3) Hispanic Contractors
Association GA, 2750 Buford Highway NE, Atlanta, Georgia 30341. Contact: Ms. Andrea
Rivers 404-229-8070, info@georgiahac.org; and (4) Georgia Procurement Website.
All Bidders must be registered with City of Dacula to assure that Bidders receive all
addenda and/or clarifications to the Bid Documents in a timely manner, it is highly
recommended that all bidders obtain at least one complete set of Bid Documents
directly from the City of Dacula and attend the Pre-Bid Meeting.
Entities that do not obtain Bid Documents from this source will not receive addenda and/or
clarifications directly from the city and may be disqualified as acknowledgement to
Addenda is required. Bidders relying on plan rooms or other services to obtain Bid
Documents, rather than obtaining them directly from the city are doing so at their own
risk. Copies of the Documents and Specifications will be provided in Electronic Format
and can be obtained by contacting the City Engineer to be placed on the Bidder's List.
Electronic Copies will be sent by email at no charge. If hard copies are required, there is a
non-refundable cost for each set of plans and specifications due to the city's engineering
consultant based on marketplace copying center's fee at that time prior to release (cash
or check).
A. BASE BID -
The Work to be completed for this Project consists of furnishing all labor, materials,
earthwork, construction operations, details, supervision, and coordination of all trades,
utility suppliers, governmental inspections, and approvals to complete the construction,
installation, and coordination for the City of Dacula "Brookton Chase Court and Brookton
Downs Subdivision Asphalt Repaving Project" as follows:

ADVERTISEMENT FOR BIDS _______ 00 020-2
The scope of work for Brookton Chase Court includes performing Full Depth Reclamation
(FDR) which requires milling 3-1/2" of existing asphalt and subgrade material; then
mixing Type I Portland Cement at a spread rate of 65 lbs/sy. Contractor will then install
2" of 19mm asphalt binder course; apply tack coat and then top with 1-1/2" of Type 2 -
'F' Mix (9.5mm) surface course asphalt pavement. Contractor shall re-establish crown in
center of road when installing pavement to promote positive drainage to existing curb &
gutter and storm drainage inlets. Existing asphalt cores based on SGC report reveal
asphalt thicknesses of 1-1/2"" to 2-1/2".
Brookton Downs Subdivision consists of Brookton Drive, Brookton Lane, and Brookton
Woods Way. Brookton Drive and Brookton Lane have been repaved multiple times over
the years, so asphalt is built up above the gutter line. Existing asphalt cores based on
SGC report reveal asphalt thicknesses of 3-3/4" to 5". Contractor will utilize variable
depth milling to re-establish crown in center of road and to achieve proposed pavement
that is flush with gutter line. A tack coat will then be applied prior to installing 1" of 'D'
mix asphalt binder course pavement. An additional tack coat will then be applied prior
to installing 1-1/2" of Type 2 - 'F' mix (9.5 mm) Surface Course Pavement over the entire
streets.
In addition, on Brookton Drive at about Station 1+50 the pavement has been lifted by
what appears to be tree roots. Existing asphalt shall be deep patched milled an
additional 6" to clear any tree roots, then filled with 25mm superpave asphalt prior to
variable milling and repaving as described in paragraph above. Approximate deep patch
milled area is marked by city with orange paint.
Brookton Woods Way existing asphalt appears flush with gutter line but will also need
variable depth milling to re-establish crown in center of road and to ensure proposed
pavement is flush with gutter line. Existing asphalt cores based on SGC report reveal
asphalt thicknesses of 3"" to 3-1/2". Once milling is complete, contractor shall install a
tack coat and then install 1" of 'D' mix asphalt binder course pavement. An additional
tack coat will then be applied prior to installing 1-1/2" of Type 2 - 'F' mix (9.5 mm)
surface course pavement over the entire street.
Contractors shall visit the streets identified to determine their own quantities for bidding
the project. Orange paint markings on Brookton Chase Court shall be ignored since
entire street will undergo FDR. The project service area includes improvements for the
entire length of Brookton Chase Court (approximately 2,016 L.F +/-), Brookton Drive
(approximately 1,268 L.F. +/-), Brookton Lane (approximately 1,733 L.F. +/-), and
Brookton Woods Way (approximately 519 L.F. +/-). All streets are approximately 24'
wide from edge of pavement to edge of pavement with 80' diameter cul-de-sacs.
LMIG, LRA, and SPLOST funds will be utilized by the City of Dacula for the scope of work
to improve these city streets. Contractor is responsible for complying with all regulations

ADVERTISEMENT FOR BIDS _______ 00 020-3
and providing all documents as per City of Dacula requirements. A Pavement Evaluation
Report for the Subdivision has been completed and provided by Southern Geotechnical
Consultants (SGC) as previously mentioned to determine the existing asphalt and base
thicknesses and condition of soil subgrade.
As previously stated, the centerline of the streets shall be built up to create a positive
crown in roadway sloping out to edge of pavement and gutter line to provide for
adequate drainage of the streets.
Thermoplastic Stop Bar Striping and any other existing striping shall be replaced to match
existing conditions in-kind. Any disturbance outside of existing streets to residential
properties (lawns) shall be permanently stabilized with Sod grassing in kind or Bermuda.
Contractor shall include in their Base Bid all costs for adjusting any sewer manholes, water
valves, or other utilities encountered, and for all materials needed to raise any valves or
other covers flush within the finished surface of the road to complete the scope of work
as described by the Contract Documents and Drawings.
One lane of traffic and access to residential driveways must be maintained at all times.
Traffic Safety devices such as signage, barricades, etc., and the protection of the public-at-
large, and the Contractor's personnel is part of this contract and is the Contractor's sole
responsibility.
The Contractor will have Sixty (60) consecutive calendar days from the "Notice to Proceed"
to finish and complete the project.
All materials and appurtenances required to complete this Scope of Work is the
responsibility of the Contractor and shall be provided in his overall Bid. Contractor with
winning Bid is required to submit a schedule of values at the Pre-construction meeting.
Bidder will prepare Asphalt prices for bid based on the current GDOT Asphalt Cement Price
Index listed at the time of bid opening. The successful Contractor's pay request will list the
current GDOT Asphalt Cement Price Index at the time of purchase. The difference in price
between the GDOT Asphalt Cement Price Index at bid and at purchase will either be a
change order to the Contractor or a Credit to the Owner. The GDOT Asphalt Cement Price
Index is in accordance with Special Provision 109 (dated 2008), Section 400.5.01
Adjustments, the asphalt price index for the month of the Letting posted on the Georgia
Department of Transportation Website.
Additional items within Scope of Work
A. A site visit must be made by Contractor and subcontractors to determine the
exact nature and scope of the work to be done. Contractor is responsible for
hauling off all demolition materials (existing pipe, asphalt, etc.) to a State

ADVERTISEMENT FOR BIDS _______ 00 020-4
approved disposal facility at no additional cost to the Owner. Contractor shall
tie in and feather new asphalt into existing asphalt so that there is a smooth
transition.
B. If any unforeseen sub-grade conditions arise, then the Contractor shall
immediately notify the Owner and/or Owner's representative before proceeding
with any work to determine the course of action. The Contractor, if required,
shall have a Geotechnical Engineer (who will be selected by the Contractor and
approved and paid for by the Owner) qualify and quantify the areas and
determine the method of sub-grade repair in coordination with the Owner
and/or Owner's Representative on a case-by-case basis.
C. The limits of work for this project are limited to that area within right-of-way of
City of Dacula. Contractor shall not disturb private residential properties, unless
required to complete scope of work and then shall minimize disturbance to as
little as possible. Any disturbance outside of the existing streets shall be
repaired in kind to existing condition at no additional cost to Owner.
D. Contractor is responsible to locate horizontally and vertically all existing utilities
within limits of disturbance and protect throughout duration of project. Utilities
present include water, gas, electrical, CATV, AT&T, etc., but may not be limited
to these within the limits of disturbance.
E. All earthwork or any other material quantities for full depth reclamation (FDR)
shall be included in the Contractor's Lump Sum Bid and are the responsibility of
the Contractor to haul-in or haul-off at no additional cost to the owner in order
to complete the scope of work.
F. Contractor shall have a Site Superintendent on-site at all times while work is in
progress to monitor, direct, and control construction activities. Superintendent
in-charge shall be available to City and adjacent property owners to answer or
direct questions concerning the project.
Owner reserves the right to waive any informalities and any technicalities, and to reject
any or all bids. There will be a Pre-Bid Conference at Dacula City Hall, 442 Harbins Road,
Dacula, GA 30019 at 2:30 PM local time on Wednesday, June 3, 2026. All bidders are
strongly encouraged to attend this conference. Owner reserves the right to waive any
informalities and any technicalities, and to reject any or all bids. All questions concerning
this project shall be submitted in writing by email to the City of Dacula, City Engineer -
Kevin D. Whigham, P.E.) 442 Harbins Road, Dacula, Georgia 30019, City Hall phone number
770-963-7451, email kevin.whigham@daculaga.gov no later than Thursday, June 11,
2026 by 4:00 PM.

ADVERTISEMENT FOR BIDS _______ 00 020-5
All areas of work illustrated on the Drawings are approximate and may not illustrate all
items of repair and/or replacement. Contractor shall visit site to observe, document, and
measure all scope items for preparing his own Bid for the project.
All quantities and measurements are approximate. Contractor shall visit each street
identified and determine his own quantities for bidding this project by observing and
measuring the orange painted areas for asphalt milling and repaving. Existing grades and
crown of roadway shall be reestablished to direct stormwater towards existing storm inlets.
All streets will be repaved to existing lengths and widths as illustrated on the Drawings.
Contractor is responsible for verifying all lengths of roadway and quantities required to
complete the asphalt repaving work for this project.
Attention of Bidders is particularly called to the requirements regarding conditions of
employment and minimum wage rates to be paid on this project, and that the contractor
and subcontractor must comply with all Federal, State, and local requirements. Minority
and female owned firms are encouraged to participate in this Local and State funded
project. Procurement will be in compliance with the Uniform Administrative Requirements,
2 CFR 200.318-326. Potential respondents are particularly called to the requirements of
Title VI; Civil Rights Act of 1964 and 24 CFR 570.602; and Executive Order 11246 - Equal
Employment Opportunity and Affirmative Action.
Work to be performed under this contract is subject to the requirements of Section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S. C. 1701u (Section
3). The purpose of Section 3 is to ensure that employment and other economic
opportunities generated by HUD assistance or HUD-assisted projects covered by Section
3, shall, to the greatest extent feasible, be directed to low and very low-income persons
particularly persons who are recipients of HUD assistance for housing. For more
information on Section 3, contact the Fair Housing and Equal Opportunity representative
of HUD at (404) 331-5001, Ext. 2473. Neither the United States nor any of its departments,
agencies or employees is or will be a party of any contract awarded pursuant to this
invitation to bid.
By: Mayor, Hon. Hugh D. King, III
City of Dacula, Georgia

INSTRUCTIONS TO BIDDERS 00 100-1
SECTION 00 100
INSTRUCTIONS TO BIDDERS
Each Bidder by making his bid represents that he has read and understands the bidding
documents and has visited the site and familiarized himself with the local conditions under which
the work is to be performed.
All bids must be prepared on the forms provided by the Owner's Representative and submitted
in accordance with the Instructions to Bidders. A bid is invalid if it has not been deposited at the
designated location prior to the time and date for receipt of bids set forth in the advertisement
or invitation to bid, or prior to any extension thereof issued to the bidders.
Work under the contract consists of furnishing all labor and materials required to complete the
project entitled:
"Brookton Chase Court and Brookton Downs Subdivision Asphalt Repaving Project".
In accordance with Contract Documents prepared by: City of Dacula, Georgia, 442 Harbins Road,
Dacula, Georgia 30019. Phone: (770) 963-7451.
Contact: Dacula City City Engineer, Kevin D. Whigham, P.E.
Dated: May 7, 2026.
The following provisions shall be applicable to all Bidders:
A. During grading and excavation phases, if required, should the following conditions be
encountered: mass rock, trench rock, trench earth excavation, earth excavation, earth fill and
unsuitable soils, Contractor shall immediately notify the Owner's Representative who may
observe and will determine the appropriate action necessary for the work to proceed. If, in
the opinion of the Owner's Representative, work in addition to the original contract
requirements is required, that portion pertaining to any of the foregoing conditions will be
performed on a time and material basis and the contract shall be equitably adjusted by
change order in accordance with the guidelines set forth in Section 00 801 of these Contract
Documents. Contractor shall submit unit prices as required herein that are used to formulate
his bid. Unit and/or lump sum prices shall include cost of material, sales tax, delivery, labor,
labor burden, supervision, taxes, insurance, and all other costs including profit and overhead.
Owner's Representative and Owner reserve the right to accept or reject these prices or
request the work to be performed on a time and material basis with complete daily
breakdowns and logs submitted by General Contractor.
Contractor may draw his own conclusions and no responsibility is assumed by the Owner's
Representative or Owner for subsurface conditions or quality of same. No claims for extra
compensation or for additional contract time will be allowed due to subsurface conditions.

INSTRUCTIONS TO BIDDERS 00 100-2
B. Time is of the essence. Construction of "Brookton Chase Court and Brookton Downs
Subdivision Asphalt Repaving Project" must be substantially complete within Sixty (60)
consecutive calendar days from the "Notice to Proceed" to finish and complete the project.
C. A bid bond in the amount of 5% of the base bid shall accompany the bid. The
Attorney-in-Fact who signs the bid bond must file with the bid bond a certified copy of his
Power of Attorney to sign such bond.
D. Neither Contractor, nor his material suppliers, nor his Subcontractors shall install or otherwise
incorporate any materials containing asbestos, PCB or other hazardous materials within the
boundaries of the Project. No soil found on site or transported to the site from remote
locations which is contaminated with material containing asbestos, PCB, radon, gasoline, fuel
oil, diesel fuel or other similar fossil fuels shall be used for fill, backfill or landscape topsoil.
E. Each bidder represents that his bid is based upon the work described in the Bid Documents,
Drawings, and Specifications.
F. When references are made in the specifications to trade names, or to the names of
manufacturers, such references are made solely to designate and identify the quality of the
equipment or material to be furnished and are not intended to restrict competitive bidding.
In case the Contractor wishes to use material and equipment other than those specified,
PRIOR WRITTEN REVIEW by Owner's Representative must be obtained.
G. If it is desired to use equipment or materials of different manufacturer or trade names from
those specified, application for review of such equipment or materials must reach the hands
of the Owner's Representative at least ten (10) days prior to the date set for the opening of
bids. Application for review must be accompanied by supporting data clearly proving
equality of the proposed substitute to that specified. To be acceptable, a substitute must be
equal, or exceed, all requirements of the base specifications, including space limitations. A
comparative data schedule shall accompany the submittal. Any changes in the work which
might be required to accommodate the proposed substitute shall be clearly shown and
described. Should the proposed substitute be accepted, any such changes required in other
work due to the use of the substitute shall be coordinated and accomplished by Contractor
as part of the Contract at no additional cost to Owner.
H. No substitutes allowed.
I. No consideration can be given to requests for review received later than ten (10) days prior
to the day set for the opening of bids.
J. METHOD OF AWARD
1. A lump sum, fixed price bid proposal is requested as outlined in the Bid Proposal Form,
Section 00 300. Award will be made to the lowest responsive, responsible, qualified
bidder. Awarded bidder/contractor shall provide a schedule of values by which they

INSTRUCTIONS TO BIDDERS 00 100-3
based their bid upon as part of the documents required prior to the pre-construction
meeting.
2. The lump sum bid for the construction of the work as outlined in the Contract
Documents and set forth in detail in the proposal, includes the furnishing of all
equipment, materials, labor, insurance, overhead and profit for the completion of the
work as per the Contract Documents.
K. RIGHT TO REJECT BIDS
Owner reserves the right to reject any or all bids and to waive informalities. It is distinctly
understood, and all bids are made subject to this Agreement, that Owner reserves the right to
decide which bid he deems lowest and best. In arriving at this decision, due consideration will be
given to the reputation of the bidder, his financial responsibility, work of this type successfully
completed, and the character of materials and equipment offered. No bids received after the time
set for opening proposals will be considered. Any unauthorized conditions, limitations or
provisions attached to the proposal, or the omission of a bid on any item in the proposal for the
section bid upon, will render it informal and may cause its rejection. No bids will be allowed to be
withdrawn after time set for receiving bids.
CONTRACT DOCUMENTS
1. The Contract Documents are intended to agree and be mutually explanatory, and they
shall be accepted and used as a whole and not separately. Should any items be omitted
from the Project Scope of Work and/or the Drawings, or vice versa, it shall be executed
the same as if shown and combined in both. Should any item be omitted, or should any
item be described in the Scope and/or Drawings, but not duplicated on other, it shall
be executed the same as if shown and combined in both. Should contradiction be found,
notify Owner's Representative prior to receipt of bids so that contradictions can be
clarified by addendum (a).
2. Owner's Representative will be, in the first instance, the interpreter of the requirements
of the Contract Documents and judge the performance thereunder by Contractor.
Owner's Representative will within a reasonable time, render such interpretations as he
may deem necessary for the proper execution or progress of the work.
3. Contractor shall field verify items as outlined in the Project Scope of Work and/or the
Drawings. All items outlined in the Drawings are approximate and have not been
surveyed. Drawings may or may included all scope of work items that have been marked
with orange paint by the City and City's representative in the field. Contractor and
subcontractors shall visit the site to determine their own measurements and quantities
for bidding the project and not reply on the project Drawings.
4. A site visit must be made by Contractor and subcontractors to determine the exact nature
and scope of the work to be done.